商务函电 世纪商务英语 齐齐哈尔职业学院外语系

Unit 3 Conclusion of Business Introduction Main points of placing an order Main points of confirming an order Main points of sending a contract

Main Points of placing an order Opening: conclusion of the business confirmation of the terms conditions of the business sending of the order Body: the details of the goods description of the goods statement of the mode of packing the port of destination the time of shipment Closing: expectation of confirmation

Main Points of confirming an order Opening: thanks for the order Body: expression of confirming the purchase assurance of execution order Closing: expression of hope and future cooperation.

Main Points of sending a contract Opening: confirmation of the business Body: the details of the goods sending of the sales contract the main clauses of the contract, reflecting duties obligations of both parties; expectation of the counter-signature.

Lesson Eight An order

An order Specimen 1 Northeast Import and Export Trade Corp. 35 Youth Street Shenhe District, Toronto, Canada October 15, 2006 Huaxin Trading Co. Ltd. 14th Floor Kingstar Mansion 676 Jinlin Road, Shanghai, China Dear Sirs, Re: Ladies’ Blouses We thank you for your quotation of Octorber 6 and the samples of Ladies’ Blouses. We are satisfied with the quality and take pleasure in enclosing our Order No.322 for the sizes mentioned in your latest catalogue. We note that you can supply these items from stock and hope you will make delivery by the end of November. Our company will reserve the right to cancel this order or reject the goods for any delay in shipment. For your reference, we wish to effect payment by D/P at 60 days sight. Please kindly let us have your confirmation. Yours faithfully, G.P. Johnson Manager Encl. As stated Northeast Import and Export Trade Corp. 35 Youth Street Shenhe District, Toronto, Canada October 15, 2006 Huaxin Trading Co. Ltd. 14th Floor Kingstar Mansion 676 Jinlin Road, Shanghai, China Dear Sirs, Re: Ladies’ Blouses We thank you for your quotation of Octorber 6 and the samples of Ladies’ Blouses. We are satisfied with the quality and take pleasure in enclosing our Order No.322 for the sizes mentioned in your latest catalogue. We note that you can supply these items from stock and hope you will make delivery by the end of November. Our company will reserve the right to cancel this order or reject the goods for any delay in shipment. For your reference, we wish to effect payment by D/P at 60 days sight. Please kindly let us have your confirmation. Yours faithfully, G.P. Johnson Manager Encl. As stated

ORDER No. 322 Please supply the following items: Quantity (doz.)ItemSizeUnit price (Per doz.) CIF London 15 Ladies ’ Blouses SmallGBP DittoMediumGBP DittoLargeGBP 50.00

Specimen 2 Reply to the above Huaxin Trading Co., Ltd. 14th Floor Kingstar Mansion, 676 Jinlin Road, Shanghai, China October 27,2006 Northeast Import and Export Trade Corp. 35 Youth Street Shenhe District, Toronto, Canada Dear Sirs, Re: Ladies’Blouses Thank you very much for your Order No.322 dated Octorber 15, and we’re pleased to confirm the purchase from you of Ladies’ Blouses. Our dispatch department is working on your order, and will let you know when the consignmet is ready. As regards the payment terms, it is acceptable. We will send the documents through our bank to you as soon as the shipment is effected. We sincerely hope this trial order will result in repeat orders in the near future. Yours sincerely, Huang Kai Huang Kai Huang Kai Manager Huaxin Trading Co., Ltd. 14th Floor Kingstar Mansion, 676 Jinlin Road, Shanghai, China October 27,2006 Northeast Import and Export Trade Corp. 35 Youth Street Shenhe District, Toronto, Canada Dear Sirs, Re: Ladies’Blouses Thank you very much for your Order No.322 dated Octorber 15, and we’re pleased to confirm the purchase from you of Ladies’ Blouses. Our dispatch department is working on your order, and will let you know when the consignmet is ready. As regards the payment terms, it is acceptable. We will send the documents through our bank to you as soon as the shipment is effected. We sincerely hope this trial order will result in repeat orders in the near future. Yours sincerely, Huang Kai Huang Kai Huang Kai Manager

Tag payment dispatch departmentrepeat orders D/P at 60 days sight

Arm yourself be satisfied with be pleased with purchase v. buy effect v. fulfill, make for your reference make delivery We’re satisfied with the quality of your goods. We note from your letter of September 14 that you require for an early delivery of your order for your reference, there is every indication that the prices show an advancing tendency His bad reputation in international trade will have an adverse effect on this transaction Your goods are of high quality, and we would like to purchase from you.

Translate the following sentences into English. 我们希望货物能在八月份前发运。 我们相信 11 月 15 日前可以交货。 我们相信此次的首次订货会促使将来贸易的进一步发展。 由于我方急需，如你方尽早安排发货我们将不胜感激。 我们高兴地确认从你处购进 50 公吨的花生。 Exercises

Lesson Nine Sending Contract

Specimen 1 Sending Contract Dear Sirs, With reference to the s exchanged between us, we are pleased to confirm having concluded with you a transaction of 30 metric tons of groundnut kernels. Enclosed you will find our Sales Contract No.354 in duplicate of which please countersign and return one copy to us for our file. Please open the relative L/C at an early date, so that we can arrange the shipment as soon as possible. Looking forward to your immediate reply. Yours sincerely Dear Sirs, With reference to the s exchanged between us, we are pleased to confirm having concluded with you a transaction of 30 metric tons of groundnut kernels. Enclosed you will find our Sales Contract No.354 in duplicate of which please countersign and return one copy to us for our file. Please open the relative L/C at an early date, so that we can arrange the shipment as soon as possible. Looking forward to your immediate reply. Yours sincerely

Specimen 2 Dear Sirs, We have duly received your Sales Contract No.354 for 30 metric tons groundnut kernels in duplicate. As requested, we return herewith one copy completed with our counter-signature. We have already established with the Bank of China, London the relative L/C, which we believe will reach you soon. Upon receipt, please arrange shipment and advise us of the name of steamer and date of sailing immediately. Yours faithfully, Dear Sirs, We have duly received your Sales Contract No.354 for 30 metric tons groundnut kernels in duplicate. As requested, we return herewith one copy completed with our counter-signature. We have already established with the Bank of China, London the relative L/C, which we believe will reach you soon. Upon receipt, please arrange shipment and advise us of the name of steamer and date of sailing immediately. Yours faithfully, Counter- signature

Tag Sales Contract Name of steamerrepeat orders counter-signature

Arm yourself exchangefor recordsfor our file in duplicate in two copies, in two orginals transaction n. business, deal conclude v. close, come to, reach, finalize, realize The recent exchange of cables between us has resulted in a conclusion of a transaction of 50 pieces Silk. We will conclude the transaction with you, if you reduce the price to our level. Please send the duplicate of the contract countersigned to us.

Exercises Translate the following expressions into Chinese. counter-signature foreign exchange in duplicate sales Contract shipping advice date of sailing name of steamer advising bank