AGS RSVP Weekly Meeting P. Pile 16 September 2004 AGS RSVP Weekly Meeting, 16 Sep 2004 AGS Project Office - status of funding, comments on RSVP Timeline, what's expected for the 4-6 Nov AGS review (P. Pile) Progress report on MECO interface issues (magnet and refrigeration) (D. Phillips) AGS/Booster work - progress toward a schedule and updated costs (K. Brown and J. Tuozzolo) Update on AGS/Booster Radiation Barriers (K. Brown) Useful Links: RSVP Project Office: C-AD AGS Project: Office

AGS RSVP Weekly Meeting P. Pile 16 September 2004 MilestoneDateStatus, Comments Discussion of Baseline Expectations, Timeline with Experiments September 13Set MECO Magnet ReviewSun-Tue, Oct 10-12Set, MOC established, at Columbia University AGS ReviewThu-Sat, Nov 4-6Set, reviewers being assembled Simulations & Backgrounds ReviewMon-Wed, Nov 15-17Set, reviewers being assembled Internal discussion of resource-loaded schedules (RLS) for all projects Thu, Dec 9Includes PO, NSF PM, + experiments. Anticipate one full day. Date TBF. Initial review of RLS for all projectsThu-Fri, Jan 13-14Perhaps reviewed by LOC. Dates TBF. Reviews of smaller sub-projectsWeeks of Jan 17 – Feb 21Series of 1.5-day reviews, covering detectors, smaller sub-systems Draft versions of PMP, PEP, Conceptual Design Report completed Mon, Feb 14 Operations ReviewWeek of Mar 7 Project startup pre-reviewWeek of Mar 15Comprehensive preparatory review of full project, proposal Project startup reviewWeek of Apr 18Final project startup review, iteration of above Finalize documentation for May submission to NSF Week of Apr 25 Product submitted to NSF/NSBMon, May 2 RSVP Timeline

AGS RSVP Weekly Meeting P. Pile 16 September 2004 RSVP AGS Project Office Funding - Status Project Office  SOW – to be prepared, = ~ $210,00 has been agreed to (through NYU) Project Office FTE Summary Physicist = 0.5 Engineer = 0.5 Support Includes: AGS Project Head = ¼ FTE AGS Deputy Head = ¼ FTE AGS/Booster WBS Manager = ¼ FTE Fiscal = ¼ FTE Misc Engineering = ¼ FTE MSTC = $10,000

AGS RSVP Weekly Meeting P. Pile 16 September 2004 RSVP AGS Project Funding - Status MECO SOW (C-AD and Magnet Division)Labor (hr)FTE P. Wanderer / Physicist (AM) L. Jia / Engineer (C-A) K. Brown / Physicist (C-A) TBD/ Mechanical Designer(s) (C-A) W. Meng / Liaison Physicist (C-A) D. Phillips / Liaison Engineer (C-A) K. Yip / Physicist (C-A) MECO  SOW – signed, C-AD/Magnet Division Total = $141,00 (through UCI) MECO FTE Summary Physicist = 0.4 Engineer = 0.2 Designer = 0.1

AGS RSVP Weekly Meeting P. Pile 16 September 2004 RSVP AGS Project Funding - Status K0PI0 (1/2) -- SOW in preparation, C-AD Total = $601,00 (through SUNY-SB) AGS Modifications - $271K (1) CFI Support 3x1/4 FTE Engineering $10K Travel (2) 93 MHz Relocation Planning 0.06 FTE Engineering (3) Extraction Simulations 0.2 FTE Physicist (4) C5 Vacuum and A5 Kicker Upgrade 0.4 FTE Physicist (5) Booster Injection Studies (Physicist) 0.05 FTE Physicist K0PI0 AGS Mods FTE Summary Engineering = 0.8 Physicists = 0.7 Other $10K Travel

AGS RSVP Weekly Meeting P. Pile 16 September 2004 RSVP AGS Project Office Funding – Status K0PI0 Beam Line - $329K (1) Neutral Beam Conceptual Design - $136K (2) Baseline Support - $72K (3) Primary Beam Design - $46K (4) Shielding Design - $27K (5) Instrumentation Design - $28K (6) Controls R&D - $20K K0PI0 Beam Line FTE Summary  LE = 0.7  LP = 0.7  Designer = 0.4  Tech = 0.1 Other  Shops = 80 hrs K0PI0 (2/2)

AGS RSVP Weekly Meeting P. Pile 16 September 2004 Homework Jon Kotcher is planning to seek additional FY 2005 funds for the project What else do we need to ask for? –I need input from WBS managers ASAP

AGS RSVP Weekly Meeting P. Pile 16 September 2004 MECO Magnet Review October 2004 (Columbia University) CHARGE: [1] What are the functional requirements of the MECO magnet system? (a) present magnet design and status -- conductor/layout/tolerances/margins (b) sensitivity of experiment to changes in magnet parameters (c) technical risks and sensitivity to design choices/ justification of choices (d) schedule (e) costs [2] What is the optimum scenario for achieving the required MECO magnet system in the appropriate time frame? Specifically, evaluate all plausible mechanisms for magnet procurement and include all technical, cost, schedule, and integration and management issues.

AGS RSVP Weekly Meeting P. Pile 16 September 2004 MECO Magnet Review (cont’) AGENDA: Sunday 10 October Executive Session Overview of MECO and MECO magnet Presentations re functional requirements of magnet system Executive Session – first discussion and formulate questions Questions to MECO Monday 11 October Executive Session Answers to yesterday’s questions Presentations re procurement mechanisms Presentations re management, cost and schedule Executive Session – formulate questions Questions to MECO Tuesday 12 October Executive Session Answers to yesterday’s questions Executive Session – formulate conclusions and recommendations Closeout – Presentation of conclusions and recommendations to MECO

AGS RSVP Weekly Meeting P. Pile 16 September 2004 AGS Review 4-5 (6 th ?) November 2004 (BNL) CHARGE: to be determined My understanding (so might not be right!): The review will cover all aspects of the AGS WBS Will emphasize AGS/Booster/Switchyard modifications that are new to the project  i.e. we need to make our case at this review The review will not look at PMP’s, PEP’s etc, or at detailed schedules. Costs will likely be a key issue – concentrate on the present “spreadsheet” approach and collecting backup material for costs. The schedule needs to be sufficiently developed to understand how the AGS/Booster/Switchyard work will be incorporated into MECO and K0PI0 beam development More guidance on will be forthcoming

AGS RSVP Weekly Meeting P. Pile 16 September 2004 Next Meeting 23 September 2004 –No Meeting 30 Sept 2004 –Agenda to be determined