Pasewark & Pasewark Microsoft Office 2003: Introductory 1 INTRODUCTORY MICROSOFT EXCEL Lesson 3 – Organizing the Worksheet

Excel – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 2 Objectives Copy data to other cells. Move data to other cells. Insert and delete columns and rows. Freeze titles. Split a workbook screen. Use print options when printing a worksheet. Check the spelling of words in a worksheet.

Excel – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 3 Terms Used in This Lesson Filling Freezing Splitting

Excel – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 4 Copy Data to Other Cells There are several ways to copy data in a worksheet: – Copy and paste – Drag-and-drop method – Fill cells

Excel – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 5 Move Data to Other Cells You can move data in two ways. – Cutting and pasting – Drag-and-drop method

Excel – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 6 Insert and Delete Columns and Rows When you want to delete a row or column: Place the highlight in the row or column you want to delete. Choose Delete on the Edit menu.

Excel – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 7 Insert and Delete Columns and Rows (cont.) When the Delete dialog box appears, choose Entire row to delete the row, or choose Entire column to delete the column.

Excel – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 8 Freeze Titles Freezing keeps row or column titles on the screen no matter where you scroll in the worksheet. To freeze titles: – Place the highlight below the row you want to freeze or to the right of the column you want to freeze. – Select Freeze Panes on the Window menu. – All rows above the highlight and columns to the left of the highlight will be frozen.

Excel – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 9 Split a Workbook Screen Splitting is particularly useful when you want to copy data from one area to another in a large worksheet. Splitting divides the screen into two or four parts.

Excel – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 10 Use Print Options The Page Setup command on the File menu allows you to set – page margins – page lengths – page widths – page numbers The Print Preview button will display the page as it is to be printed.

Excel – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 11 Check the Spelling of Words The Excel dictionary tool checks the spelling of words on a worksheet. To spell-check a worksheet: – Select the Spelling command on the Tools menu. – Click the Spelling button on the Formatting toolbar.

Excel – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 12 Summary The data in a worksheet can be moved or copied to another location. Inserting or deleting rows and columns can change the appearance of the worksheet. You can keep the titles on the screen at all times by freezing them.

Excel – Lesson 3 Microsoft Office 2003: Introductory Pasewark & Pasewark 13 Summary (cont.) The Page Setup command controls the page size and the margins that will be printed. Check the spelling of words in a worksheet by using the Spelling command in the Tools menu.