Rotary District 7120 Youth Exchange Program

Rotary District 7210 Youth Exchange Introductions Youth Exchange – How it has evolved Over 75 Years ago beginning in Denmark Ambassadors – Bringing the World Closer through our youth – one student at a time. The Business of Rotary Youth Exchange Safety of our Students #1 Priority Changes over the last years

Good vs. Bad …… Enter…..the DOS……….Rotary’s Standards of Ethics

District 7120 Youth Exchange Rotary Youth Exchange’s Program is an example for the DOS DOS Regulations create a well run and secure program Safety of the Student is #1 Mandated Training is required for all District, Club and Host Family personal requiring one to one contact with student Background checks are required Rotary District 7120 is Certified Exchange only with Certified Districts Muti-District with 7120 & 7150 Annual Audit CSIET Approved – Students can play sports

District7120 Youth Exchange District Support Training Communication WESSEX – Student Data Base Paperwork Tracking of DOS Requirements

District 7120 Youth Exchange District Opportunities Club Level – The Training Ground Club YEO – Club Youth Exchange Officer Outbound Student Promotion – School Application Process District Events Support Inbound Student Paperwork Required Host Families Club Counselor District Events Support Contact with Student Required Annual Training & DOS Requirements WESSEX - Computer abilities Club Counselor Inbound Student Working with Club YEO to help the student get acclimated into the school, community & with Host Family District Events Support Contact with Student Required Annual Training & DOS Requirements WESSEX – Computer abilities.

District 7120 Youth Exchange District Level Country Officer Training and DOS Requirements WESSEX – Computer abilities Paperwork – Outbound and Inbound Working with Country Counter Part Attending District Meetings/Functions Monthly Meetings Outbound Interview Weekend District Held Events Contact with Student

District 7120 Youth Exchange Placement Officer Oversee placement of Inbound Youth Exchange Students to Committed Rotary Clubs SEVIS Responsible in generating J-1 Visa Documents to Inbound Students Submitting required District documentations of Students and Program CSIET – Multi-District Data Base System - Handled by the Multi-District

District 7120 Youth Exchange Student Protection Officer Handles ALL background Checks for the District Is a Mandated Reporter Training and DOS Requirements Club Area Event Chair Cal-Mum Weekend - Avon Weekend Area 1 Weekend Ski Weekend – ROTORACT ROTORACT Advisor Oversees ROTORACT

District 7120 Youth Exchange District Youth Exchange Secretary Takes minutes for all YE Meetings District Youth Exchange Treasurer Handles all funds for YE Program Gives Financials at each YE Meeting District Youth Exchange Insurance Chair Handles the Insurance for all Students

District 7120 Youth Exchange Short Term Exchange Chair Handles all Short Term Exchanges for the District Outbound District Chair Training and DOS Requirements Handles all Outbound functions: Outbound Interview Weekend Outbound Orientations – 1-3 Welcome Home Dinner Assist Clubs in the Outbound Process Oversee all issues with Outbound Students

District 7120 Youth Exchange Inbound District Chair Training and DOS Requirements Handles/Oversees all Inbound Youth Exchange Functions Inbound Orientation Club Area Events District Conference Oversees all issues with Inbound Youth Exchange Students WESSEX, Training & DOS Requirements for District

District 7120 Youth Exchange District Chair Training and DOS Requirements Works with the Outbound Chair & Inbound Chairs on annual events and any issues – Final Decision Maker Trainer Reviews & Signs all Outbound Applications & Inbound Guarantee Forms Works with Multi District Responsible for District Website Responsible for Annual Audit & YE Budget, Responsible all Travel – Tzell and Inbound Scheduled Trips Attends NAYEN Conference

District 7120 Youth Exchange The Big Picture…… why we do all that we do …all of the Rewards We need YOU……