PRESENTED BY PIERRE PHAN NETWORK SPECIALIST IUSD-WTC 10/22/12 PaperCut 101

Topics To Be Covered What’s PaperCut? PaperCut Setup Track printing Filters and restrictions Scripting Print quotas Printer notifications/Toner Level Reports Questions

What’s PaperCut? 1. Web-based print management program 1. Tracking printing 2. Setting filters and restrictions 3. Setting printing quotas 4. Setting printer notifications 5. Generating reports 2. Access program via browser: E.g., Culverdale,

PaperCut Login

PaperCut Setup 1. Users in PaperCut are imported from users in Active Directory for a particular site 2. Initially balance of $10 for users. 3. Initially cost of $0.10 per page per printer. 4. Network printers once set up automatically appear in PaperCut.

Adjusting User Balance User tab or Group tab > Bulk user actions

Adjusting Printer Cost Per Page Printers tab

Track Printing 1. User level tracking 2. Print level tracking

User Level Tracking Example Users tab > select or look up user > Job Log

Printer Level Tracking Example Printers tab > select Printer > Job Log

Filters And Restrictions 1. Restrict color printing / convert to grayscale 2. Set maximum number of pages/copies 3. Prevent duplicate documents

Filters And Restrictions Example Printers tab > select printer > Filters and Restrictions tab

Scripting Filters and restrictions on steroid Greater policy flexibility Pre-written recipes

Scripting Example Printers tab > select printer > Scripting tab > Import Recipe

Print Quotas 1. Control and restrict users to sensible use by allocating a quota/allowance/budget. 2. May be easily allocated on a daily, weekly or monthly basis, or on custom dates like the start of a school year.

Print Quota Example Groups tab > select group >

Printer Notifications Options tab > Notifications > type under Recipients

Toner Level Printers > select printer

Generating Reports Reports tab

Report Example: Largest Print Users Reports tab > User > Largest print users

Report Example: Busiest Printers Reports tab > Printers > Busiest printers

Report Example: Executive Summary Reports tab > User tab > Executive summary

Questions 1. Setting up user groups and assigning rights and filters to groups (Staff vs students) 2. How to script? 3. How to queue jobs? 4. How to limit the quantity printed at one time? 5. How to limit the quantity printed by one person? 6. How to setup accounts by class? 7. How to generate reports indicating usage by staff and students 8. Is there an option in PaperCut where we can see a list of supplies for each printer?