Project Management Plan HOW TO PROCESS SEARCHES AND NEW HIRE TRANSACTIONS FOR REGULAR FACULTY (HT-REG) Online Course Development Presented to: Dr. Nancy Jones, Provost Mr. Bob Barker, CFO Ms. Lynne Kimmel, CIO Online Workgroup December 1, 2013 Cynthia P. Lyons Instructional Designer

11/24/ Presentation This presentation is provided to communicate the status of the HT-REG project. We have completed several steps and we are on schedule for meeting the Go Live date of March 1, 2014.

11/24/ OVERVIEW  Review project purpose  Identify Milestones/Status  List resources needed  Project timeline  Discuss challenges  Obtain acceptance and approval to secure resources to finish project

11/24/ Project Objectives Create online training program for academic staff Develop standardized training Create job aids and reference materials

11/24/ Project Milestones Completed Tasks: Interview staff to document requirements Gather information on policies and procedures Meet with Office of Technology Services Meet with Provost Office Staff Design course

11/24/ Project Milestones Remaining Tasks: List Needed Resources Develop prototype Begin building the test environment Testing Prototype Acceptance/Sign-offs Training Go Live!

11/24/ Resources

11/24/ Schedule

11/24/ Challenges 1.Blackboard Support – office of technology staff available to support Academic Affairs administrative staff (instructors and learners) 2.Security – course is tied to employee performance records. Access must be limited to human resources staff and appropriate provost staff 3.Testing – develop a standard testing plan and test cases to use when upgrades occur, procedures change, and other interruptions to the initial course design

11/24/ Challenges 4.System – sufficient space and resources needed to support the course considering the potential for multi-access during peak use periods 5.Turnover in academic staff requires adding and deleting users. The Provost Office is the official owner of the system. Adding/deleting users is a joint effort between the Provost Office and the Office of Technology Services.

11/24/ Recommendations 1.Blackboard Support – Consider adding a hybrid-type position that is shared by the Provost Office and the Office of Technology Services to act as a liaison between the two offices 2.Security – Upon the recommendations of the security officer, develop a security model to be approved by internal audit. Communicate the model to the office of human resources and the CFO 3.Testing – The Provost Office and Office of Technology Services collaborate on a testing plan to create a method to test the pages, resources, and functionality. Ensure that all parties are on the schedule of upgrades and other system maintenance alerts.

11/24/ Recommendations 4.System – Review resources with the CIO. Extensive testing involves coordinating users to access the system during the same time period. 5.Provost Office to develop a process for adding/deleting users to include justification and communicate to Office of Technology Services.

11/24/ Summary The completed course design meets the stakeholders requirements The course is ready to be built into Blackboard Instructional design and technology staff are needed to complete the course build

11/24/ Summary The system security needs review by the university security officer Instructors and testers are needed to complete the formative evaluation With sufficient resources to meet the identified needs the project will be complete in time to begin the next performance review period (i.e. March 1, 2014)