Enriching the Student Experience through Institutional Partnerships Lilly Walker, Denise Hooper, Kim Kelly, Amanda Martin Memorial University

Session goals To outline a strategic process for building partnerships To present examples of creative approaches and programs To demonstrate the outcomes associated with shared responsibilities and unique contributions to the student enterprise.

Who are we? Dean, Student Affairs & Services (Dr. Lilly J. Walker) Dean, Student Affairs & Services (Dr. Lilly J. Walker) Manager of Finance and Administration (Wayne Rose) Manager of Finance and Administration (Wayne Rose) Bookstore (LuAnne Kelly) Bookstore (LuAnne Kelly) Housing, Food & Conference Services (Christine Burke) Housing, Food & Conference Services (Christine Burke) Student Success Programs (Bruce Belbin) Student Success Programs (Bruce Belbin) Career Development & Experiential Learning (Jennifer Browne) Career Development & Experiential Learning (Jennifer Browne) Student Health Service (Dr. Norman Lee) Student Health Service (Dr. Norman Lee) Counselling Centre (Dr. Peter Cornish) Counselling Centre (Dr. Peter Cornish)  Personal Counselling  Career Counselling  Academic Support  Chaplains  Disabled Students  Wellness Programs  Medical  Answers  International Students  Scholarships, Awards & Financial Aid (distribution)  Native Liaison  Transition Programs  Cooperative Education Services Centre  Centre for Career Development  Experiential Learning  Paton College  Burton’s Pond Apts.  Residence Life  Food Services  Liquor Services  Conference Services  Off-Campus Housing

The Partnership Building Process Involving the university community in the development of student focused policies, Informing about events and services through promotion using a unique student services identity, Inviting broad based participation in the ownership of student programs, Integrating common aspirations through shared staff positions.

Involving the university community in the development of student focused policies Dr. Lilly Walker Dean Student Affairs and Services

Policy Development Process Identify & respond to identified institutional issue Consult with various stakeholders Establish committees with broad representation Educate about evolving student needs Evaluate best practices

Policies Accommodation Policy for Students with Disabilities Student Code of Conduct Student Expectations (in development) Alcohol Policy (in development)

Process Outcomes Discover shared objectives and concerns Garner institutional commitment to implementation Promote a change in role of student service staff

Amanda Martin Marketing Coordinator Student Affairs and Services & Marketing and Communication Informing about events and services through promotion using a unique student services identity

Brands

Benefits of Student Affairs Brand Students recognize Student Affairs services Links departments Extends information availability Fosters community spirit

Collaboration Between Brands Memorial Brand and Student Affairs and Services become “Get the Most Out of Memorial” Similar goals

Important Elements in Supporting a Brand Department Buy-in Consistently represented Long-term

Kim Kelly Experiential Learning Coordinator Career Development & Experiential Learning Integrating common aspirations through shared programs

Examples of Collaboration Orientation Relay for Life Student Volunteer Bureau MUNdays Campus & Community

Student Ambassador Program High school visits Duplication Registrar’s Office Recruitment Academic Advising

Memorial Ambassador Program Partners Student Affairs and Services Office of Student Recruitment Marketing and Communications Alumni Affairs and Development

Memorial Ambassador Program Cross training Shared expenses Shared resources and expertise Reduced duplication Access to volunteers for internal and community functions

Events Remembrance Ceremony Affinity Dinners Scholarship Luncheon Orientation High School Visits Convocation MUNdays

Events Parents Night MUN Volunteer Day Business Day CIS – Canadian Interuniversity Sport Campus tours Alumni Tribute Awards President’s Award for Exemplary Service

Student Outcomes Recognition of competencies & skills References Become essential to the university community Expanded network “Getting the most out of Memorial” Letter of recommendation – Dean, SAAS

Don’t just take our word for it Let’s hear from… Josh Quinton & Richard Churchill

Our thought Integrate common aspirations (goals) through shared positions Faculty of Arts Marketing and Communications School of Graduate Studies

Collaborative Positions Graduate Employment Officer – Career Development and Experiential Learning & School of Graduate Studies Marketing Coordinator – Student Affairs and Services & Marketing & Communication Senior Career Development Coordinator - Career Development and Experiential Learning & the Faculty of Arts Study Abroad Coordinator – Career Development and Experiential Learning & the Faculty of Arts NEW – Career Development Coordinator - Career Development and Experiential Learning & the Faculty of Science

Strengths of Collaborative Positions Reduced costs to departments – most positions are cost shared 50/50 Employees who are knowledgeable about multiple faculties, schools and or departments Diversification of the employee’s workload Employees develop an area of expertise Builds awareness of Student Affairs within academic departments and amongst faculty and staff

Challenges of Collaborative Positions Only the employee is fully aware of the assigned workload More meetings required due to dual reporting structure Extra social fund-but on the other hand extra social activities

It’s about employee fit… Employee competency will be key to making a shared position work 2- 3 years of previous relevant work experience may prove beneficial for a shared position

Outcomes Creative and collaborative programming Career Development and Experiential Learning Faculty of Arts Counseling Centre Student Volunteer Bureau Alumni Affairs and Development Marketing and Communications Government of NL Partners

Dr. Reeta Tremblay - Dean, Faculty of Arts Sarah Cahill - Study Abroad Coordinator Career Development and Experiential Learning & the Faculty of Arts Don’t just take our word for it

QUESTIONS