University Technology Fee Presentation to: Student Fee Review Board November 26, 2007 by Pat Burns and Jason Huitt

Nov. 26, 2007 UTFAB Fall SFRB Presentation 2 Nov. 26, University Technology Fee (UTF) The Creation UTF was created by ASCSU Senate Bill #3225, and approved by the Board of Governors in July, 2003 Original Bylaws were endorsed by ASCSU Senate Bill #3303 on September 10, 2003 This year is the fifth year of the fee

Nov. 26, 2007 UTFAB Fall SFRB Presentation 3 3 UTFAB Membership Consists of members from each college’s Charges for Technology committee, one graduate school member, and two “at large” students appointed by the ASCSU President Vice President for Information Technology is the adviser  Ex-officio, non voting  Lots of excellent assistance from Jason Huitt, Scott Baily and Rusty Scott in ACNS

Nov. 26, 2007 UTFAB Fall SFRB Presentation 4 4 UTF Bylaw Overview Process University departments request funding from UTFAB through proposals, including a three-year project plan UTFAB votes on the proposal based on 10 funding criteria If UTFAB recommends funding the project, the recommendation is sent to SFRB for approval

Nov. 26, 2007 UTFAB Fall SFRB Presentation 5 5 UTFAB Bylaws Overview Projects All funded projects make presentations in the fall semester about the usage of the fee  Progress report All groups requesting funding make project proposal presentations in the spring semester  UTFAB evaluates based upon 10 funding criteria  Endorsed projects are forwarded to the SFRB for their approval

Nov. 26, 2007 UTFAB Fall SFRB Presentation 6 6 UTFAB Funding Criteria 1. The service’s ability to benefit as many CSU students as possible. 2. The service’s ability to effectively use the fee. 3. The project proposal is not funded through individual college Charges for Technology. 4. The service’s adherence to its planned budget and accountability for its expenses throughout the past fiscal year, if appropriate. 5. The service’s potential for direct student use. 6. The effort and thought reflected in the project plan. 7. Quantitative justification and clarity of the project plan and presentation. 8. Level of co-sponsorship by the University. 9. Balance between central and distributed technology. 10. Project costs and potential benefit. New in ‘06 }

Nov. 26, 2007 UTFAB Fall SFRB Presentation 7 7 UTF Revenue University Technology Fee = $15/semester:  Collected from every student, including partial-fee paying  Annual revenue about $820,000  Vs. about $3.2 million in Charges for Technology This revenue stays entirely within the eight colleges UTF “complements” this, to maintain an ‘adequate’ level of central IT

Nov. 26, 2007 UTFAB Fall SFRB Presentation 8 8 FY UTF Funded Projects Original projects, ongoing funding:  SIS/Portal, including hardware refresh  Library Technology, desktops and laptops  Classroom Technology One-time funding:  Podcasting/Videocasting (MediaSite)  50/50 funding with the colleges: Computer Classrooms, also with UFFAB (in planning) Departmental classroom project (work in progress)

3 Original Projects

Nov. 26, 2007 UTFAB Fall SFRB Presentation 10 SIS/Portal Project SIS Portal project – the highest priority of the three areas:  Front-end and back-end upgrades.  Front-end is RAMweb (RamPoint portal):  Back-end is a new Student Information System (ARIES). Budget:  University is paying 100% of 1-time costs, $5.9 million.  UTF commitment– ½ of recurring cost, $462k, matched by CSU  Also $173k for back-end hardware refresh, matched by CSU Went live in Fall 07 and on budget:  For the first time in over three years, we were able to meet every request for registration without system “melt down”

Nov. 26, 2007 UTFAB Fall SFRB Presentation 11 October 31, 2007UTFAB SIS Fall 07 Presentation11 RAMweb

Nov. 26, 2007 UTFAB Fall SFRB Presentation 12 RAMweb Status Operational 24/7 Users:  513,391 sessions in August 2007  First day of class: 51,018 August 20, 2007 Upgraded to support peak processing periods (opening of registration days, Preview and first day of any term) New services  Registration Ready, Degree Audit, Emergency Contact, more… Most legacy services rebuilt for ARIES system

Nov. 26, 2007 UTFAB Fall SFRB Presentation 13 Library Technology Project The library currently provides 319 desktop computers:  Continue PC upgrades on a 3-year refresh cycle The library currently provides 222 laptops for checkout:  202 Dell laptops,  20 MacBooks. 10 presentation kits for check out. 2007/2008 budget: $218k  Project is ahead of schedule and under budget.

Nov. 26, 2007 UTFAB Fall SFRB Presentation 14 Dell and Apple Laptop Checkouts – Week of September 10 th, 2007

Nov. 26, 2007 UTFAB Fall SFRB Presentation 15 Dell and Apple Laptop Checkouts – Week of November 12 th, 2007

Nov. 26, 2007 UTFAB Fall SFRB Presentation 16

Nov. 26, 2007 UTFAB Fall SFRB Presentation 17 GA Classroom Technology Project Scope is 152 general assignment classrooms:  Currently, ~65% have technology, 3-yr. plan is ~85%. Build new “Smart” rooms (rooms with technology):  Computer projection system including screen,  Room control system, including podium, and  In some cases, “Elmo” document cameras. Refresh old technology in existing “Smart” rooms:  Replacement of computer projection system (5-yr. cycle) and sometimes “Elmo” document camera.  To stay current with computer video displays and avoid obsolescence of equipment.

Nov. 26, 2007 UTFAB Fall SFRB Presentation 18 Classroom Technology – FY 06/ /2007 project – $175k:  Build 11 new Smart rooms, total 110 out of 152  Refresh technology in 5 existing Smart rooms Project is on schedule and on budget Do not have statistics, but smart classrooms are utilized by virtually all students on campus

Nov. 26, 2007 UTFAB Fall SFRB Presentation 19 Refresh Technology on a 5-year Cycle BuildingRoomCapacityStatus 1EngineeringB449Completed 2EngineeringE10349Completed 3EngineeringE20354Completed 4Rockwell (x2)16545Completed 5Pathology101145Completed

Nov. 26, 2007 UTFAB Fall SFRB Presentation 20 New Installations - Room Upgrades BuildingRoomCapacityStatus 1ClarkC33749In process 2ClarkC35858In process 3Eddy560Completed 4Eddy10436Feb. 08 5Eddy10735Completed 6Eddy10835Feb. 08 7Eddy11836Completed 8Eddy11936March 08 9EngineeringB10349March 08 10EngineeringB10536Dec Military Sciences11565Completed

3 Supplemental Projects

Nov. 26, 2007 UTFAB Fall SFRB Presentation 22 Departmental Classrooms Two types of classrooms:  152 General Assignment (GA), central responsibility  95 Departmental, college/department responsibility Upgrades up to 9 Departmental classrooms:  Consistent technology in all classrooms, including user interface for faculty  Redress of Departmental classrooms “falling behind” GA classrooms  UTF 50% is $60k  Work planned for winter break and Spring 2008

Nov. 26, 2007 UTFAB Fall SFRB Presentation 23 Departmental Classroom Details RoomDate Education 4Winter Break Military Sciences Annex EastWinter Break Rockwell 139Winter Break Visual Arts F109Winter Break Education 105Spring 2008 Forestry 217Spring 2008 Microbiology A206Spring 2008 Nat. Resources 336Spring 2008 NESB B112Spring 2008

Nov. 26, 2007 UTFAB Fall SFRB Presentation 24 Networked Classrooms (with UFFAB) Rooms will be refurbished by Facilities with UFFAB funding  Each station will have electrical power and an Internet connection “Up front” technology will be funded by the UTFAB  Podium with controls  Computer projector and screen  Possibly audio, an Elmo, “clicker” receiver,… Colleges will equip with computers  Target rooms to be defined in December 2007 UTFAB budget is $75k

Nov. 26, 2007 UTFAB Fall SFRB Presentation 25 Podcasting Recording audio, video and slides for on-demand storage An ‘experiment’ Budgeted at $85k, with some University match Fall Courses  101B NESB: CIVE 520 and MECH 53  A206 Clark: MECH 431 and SPCM 346  Portable device: SPCM 200 and BZ 492 & 692 Working on survey and on spring courses

Nov. 26, 2007 UTFAB Fall SFRB Presentation 26 Podcasting Samples MECH 530: Don Radford BZ 492/692: Guest Lecturer “Are Different Soil Communities Functionally Equivalent?” SPCM 200: Student speeches SPCM 346: Kirsti Broadfoot Also available as podcast in iTunes U ?i=

Nov. 26, 2007 UTFAB Fall SFRB Presentation 27 Kiosks Funded last year, but not this year Was not supported by the UFFAB

Nov. 26, 2007 UTFAB Fall SFRB Presentation 28 Other Activities We continue to solicit advice and counsel from the UTFAB on additional important IT issues  Early Settlement Letters (ESLs)  Outsourced new student and communication services After a very diligent and informative exploratory process, the UTFAB selected Google over Microsoft  In a very close vote

Nov. 26, 2007 UTFAB Fall SFRB Presentation 29 For More Information UTFAB web site:  Contents:  Bylaws (modified)  Members  Fall Project Presentations  Spring Project Proposals Thank you for your support

Questions? Are more than welcome.