Goals of this Session: Core and Web Release Information Customer Statements Enhancement Highlights over the past year and enhancements slated for the next.

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Presentation transcript:

Goals of this Session: Core and Web Release Information Customer Statements Enhancement Highlights over the past year and enhancements slated for the next release Student Best Elem

SMS Core Release August 2011 –135+ enhancements, 7 new features … Previous year 280+ enhancements SMS Web Releases April 2011 – March 2012 –10+ WEB Admin Connect student enhancements –30+ WEB Teacher Connect enhancements –15+ WEB Parent Connect enhancements –10+ WEB Student Connect enhancements Student Best Elem

Reminder: SES.900 –Tell your Admin, others who use CIMS Core Student Best Elem

TransportationFeesTextbooksDisciplineP/T Scheduler (CBF) Teacher Assignments (this year) SD72 NoYes No12,240 DELTA Yes LowYes36,861 SD22 Yes 1 schoolYesNo18,451 SD83 NoYesNoYesNo MLAKE No YesOwn2,163 S OAKS Yes NoSuspensions1 school213 RETSD Yes NoYesNo Student Feature Usage - Base Yikes!

Student Best Elem Bulletin Web Form This yr Parent Connect This yr Images Added This yr (not REP) Calendar SD72 42 / 055, High Schls DELTA 227 / 57519, %605 Schls SD22 64/3201, ,0004 Schls SD83 7 / 355, ,000None MLAKE 7 / None S OAKS 12 / None83, HC Avery RETSD None / None33, Schls Student Features Usage - Extras PC number = Not Good! volume contradictory to your PC Numbers, ie: Parents are not online but you are sending them lots of stuff!!

Student Best Elem DISCIPLINEIEPBC PSRREPORT CARDS OTHERTOTALViewed% Viewed SD DELTA SD SD MLAKE S OAKS RETSD Scanned Documents Accumulated

Transportation Are you taking advantage of the transportation details? –TRN.996L to view transportation information –TRN.997L available to you to print your own listings? –Creating your own reports in STU.530 using #601,#602 report writer items? Student Best Elem

Fees and Textbooks Are these modules applicable to Elementary Schools? –Fees: simply to manage collections? Student Best Elem

CIMS Setup STU.255 Parent Authorization Codes –Indicate on the guardian 1 record if a separate guardian 2 and/or 3 ID will/should potentially exist so you know to give out the correct information to the correct guardian –REMINDER: Option also to control G3 access to edit STU.324 School WEB Management Options –Added option to allow Next Year Schedule to be looked up in PC, SC and TC HUGE: Added Employee# to TCH.410 record. Sub can sign into EmployeeConnect - it links to TCH.410 to provide appropriate TeacherConnect access WITHOUT requiring a password !!!! Anyone using this feature ???? Student Best Elem

GENERAL STU.301 Basic Student Information –Updated validation –Put in reminder that fields should contain SINGLE address ONLY; don’t try to fudge other information into those fields as it will cause you issues STU.260 General Report Writer Formats –Simplified formatting to ask PORTRAIT vs. LANDSCAPE –Added AVAIL IN TC and AC flags to identify formats that are available in Admin Connect and Teacher Connect – Added LEGAL paper size option Student Best Elem

GENERAL - Discussion Topic In CIMS Core if you change extra guardian details (Screen 3) you need to do it multiple times - for each kid Seemingly simple Solution: Auto update everyone else? – Who is using Family# where we can even consider this? – If not Family# then we would be looking for an exact match to know it is OK to just change and I fear that this is not reliable enough - meaning you would have to check anyway. Solution: Search for anyone that had Address, phone, ….. Provide report so that you know who else might need to be changed? – Provide for all schools or just yours and unassigned? Solution: Online WebForm and annual process for verifying student information. Additional reminders on PC about changing information for all students. Student Best Elem

.. Great tool in CIMS CORE and in Connects! EMS.900 CIMS Reports (Output) PDF –Prompt for subject and message of for better flexibility – Select to indent report in by ¼” or not STU.525 Mass Message to Parents/Students –Redesigned prompt into 2 screens (selection and message) and added additional selections –Added summary report that lists each student once and shows flags of who got ed so you can easily see who did/didn’t get STU.526 Message Log Lookup –New option to lookup/list all sent through STU.525 or any of the Connect products **Almost 1million messages sent out by CIMS this school year!!! Student Best Elem

.. Reminders: TCH.101 or AC Send Message to inform Staff ATT.904 auto messaging for repeat offenders! Send message to teachers in AC – if teacher(s) are marked internal attachment not worthwhile!??.. We need to change this so if attachment is included, if STU.240=Y send to internal indicating check your - send to ! Internal versus external messaging (STU.240) – probably great idea to have one policy for the school! Are your teachers comfortable to communicate with internal or ‘E’mail with the office? Student Best Elem

Web Form (was discussed in session on Wed) STU.328 Maintain WEB Form Information – Added option to indicate what happens to forms and responses at year end STU.330 Maintain Student WEB Form Reponses – New option to view and/or maintain form responses for a specific student. Shows all applicable forms for the student even if no response has been given yet. STU.548 Copy WEB Forms & Responses from Previous Yr – New option to copy forms and responses from the previous year for those forms defined to be copied STU.558 Student WEB Form Permissions Report – Added tag select … run a report of anyone with tag XXX and what their response to form Y was STU.648 Mass Add a WEB Form Response by Tag/Student – New option to mass add a response to a form for all students with a specific tag, a specific student and/or students Student Best Elem

ATTENDANCE ATT.515 Print Student Absence Information – Added second summary report that totals Au, Ae, E and T for each student across the date range ATT.518 Student Absence Profile ALL Years *** Great Report – Expanded summary to indicate total absences and total lates Reminders for attendance –Use ATT.620 for group absences, ATT.431 for call ins –Statistics: ATT New Include Full Day Abs Only !!! Student Best Elem Student Name Totl X LU AFINOGENOV, ELAINE M AFINOGENOV, MITCH A AFINOGENOV, ROBERT Student Name Totl Au Ae E T AFINOGENOV, ELAINE M AFINOGENOV, MITCH A AFINOGENOV, ROBERT New ‘T’ Report

GRADING **Really Nice! GRE.511 Print Report Cards – General Format –Added automatic signatures to the bottom of the report card IF report card has a defined overlay –Moved message text into main body of report card allowing for more report card information per page –Made page breaks smarter so course marks and comments aren’t split onto to pages –Added ability to maintain behaviour/performance indicators per course/section (work ethic, completes homework, attitude… 4 max) Student Best Elem

eFiling Report Card Reminders: Don’t eFile too early – do on its own run (not at same time as print) Add your school letterhead/overlay at time of eFile – looks much nicer than just a blank top inch Leave enough time for the eFiling to complete – SUPER IMPORTANT to not delete the output too early. Use JOB command !!!! WONDER: Should we have Report Card Print Selection Format?! Student Best Elem

Cum File option in CIMS.. Who is still maintaining information on a spreadsheet? Why?? STU.376 STU Show Entry/Withdrawals and Cum Details Student Best Elem Is this info of value ???