David Palme Director of Technology Portland Public Schools

Agenda Print management defined: The overall function of controlling printing costs via multiple methods. Systems: Inkjets Lasers Copiers In-classroom Centralized Methods of management: Cartridge check out Placement of printers Printing contracts Policies Software

Systems Systems: Inkjets Low upfront cost Costly to own Costly cartridges / High cost per page Costly to repair Lasers (b/w, color) High upfront cost Low cost to own (even lower if you have a maintenance contract) Low operating cost Lower cost per page Copiers Higher upfront cost High use / high repairs Very low operating cost Very low per page cost.

Systems: Placement In-classroom Cost Management Centralized Teachers ability to access print jobs Confidential documents Management of printed jobs (Who took my print job?)

Systems: Management Low Level Cartridge check out Placement of printers Policies Printing contracts Higher Level Software

Software: Print Manager Plus Resides on Print Server Windows - based Easy to install Connects to Active Directory Manage by: User Group Printer Cost: $ per print server Desktop client (WIN/Mac): Reports current printing amount by pages and cost

Software: Print Manager Plus: USERS MANAGEMENT

Software: Print Manager Plus: PRINTER MANAGEMENT

Software: Print Manager Plus: REPORTS

Software: Print Manager Plus: PRINTER MANAGEMENT: COSTS

Software: Print Manager Plus: RESTRICTION SETTINGS (USER & Printer)

Software: Print Manager Plus: WARNING MESSAGES

Software: Print Manager Plus: PRINTER ACCOUNTING

Software: Print Manager Plus: COST MANAGEMENT

Software: PaperCut Info: Focus is: budget restriction-based (printing restrictions based on fund balance) Pros Easy to install Web Based (Win, Novel, Linux, Mac). Access anywhere One cost for entire enterprise: $1, Client is web-based Has budget module in base price (add funds, create discounts) More client features (e.g. send job to multiple printers) Hold / release queue module in base Cons No differentiation between b/w and color cost Less intuitive Limited filtering (all or none: AD users, i.e. can’t choose MS only) Can’t modify policies on multiple printers/groups/users (add to one – copy to others)

Software: Special Issues IEP Printing B/W Printing to Color Lasers Distance of Copier Direct–Attached printer

Questions? Print Manager Plus: PaperCut: David Palme Director of Technology Portland Public Schools