©2006 Academic Computing Services, NJIT 1 Outlook 2003

©2006 Academic Computing Services, NJIT2 Important Note!!! Please note that these screen shots were taken by a computer that had Microsoft Windows XP installed on it. The colors used in your version of Outlook 2003 may appear muted (with more grays and blues) if you are using a different operating system.

©2006 Academic Computing Services, NJIT3 Topics Overview Default View Changing View Options Using the Personal and Global Address Books Composing and Sending Using the Calendar View Scheduling an Appointment Scheduling a Meeting Scheduling an Event Adding Contacts Using the Contact List

©2006 Academic Computing Services, NJIT4 Default View Navigation Pane Navigation Buttons

©2006 Academic Computing Services, NJIT5 Changing View Options 1.Click the Navigation Options Button 2.Select Navigation Pane Options

©2006 Academic Computing Services, NJIT6 Changing View Options The Navigation Pane Options dialog box will open

©2006 Academic Computing Services, NJIT7 Folders in Navigation Pane Inbox and Sent Items are both displayed in Favorites folder

©2006 Academic Computing Services, NJIT8 New Features on Menubar & Toolbar * New Button Create Rule Button Click on Inbox Folder in the Navigation Pane to see this toolbar

©2006 Academic Computing Services, NJIT9 The New Button Click black arrow on New Button to see list of options

©2006 Academic Computing Services, NJIT10 Creating Rules Click Create Rule button

©2006 Academic Computing Services, NJIT11 Creating Rules Create Rule dialogue box Opens

©2006 Academic Computing Services, NJIT12 Outlook Today Click Customize Outlook Today

©2006 Academic Computing Services, NJIT13 Outlook Today, Continued 1.Select Your Desired Options 2.Click Save Changes

©2006 Academic Computing Services, NJIT14 Various Methods for Opening Address Book Click Address Book button on toolbar Click Tools menu, then select Address Book option Hold down the Control, Shift, and B key at the same time

©2006 Academic Computing Services, NJIT15 Using the Personal Address Book Menubar Toolbar Click on drop- down list to select an Address Book

©2006 Academic Computing Services, NJIT16 Using the Personal Address Book 2.Click the Properties Button 1.Select Personal Address Book from drop-down list

©2006 Academic Computing Services, NJIT17 Using the Personal Address Book 1.The Personal Address Book Properties Dialogue box will open: 2.Select desired display option 3.Click OK

©2006 Academic Computing Services, NJIT18 Copying People to Contact List You can easily add people from any address book to your Contact List 1.Select appropriate Address List from drop- down menu 3.Select contact’s name from list 2.Type contact’s name in textbox 4.Click Add to Contacts button

©2006 Academic Computing Services, NJIT19 Copying People to Contact List 1.The Contact Information dialogue box will open: 2.Make desired changes to the contact information 3.Click Save and Close button

©2006 Academic Computing Services, NJIT20 Adding New Contacts to Address Book Click New Entry button

©2006 Academic Computing Services, NJIT21 Adding New Contacts to Address Book 1.The New Entry dialogue box will open: 2.Select appropriate address book from drop- down list 3.Select approp riate entry type 4.Click OK

©2006 Academic Computing Services, NJIT22 Composing Click New Mail Message Button

©2006 Academic Computing Services, NJIT23 Composing An untitled message will be created: Enter recipient’s address in To: textbox Or, click To: button

©2006 Academic Computing Services, NJIT24 Composing 2.Type receiver's name in textbox, or select from list 1.Select appropriate address list 3.Click To button 4.Click OK If you click the To: button, then the address book dialogue box will be displayed:

©2006 Academic Computing Services, NJIT25 Message Options Click Options button

©2006 Academic Computing Services, NJIT26 Message Options 1.The Message Options dialogue box will open: 2.Select desired Options 3.Click Close

©2006 Academic Computing Services, NJIT27 Composing and Sending E- Mail 1.Type message in body 2.Click Send button

©2006 Academic Computing Services, NJIT28 Arranging Messages 1.Click the View Menu 2.Select the Arrang e By: menu option 3.Select / deselect arrangement options

©2006 Academic Computing Services, NJIT29 Search Folders –Filter messages Search Folders Large Mail search folder –Displays largest messages in mailbox

©2006 Academic Computing Services, NJIT30 Creating Custom Search Folders 1.Right-Click on Search Folders icon 2.Select New Search Folder option

©2006 Academic Computing Services, NJIT31 Creating Custom Search Folders 1.The New Search Folder dialogue box will open: 2.Select Create a custom Search Folder option 3.Click Choose button

©2006 Academic Computing Services, NJIT32 Creating Custom Search Folders 1.The Custom Search Folder dialogue box will open: 2.Type name of new folder 3.Click Criteria button to specify desired filtering options 4.Click OK

©2006 Academic Computing Services, NJIT33 Calendar View Click Calend ar button

©2006 Academic Computing Services, NJIT34 Calendar View The Calendar will open to today’s date If not, click the Go To Today button

©2006 Academic Computing Services, NJIT35 Methods for Scheduling an Appointment Or, simply double-click on a row in the calendar Click New Appointment button

©2006 Academic Computing Services, NJIT36 Scheduling an Appointment 1.The Appointment dialogue box will open: 2.Input relevant informati on 3.Click Save and Close button

©2006 Academic Computing Services, NJIT37 Sharing Your Calendar Click Share My Calendar

©2006 Academic Computing Services, NJIT38 Sharing Your Calendar The Calendar Properties dialogue box will open:

©2006 Academic Computing Services, NJIT39 Changing the Calendar View Click View, Arrange By, Current View, Customize Current View

©2006 Academic Computing Services, NJIT40 Changing the Calendar View Click Other Settings button The Customize View dialogue box will open:

©2006 Academic Computing Services, NJIT41 Changing the Calendar View The Format Day/Week/Month dialogue box will open:

©2006 Academic Computing Services, NJIT42 Changing the Calendar’s Default Times Select Tools, Options

©2006 Academic Computing Services, NJIT43 Changing the Calendar’s Default Times 3.Click Calendar Options button 1.The Options dialogue box will open: 2.Click Preferences tab

©2006 Academic Computing Services, NJIT44 Changing the Calendar’s Default Times The Calendar Options dialogue box will open:

©2006 Academic Computing Services, NJIT45 Scheduling a Meeting Click Actions, New Meeting Request

©2006 Academic Computing Services, NJIT46 Scheduling a Meeting The Untitled Meeting Request dialogue box will open: Click the To: button

©2006 Academic Computing Services, NJIT47 Scheduling a Meeting 1.The Select Attendee and Resources dialogue box will open: 2.Type Attendee name in textbox 3.Select name 4.Click Required button 5.Click OK

©2006 Academic Computing Services, NJIT48 Scheduling a Meeting 2.Click Scheduling Tab 1.Enter Meeting Information

©2006 Academic Computing Services, NJIT49 Scheduling a Meeting Displays each attendee’s availability Click Send button

©2006 Academic Computing Services, NJIT50 Scheduling Events Click Actions, New All Day Event

©2006 Academic Computing Services, NJIT51 Scheduling Events The Untitled Event Dialogue box will open: 1.Click Recurrence button

©2006 Academic Computing Services, NJIT52 Scheduling Events The Appointment Recurrence Dialogue box will open:

©2006 Academic Computing Services, NJIT53 Adding Contacts 1.Click Contacts button 2.Click New Contacts button

©2006 Academic Computing Services, NJIT54 Adding Contacts Click to add Contact’s Picture Enter Contact’s Instant Messaging Address

©2006 Academic Computing Services, NJIT55 Adding Contacts Click Details tab

©2006 Academic Computing Services, NJIT56 Adding Contacts New features include Title and Suffix drop-down boxes

©2006 Academic Computing Services, NJIT57 Flagging Contacts 1.Select contact by clicking on name 2.Click Follow Up button

©2006 Academic Computing Services, NJIT58 Contacts Views Many New view options

©2006 Academic Computing Services, NJIT59 Categorizing Contacts 1.Right- Click on name 2.Select Categories option

©2006 Academic Computing Services, NJIT60 Categorizing Contacts 1.Click on appropriate categories 2.Click OK

©2006 Academic Computing Services, NJIT61 For More Information First Look Microsoft Office 2003 by Katherine Murray Microsoft Outlook 2003 for Windows (Visual QuickStart Guide) by Michael J. Young and Jim Boyce How to Do Everything with Outlook 2003 by Bill Mann, Katie Conley (Editor), and Anthony Mann editions/outlook.asp