Streamlining Project Final Version August 2005 Cutblock Integration Team Proposals Creating a streamlined forest information management model…

2 Cutblock Integration Team Presentation Overview Why change is needed The Streamlining Project Mandate Process Vision and working principles Business Proposals (4) Streamlining benefits

3 Cutblock Integration Team The Challenge: Why Change? Inconsistent cutting permit application process and information requirements between districts Duplicate information requests and process misalignment between operational plan, cutting permit, and revenue processes Different cutblock definition/ cutblock boundaries and mapping standards between business areas With the move to electronic submission, clear standards for submission and distribution of information are urgently needed

4 Cutblock Integration Team The Streamlining Project Mandate Improve the forest information cycle, from up-front information access for operational plan and appraisal submissions through to free-growing declarations Realize improvements through Integrated business processes Improved access to information Consistent, streamlined information requirements that are well understood

5 Cutblock Integration Team The Streamlining Project Three Phases Phase I: Issues identified, resulting in high level recommendations FRPA notification and reporting streamlined Phase II: Cross-corporate teams developed proposals to improve business Proposals were reviewed by government and industry, and revised as needed based on feedback. Phase III: Communicate business proposals to responsibility centres Responsibility centres develop training, policies, guidelines, and systems to support changes Cross-corporate Business Integration Group co-ordinates and supports implementation efforts

6 Cutblock Integration Team Phase II Team Process A Cutblock Integration Team was formed with representation from Operations (district and regional staff), Tenures, Revenue, Forest Practices, IMG A series of meetings and reviews were held to address the Phase I recommendations The Cutblock Integration Team proposals are outlined in the slides that follow These proposals are backed by a more detailed report The proposals were subject to a province-wide review by government and licensee operational staff Proposals have been communicated to responsibility centres, and implementation is now underway

7 Cutblock Integration Team Vision Provincially-consistent cutblock business processes that are integrated across business areas, with streamlined information requirements

8 Cutblock Integration Team Working Principles Information will be shared within government where possible The focus is on the business - not the systems Solutions will meet operational needs of districts and all licensees (large and small) Clarity and integration of the business will enable future systems improvements (transitions to full e-business) Major business processes will be provincially consistent The comparison of planned, permitted, and actual activity will be possible (C&E, Revenue, Monitoring)

9 Cutblock Integration Team Streamlining Project Scope Integrated Forest Information Cycle Harvest completion reporting FSP Operational planning Harvest authority process Cruise, Appraisal, CP application Harvest completion Plan Report Notify Silviculture reporting Harvest notification Silviculture activity Regen/ FG Milestone Notification of commencement Inventory update

10 Cutblock Integration Team Cutblock Integration Proposal #1 Electronic FSP Submission Submit FSPs in an electronic format to: Expedite approval Enable tracking Improve amendment efficiency Provide C&E with operational access to the electronic FSP results and strategies as required to conduct inspections Provide Stewardship staff with access to FSP information to enable more effective monitoring/evaluation This proposal is being addressed by the FSP Tracking Project (

11 Cutblock Integration Team Cutblock Integration Proposal #1 Electronic FSP Submission Cont’d FDU 1 FDU 2 Map of proposed FDU outer boundaries Information re spatially-enabled results and strategies

12 Cutblock Integration Team Cutblock Integration Proposal #2 Permit Bundle Submission Bundle the appraisal and cutting permit application in an electronic submission Layer the map submission to: Reduce the number of transactions (from 2 to 1) Improve consistency between the processes (addresses systemic problem) Automatically split out layered map submission for processing by each MoF business area No added complexity for MoF Reduces the need for licensees to remove detail and duplicate submissions

13 Cutblock Integration Team Cutblock Integration Proposal #2 Permit Bundle Submission Cont’d Key attributes: Map outer boundary is common to both business processes (multiple submissions not required) Permit bundle map layers are overlaid on the existing FSP map to ensure that they fall within the FSP boundary C&E receives the permit bundle once a cutting permit is issued, for risk assessment and inspection planning Planned WTPs are included in bundled submission Planned internal WTPs are needed in Appraisal Optional submission of planned external WTPs– updated in LRDW (to enable CP/RP statusing)

14 Cutblock Integration Team Cutblock Integration Proposal #2 Permit Bundle Submission Cont’d Appraisal layer for appraisal Automatic map splitting Check against FSP map Permit bundle submission (not a working map on its own)

15 Cutblock Integration Team Cutblock Integration Proposal #2 Permit Bundle Submission Cont’d Appraisal layer for appraisal CP application layer for Ex. A map Automatic map splitting Check against FSP map Permit bundle submission

16 Cutblock Integration Team Cutblock Integration Proposal #2 Permit Bundle Submission Cont’d Appraisal layer for appraisal CP application layer for Ex. A map Planned WTPs to LRDW Automatic map splitting Check against FSP map Permit bundle submission

17 Cutblock Integration Team Cutblock Integration Proposal #2 Permit Bundle Submission: Appraisal Appraisal map layer to include: Timber types In-block reserves Harvest method and partial cut % Roads Automatically extract the appraisal map layer from the permit bundle and send it to Revenue as a part of the appraisal

18 Cutblock Integration Team Cutblock Integration Proposal #2 Permit Bundle Submission: CP Application Send the map outer boundary (Exhibit A boundary) to Tenures to obtain legal clearance of the area for which harvest authority is sought

19 Cutblock Integration Team Cutblock Integration Proposal #2 Permit Bundle Submission: External WTPs Allow optional submission of planned external WTPs Update in LRDW as a planned WTP layer Planned WTPs would indicate a conflict during subsequent CP/RP statusing Planned WTPs do not have legal status

20 Cutblock Integration Team Cutblock Integration Proposal #3 Bundled RESULTS Reporting Bundle RESULTS reporting for more efficient electronic submission: Harvest activity Standards Units Vegetation update (forest cover) Internal and external reserve timber Layer map information to reduce the number of transactions (from 3 to 1) Legislation-enabled Requires minor changes to systems and procedures Improves consistency between the processes (addresses systemic problem)

21 Cutblock Integration Team Cutblock Integration Proposal #3 Bundled RESULTS Reporting Cont’d Automatically split out layered information on the submission for processing by MoF and MSRM No added complexity for MoF or MSRM Reduces the need for licensees to duplicate submissions Directly overlay the RESULTS Reporting map on the planning maps (FSP and Permit Bundle) to compare what was harvested with what was planned and issued in a CP Use forest cover information from the bundled RESULTS report to update the Vegetation Resource Inventory

22 Cutblock Integration Team Cutblock Integration Proposal #3 Bundled RESULTS Reporting Cont’d Harvest Completion Report (actual) map FSP map System automatically detects differences between the planned and actual harvests and notifies the appropriate business area (e.g. C&E, Revenue, Tenures) Permit bundle (plan) submission

23 Cutblock Integration Team Cutblock Integration Proposal #4 Integrated Mapping Standards Provincially consistent mapping standards are being developed where they currently do not exist Mapping standards will be integrated across operational business processes to improve information exchange Appraisal, CP, harvest and silviculture reporting Standardization and integration will enable comparison of actual results to planned activity Feedback for Revenue, C&E, and Stewardship

24 Cutblock Integration Team Cutblock Integration Proposal #4 Integrated Mapping Standards Cont’d Mapping standards address, across business areas: Submission format Submission information requirements Digital mapping standards (resolution, precision, administrative identifiers)

25 Cutblock Integration Team Benefits to licensees Clear business rules and goalposts Rationalized information requirements - no duplication One map submission for harvest authority, not three One harvest completion submission, not three Less confusion about map versions Feedback on plan/permit/appraisal status Faster approvals

26 Cutblock Integration Team Benefits to district staff Electronic submissions will populate several applications simultaneously with appropriate data Reduced confusion across business areas – e.g. terminology, information requirements, mapping standards Integration of business processes e.g. plan to actual map comparison Information provided to C&E for risk assessment and inspection, and to Stewardship for monitoring/evaluation