Organizing Committee Meeting Date: 12/14/2011 Meeting time: 8:00 Eastern Location: web conference with Anymeeting and audio via telephone

12/14/11 Agenda Introductions (10 mins) Minute review/meeting time & date (5 mins) Overview (20 mins) Membership discussion/bylaw overview (25 mins) Sharing the status of our work

Introductions (10 mins) Anita Texeira Anne Davidson Brenda Luetger Carli Brewer Carol Cook DellaCroce Chelita Riley Chris Mulder Christine Teeple Curtis Swift Cynthia McCoy Debbie Gorham Jan Meier Jennifer Tevlin Mary Hamer Mim Klawonn Scott Nagel Shawni Vincent-Cook Susan Harrington Sarah Bader Cindy Jones Justin Cook Kathy Kimbrough Lila Avery-Fuson Mary Bergstrom Mike Neustrom Sarah Richards Name Location Business name What skills/experience/interests you bring

Review of Minutes 11/15 and 11/30 Minutes Review and accept

Meeting time/date 1 hour later? Every 3 weeks?

Overview (20 mins) Organizing Committee/Temporary Board Meeting since 6/15 Our voted on and approved Name : USLGA – United States Lavender Growers Association Our voted on and approved Mission Statement : To support and promote the United States lavender industry through research, education, networking and marketing. Filed Articles of Incorporation from Justin Wordpress, AnyMeeting

Membership discussion Bylaw overview (25 mins) Grower Member – Voting rights for 1. A person/persons actually involved in the production of lavender plants for commercial usage. This includes growers, propagators, and distillers and those who derive their living from these activities within the United States. (Only US citizens eligible to run for the USLGA board.) Associate Member– Voting rights for 1. A person/persons who contribute to and benefit from the promotion and expansion of the lavender industry in the United States (Academia, manufacturers, product producers), or a person/persons including non-resident in the United States, or foreign national interested in the U.S. lavender industry for the promotion and education of the genus lavandula. This includes all lavender enthusiasts not meeting the Grower Member category. (Only US citizens eligible to run for USLGA board. Foreign nationals may be appointed to committees or sub-committees.) Affiliate Member – 1 Member. Nil voting rights. This category includes commercial wholesalers and retailers of equipage and associated items and services to the lavender trade. (May be appointed to serve on committees or sub-committees.) Board composition: Seven total of which four must be a Grower member. The remaining three positions can be filled by either Grower members or Associate members. Affiliate members are not eligible for holding office within the organization. (Board position numbers may increase in the future through compelling need.) Charter membership can only be obtained by joining US Lavender Growers Association within the first six months of open enrollment. This title is only for Grower or Associate members and would entitle them to use this terminology in their advertising materials including their websites. It would only be effective as long as the member remains in good standing with paid in full dues and participate in exercising their voting rights. Application Dues Benefits

Membership discussion Bylaw overview (25 mins) Bylaws are the rules that govern the internal management of an organization. They regulate only the organization to which they apply and are generally concerned with the operation of the organization, setting out the form, manner or procedure in which a company or organization should be run. Template on Wordpress

Sharing our status What can we share with others Consistent language

Next Steps Membership – dues, benefits Bylaws 12/28 1/11 1/25