Building Effective Discovery Tools for Academic Promotion and Tenure Evidence The Added Value of ETD and Institutional Repository Metadata, Citations and Access

Introduction How do we engage faculty to have a positive experience with the IR? ETD Experience and graduate student success Faculty promotion and tenure process IR as official record of deposit Build convenient tools for faculty

Electronic Institutional Document Repository Theses & Dissertations (eTD Program) Graduate Research Honors Theses (eHT Program) Undergraduate Research Electronic Scholarly Resources Archive (eSRA) Faculty Research, Administrative Reports, Student Programs West Virginia University eIDR University Libraries

Background and Support Top down support Student programs success History of collaboration IR is work in progress

WVU 2010 Strategic Plan “A University that understands the nature of permeable boundaries looks simultaneously inward and outward as it considers ways to foster a vital intellectual climate. Permeable boundaries value the influx of new ideas and new people, invite collaboration across disciplines, and extend knowledge and ideas beyond the walls of the institution. Such sharing and exchange of ideas and the people who possess them are important to advance learning and foster innovation.”

WVU Collaboration University Libraries Office of Academic Affairs and Research / Provost Office of Graduate Education Office of Information Technology Office for Institutional Advancement Office of Technology Transfer Honors College ETD Task Force NDLTD Consortium WVU Faculty, Students and Staff

Electronic Theses and Dissertations (eTD) Required electronic submission since 1998 Over 7 million ETDs served (1 million hits average / year) Over 100 countries access WVU research ETDs are accessed 145,000% more than print documents Over 3,000 documents in the collection (500 / year) 81% of the collection is available without restriction Most popular ETD accessed over 15,000 times Excellent promotional tool for students and departments

Electronic Honor’s Theses (eHT) Undergraduate senior projects, technical reports, capstone experiences Over 900 students in WVU Honors College Thesis submission required as of Fall 2005 eHT program will use online submission process to create digital collection Excellent promotional tool for students and departments

Electronic Scholarly Resources Archive (eSRA) Faculty technical reports / white papers, pre-prints, post- prints Conference / Symposium proceedings Departmental Showcase Venue E-Portfolios Administrative Reports Excellent promotional tool for faculty and departments Electronic Scholarly Resources Archive

WVU eIDR Web Interface

The Future Completed RFP for commercial IR vendor & system –Standards compliance –Avoid over-dependency on in-house operation and key personnel

WVU EIDR Database Metadata Compiled via OAICat Software WVU Open Archives Initiative Protocol for Metadata Harvesting MARC21-XML Records Derived Provides Metadata to OAI Harvesters & Automated Cataloging Records for MountainLynx

Input Library Catalog Bibliographic Records

Open Access Self-Acknowledged Archiving of Research = 2-5 Times Increased Scholarly Citations

Justification and Goals SCOPE (S cholarly C ommunications O utreach P rogram for E -Documents ) Promote enhanced scholarly communication –Information Literacy / Marketing Strategies Enhance record-keeping & accountability Provide infrastructure for integrated approach to digital collections on campus

Research & Economic Impact Generate & disseminate new knowledge, techniques, scholarly & creative works Promote economic development through technology transfer

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Open Access… “And by the year 2000, I predict that it’s going to arrive. People suddenly are going to understand the meaning of what they need to do. This means they are going to share information freely with one another. People who are now holding information to themselves[…] they’re going to give it all because other people are looking for that information so that something can be developed to heal our world.” - Chief Jake Swamp, Mohawk Nation (from Schein, Anna M., ed. White Pine Spirit of Peace: The WVU Peace Tree, 73)

Creative Commons defines the spectrum of possibilities between full copyright — all rights reserved — and the public domain — no rights reserved. Our licenses help you keep your copyright while inviting certain uses of your work — a "some rights reserved" copyright.

Recommendations Work with your system Initial voluntary phase –Information Literacy Campaign Eventual mandatory submission policy Web 2.0 & beyond Listen to what they want Engage faculty with useful resources

Don’t worry, be happy! Don’t worry, be happy!

WVU ETD Program URLs WVU ETD Program WVU Guide to the Preparation of Theses and Dissertations WVU eIDR System

Presented by John H. Hagen, WVU Libraries ETD 2007 Symposium Uppsala University, Uppsala, Sweden 15 June 2007