SIS Hardware Update: The Back End & the Front End UTFAB Presentation October 31, 2007 Rusty Scott

October 30, 2007 SIS Hardware Upgrade 2 2 SIS Back-End Hardware Upgrade “Before” “After” Oracle DB #1 - SIS Back-end - “All” Oracle Applications Oracle DB Server Banner Application Portal/ RAMweb Internet Oracle DB #2 – Other Banner Application Portal/ RAMweb Internet

October 30, 2007 SIS Hardware Upgrade 3 3 SIS Hardware Costs UTFAB - $173,000  Exactly as approved by the UTFAB last year Central Administration - $173,000 Information Systems ~ $5,000  The balance needed for the entire project

October 30, 2007 SIS Hardware Upgrade 4 Results of Back-End Hardware Upgrade Every request for registration this fall was met during add/drop  Original prime objective of the UTF!!! Also allowed a full SIS database refresh in < 24 hours  Prior projection was ~ 60 hours Database server has ‘headroom’ for future A great success! 4

October 30, 2007 SIS Hardware Upgrade 5 5 Pause for Discussion and Questions

October 30, 2007 SIS Hardware Upgrade 6 6 Front End Infrastructure The RamPoint Portal The Message Broker (a “nerve center”)  “Traffic cop” that feeds all critical systems with student and course data RamPoint – Identities, roles RamCT – ‘Persons’, courses, instructors, enrollments

October 30, 2007 SIS Hardware Upgrade 7 7 RamPoint – The ‘Nerve Center’ RamPoint Portal RamWEB RamCT /Collaboration Kuali FAMIS ARIES-SIS Libraries, Research Services, Group & Course Tools

October 30, 2007 SIS Hardware Upgrade 8 Rampoint Usage – Logins/Month 8

October 30, 2007 SIS Hardware Upgrade 9 RamPoint Usage – Tab Stats 9

October 30, 2007 SIS Hardware Upgrade 10 Front End Upgrade Proposal Now 4 years old  $25k/yr maintenance cost (very expensive)  Maintenance included in SIS annual costs (50%) Older software platform  Concurrent user-limited Options  “Maintain” – continue with existing systems until they melt  “Build” – deconstruct and replicate all front-end services Integration all of those plus new services – infeasible!  “Buy” – upgrade to new, scalable architecture

October 30, 2007 SIS Hardware Upgrade 11 Front-end Proposed Upgrade “Before” “After” Luminis DB server Calendar Server Internet Disk Rampoint Internet Load Balancer Rampoint Calendar Server Luminis DB server Multiple, Redundant Boxes

October 30, 2007 SIS Hardware Upgrade 12 Cost Analysis Upgrade front-end hardware  Net cost = ~$125K  Consulting ($40K estimate) is already paid for! Normalized costs  Annual front-end cost = $125K/4 yrs = $31,250/yr  Student portion = $15,625/yr  Given 25,000 students, 2 semesters Normalized cost = $15,625/2 semesters/25K students 31¢/semester/student 2.1% of $15/semester UTF  $25k savings/yr in maintenance costs Initial cost of hardware will include 3 years maintenance

October 30, 2007 SIS Hardware Upgrade 13 Why Does CSU Not Fund This? ALL available resources this year devoted to RamCT  Upgrade to new system = $330k  Add disk = $30k  Add back-up capability = $60k  Add spare DB server - $30k Need to double back-end server to 4 procs,  Currently, do not have the $ for even that “Use it or lose it” consulting services this fiscal year

October 30, 2007 SIS Hardware Upgrade 14 Other Time to reinvigorate front end services  Support new (Google/MS) communication services for students  Create student group to help define new services  ACNS Targeted hire 3-year time frame  Year 1 Upgrade hardware, portal software Assess tab content (remove ‘noise’) Integrate new communication tools Begin 3 rd party integrations  Years 2 & 3 Assess usage Refine & define new services

October 30, 2007 SIS Hardware Upgrade 15 Hardware Upgrade, the Checklist 1. Benefit as many students as possible All students at CSU will benefit. 2. Ability to effectively utilize the feeYour decision. 3. Not funded by CFTCheck. 4. Adherence to budget and accountability Your decision. 5. Potential for direct student useAbsolutely. 6. Effort, thought & clarity in the planYour decision. 7. Quantitative usage dataSee graphs. 8. Financial co-sponsorship~75% funded by the University. 9. Central/distributed balanceYour decision. 10. Cost/benefit ratioYour decision.

October 30, 2007 SIS Hardware Upgrade 16 Discussion and Questions Are most welcome.