County Office Planning

Background and Overview Government offices occupy 50,000 square feet downtown Existing offices suggest renovation/ expansion or relocation may be necessary

Background and Overview Office expansion or relocation is complex issue Major decision by fiscal court Affects various agencies, people, business, etc. Involves substantial expenditures

Effective Project Management Due diligence is critical Development of a comprehensive business plan Including a 5 year detailed Capital Expenditure Plan Involve multiple viewpoints and options Downtown, suburbs, other Constituents, businesses, local officials, etc. other Identify current space needs and estimate future needs

Effective Project Planning Capital planning is key Involve bond underwriters early (debt capacity) Cost and access to capital (bond insurance challenges) Anticipating other County Capital needs; Road equipment, 911 Computer Upgrades HMH funds to balance County Budget

Effective Project Planning Patience and thoroughness is critical Reasonable timelines and expectations Open mindedness, objectivity, independence delivers the best solutions Creates a culture of open feedback Seeks varied opinions and viewpoints

Effective Project Planning Determine economic impact to Courthouse and R. R. Thomas building DOES NOT rely on partial or incomplete information DOES NOT establish arbitrary timelines and expectations AVOIDS rushing to action

Conclusions / Summary Ensure comprehensive Due Diligence Use best efforts to avoid mistakes caused by hasty decisions Involve community input; build consensus Judge Berry’s presentation should be one of various opinions evaluated Process should involve a collaborative solution Not winners and losers

County Office Planning Questions/Discussion