University Archives & Records Management in the Hargrett Library

We are…. A Corporate Archive (both a corporate memory & a living file for conducting business) & a State Government Archive (Open Records Law for democratic accountability) & an Educational Institution Archive (FERPA & GLB protection) & a Home for Associated Archives of scholarly societies

Records Management Program Front end of archiving program Educates, advises and stores to prevent illegal destruction Provides secure and documented destruction for items not of archival value Channels items or archival value to archives ….so, it’s all automatic…

Yeah, Sure Still must educate, solicit, and grab with scholarly intent from offices and donors to develop archive Beyond state mandated items must work to collect fun stuff that shows life at UGA – photos, posters, diaries, scrapbooks, lithographs, painted gourds, etc.

So what Ya Got? 1785 Charter 19 th Century Minutes of Oversight Bodies 19 th Century Demosthenian & Phi Kappa Records Publications (some) Correspondence & Reports (some)

1903 Watershed (or rather, fire shed)

From 1903 Much richer in correspondence, reports, publications, photographs & personal collections. Backbone: Presidential Papers Documentation increases dramatically after World War II Incorporate archives from Georgia State College of Agriculture & State Normal School

Topics of Perpetual Interest College experience of famous graduates and ancestors History of colleges, programs & departments UGA’s impact on state, nation and world – Agricultural Development & Extension – Development of state educational system – International Development – Ecology – 1996 Olympics

And the hard times too Struggle to admit women Conflict with Gene Talmadge and loss of accreditation (Cocking affair) Integration Student Protests Dixie

Associated Archives Student & Local Groups – Sphinx, Tate Honor Society – Sigma Xi Science Honorary – Athletic Association State – Georgia Academy of Science – Georgia Art Educators Association National & Regional – Ecological Society of America – Association of Southeastern Biologists

Tricky, Tricky, Tricky Few collections currently in GIL – …so must rely on Collection guide & finding aids on UA website (many important collections, but not all.) Consultation Young program (1973) – Gaps in collections – Materials in other archives in SCB