Kuali Days VII Pre-Conference KFS Basics Overview David Lyons, NACUBO

Agenda Introduction to Kuali Kuali Financial System Project KFS Advantages Today’s Focus Chart of Accounts Transaction Processing General Ledger Q & A

Introduction to Kuali Community source initiative Develop a comprehensive administrative suite to serve the needs of all Carnegie Class colleges and universities.

Introduction to Kuali (cont.) Kuali Community

Introduction to Kuali (cont.)

What is Kuali? (cont.) Kuali Foundation Non-profit organization with responsibility for: Sustaining the initiative Providing on-going governance Coordinating partner efforts Managing and protecting intellectual property Conference planning Educating and assisting members of the Kuali Partners program 29 members including commercial affiliates across all projects

KFS Project 7 KFS Partners

KFS Project (cont.) Project Scale $10m total project cost 100+ person-year effort $4.4m Founding Partners’ original commitments Cash or tendered personnel resources $2.5m 2005 Andrew W. Mellon Foundation grant $3.1m New Partners’ commitments & Founding Partners’ additional contributions 8

KFS Project (cont.) Based on IU’s FIS -Financial Information System 13 years of operations 7 campuses of various sizes $2.4 billion annual expenditures Flexible chart of accounts Need to port to new technology environment 9

KFS Project (cont.) The Kuali Financial System is an electronic system of related financial components that allow you to initiate, approve, and retrieve financial information about your institution. Chart of Accounts General Ledger Financial Transactions Purchasing/Accounts Payable Contracts & Grants Labor Distribution Effort Certification Budget Construction Accounts Receivable Capital Assets Balance Inquiries Online Help

KFS Project (cont.) Release 1 – October 2006 Chart of Accounts General Ledger Financial Transactions On-line balance inquiries Kuali Enterprise Workflow (KEW) Release 2 – November 2007 Labor Distribution Contracts & Grants Purchasing/Accounts Payable Release 1 – October 2006 Chart of Accounts General Ledger Financial Transactions On-line balance inquiries Kuali Enterprise Workflow (KEW) Release 2 – November 2007 Labor Distribution Contracts & Grants Purchasing/Accounts Payable Release 3 – March 2009 Budget Construction Accounts Receivable Capital Asset Management System (CAMS) Effort Reporting (Labor Distribution) Purchasing/Accounts Payable (cont.) Release 3 – March 2009 Budget Construction Accounts Receivable Capital Asset Management System (CAMS) Effort Reporting (Labor Distribution) Purchasing/Accounts Payable (cont.) Functional Modules

KFS Advantages Workflow Edits/Business Rules - e-Docs Import/Export Capabilities Document Attachments Sub-Accounts/Sub-Object Codes

KFS Advantages (cont.) Transaction Audit Trail Automated Entries at Each Update Real Time Access to Pending Entries 24/7 Access to Balances

Today’s Focus Chart of Accounts Transaction Processing & Workflow General Ledger Q & A