Informal transactional letter

What is the purpose of the transactional letter To respond to a request for action from somebody else, such as to give information or to make suggestions. Alternatively, it could be to initiate action, for example, to request information or invite somebody to do something. The task will tell you exactly what to do.

Who will read it? What style should I use? The person or people you have been asked to write. An informal style. Slang and colloquial expressions are sometimes appropriate, for example, if you are writing to a friend, but not if you don’t know the person. Contractions are always appropriate.

What information should I include? In a transactional letter you will need to read information which is included in a variety of texts, for example letters, memos, adverts, and your hand-written notes. You must answer all the questions in the texts or notes and make reference to any other comments.

How should I structure an informal letter? Begin an informal letter with Dear + the person’s first name Paragraph 1 – Begin by asking some personal questions or making personal comments.

Say why you are writing. (Paragraph 2) If you need to change arrangements or turn someone down, give reasons. Give the information that you have been told to give. (par 2-4) Add some more details of your own if you like.

Conclusion End your letter with an appropriate comment. Don’t just stop abruptly. e.g. Anyway, write back soon and let me know what you think. Finish your letter in an appropriate way: Best wishes- if you don’t know the person very well. Love or All the best – if you are writing to a friend.

Letter openings How are you? I’m fine. Thanks for your letter. It was really nice to hear from you. I’m sorry I haven’t written for such a long time but…

Say why you are writing You asked me to recommend some (places to stay in my country)… I’ve managed to find our some information about (language schools) for you. About your planned visit,…

Letter endings Write back soon Look forward to seeing you soon. Give my regards to your parents.