1 BROOKHAVEN SCIENCE ASSOCIATES NSLS-II Project Procurement Anthony Guadagni Procurement Manager NSLS-II Project Advisory Committee Meeting December 10.

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Presentation transcript:

1 BROOKHAVEN SCIENCE ASSOCIATES NSLS-II Project Procurement Anthony Guadagni Procurement Manager NSLS-II Project Advisory Committee Meeting December 10 – 11, 2009

2 BROOKHAVEN SCIENCE ASSOCIATES Overview Staffing Pre-Procurement Planning Procurement Progress Contract Management Conclusion

3 BROOKHAVEN SCIENCE ASSOCIATES Staffing

4 BROOKHAVEN SCIENCE ASSOCIATES Pre-Procurement Planning Identify Major Procurements >$5M Identify Significant Procurements >$100K Advance Planning CAMs identify and define technical procurements Procurement Meetings APPs Procurement Schedule

5 BROOKHAVEN SCIENCE ASSOCIATES Procurement Performance Major Procurements (Greater than $5M) –Ring Building ($173M) –Storage Ring Magnets ($17.4M) –Laboratory Office Buildings ($40-80M) –LINAC (est. $8.5M) –Booster (est. $14.7M) Significant Procurements (Greater than $100K) –8 Unit Substation ($3.2M) –Substation Expansion ($1.1M) –Transformers ($700K) –Switch Gears ($342K) –Chilled Water Piping ($1.4M)

6 BROOKHAVEN SCIENCE ASSOCIATES Procurement Performance Award Date Cost Description BaselineActualEstimatedActual Deposition SystemFeb 09Feb 09$736K$845K APS WeldingJan 09Feb 09$1.7M$1.7M Ring BuildingFeb 09Feb 09$167M$173M 8 Unit SubstationApr 09Apr 09$3.0M$3.2M Switch GearMay 09Apr 09$445K$342K TransformersMay 09May 09$1.1M$0.7M Substation ExpJul 09Jul 09$1.8M$1.1M Chilled Water PlantMay 09Jul 09$8.4M$8.3M Chilled Water PipingJun 09Aug 09$1.0M$1.4M Chamber FlangeAug 09Sept 09$877K$900K TransducerOct 10Sept 09$666K$600K Hall Probe BenchAug 09Sept 09$773K$715K SR MagnetsAug 09Oct 09$18M$17.4M Total$205M$210M Excellent Performance To Date

7 BROOKHAVEN SCIENCE ASSOCIATES Ring Building Procurement Extensive contractor outreach for ring building procurement Five technically responsible competitive offers received Award went to Highest technical scored - lowest price source Ring Building Contract awarded to Torcon, Inc. on February 18, 2009 Price consistent with baseline - enabled retirement of significant risk *Lab Office Buildings procurement will model the Ring Building

8 BROOKHAVEN SCIENCE ASSOCIATES Contract Management/Administration Planning Contracts Specialist Technical StaffQuality Assurance ESH StaffBudget Staff Total Ring Building.7 FTE.65 FTE.44 FTE2.5 FTE.15 FTE4.44 FTE Magnets.5 FTE.33 FTE.5 FTE.1 FTE.05 FTE1.48 FTE LINAC.2 FTE.33 FTE.25.2 FTE.05 FTE1.03 FTE Booster.2 FTE.33 FTE.33.2 FTE.05 FTE1. 11 FTE LOBs.3 FTE.35 FTE.061 FTE.01 FTE1.72 FTE

9 BROOKHAVEN SCIENCE ASSOCIATES Contract Management/Administration The “Team” –Buyer/Contract Specialist -PPM Administrative Staff (including May 2010 position) –Technical Representative –Budget Staff –Quality Assurance –ES&H –Field Representatives (As required) Guidance –Standards Based Management System (SBMS) -Contract Administration Subject Area –PPM Standard Work Instruction (SWI) Tools –Procurement Schedule –Expedite Report –Microsoft Outlook

10 BROOKHAVEN SCIENCE ASSOCIATES Contract Management/Administration Verifies conformance to business requirements –Schedule Compliance –Review, verification, and approval of invoices –Payment Verifies technical conformance to contract requirements including: –Safety –Material certification and inspection, conformance to drawings and specs –Technical performance

11 BROOKHAVEN SCIENCE ASSOCIATES Conclusion Procurement Planning Project Schedule – Well defined –updated as work progresses Advance Procurement Planning (APP) –Assign work –Planning and preparation Staffing Is appropriate, in place, and qualified Well integrated with the technical staff Highly experienced and motivated to minimize procurement risks

12 BROOKHAVEN SCIENCE ASSOCIATES Conclusion FY2009 Excellent performance to date Identified the risks, issues and responded to all challenges Contract Management/Administration The Team is in place Possess the experience Have the tools in place NSLS-II Procurement well positioned for FY2010 and beyond