Project “ My social responsibility ” LLIV-322 “ My response ” Finacial analysis KPR Financial manager Evita Taupmane

Project «My response» Budget

Project «My response» Budget utilization Partner No Institution Budget plan Period 1 All costs april-june Budget utilization LPKurzeme Planning Region % 2 Ventspils City Municipality Body „The Social Service of Ventspils City Council” % 3Liepaja City Council % 4 Kuldiga County municipal agency “Social service office” % 5Dundaga County Council % 6Nica County Council % 7Skrunda County Council % 8Saldus Amalgamated Municipality % 9PI "Siauliai region develompent agency" % 10NGO EDUCATIONAL PROJECTS % 11Joniskis "Saules" basic school % 12BI Klaipeda City Social Support Centre % 13Klaipeda City Municipality Administration %

Project «My response» Mistakes in budget report Incorrectly filled planned Budget! Reporting period 5 appear – in accordance with subsidy contract project has 4 periods (sums of 4th and 5th periods are consolidated) Sums in partner budget are placed in different periods – in accordance with Subsidy contract and Partnership agreement budget sums should be as in submitted budget («Budget with conditions») Budget lines are distributed between Work package incorrectly

Project «My response» Conclusions Recommendations to PP! Engage project assistant and project accountant (project can’t have unpaid voluntary labour) Office supplies must be purchased at the beginning of project implementation Purchases and payments has to be in time (planning and realisation)! We must spent budget in time, otherwise we have risk to loose part of the budget. NOTE! Each expense has to has approval document, for example: Personnel costs – time sheet, payment document Travel expenses – claim, order, voucher, fuel receipt Office supplies – invoice, payment document

Project «My response» Time sheet Total amount of worked hours in institution (all hours which you work in institution or organisation) Work Package No (for example, 1 or 3, not WP1) Implemented work and outputs – description (be careful with writing – on vocation, it’s not always eligible costs) Employee’s Position – strict as indicated in Project Budget and contract Fill «Place and date» and «Name and position of the superior» Do not define hour rate bigger than permitted by law! Hourly rate must be the same as in main work (if position is the same)! For example, if you work as accountant in other project per 7eur/hour, this rate also apply to My response project.

Thanks!