1 Word 2010 Chapter 3 Formatting Characters

2 PART 1

3 Changing Fonts typeface type size typestyle  Why?  change the mood  enhance visual appeal  increase readability  More appealing  Each font consists of three elements:

4 Choosing a Typeface Monospaced Allots same amount of horizontal space for each character Rarely used in professional publications Proportional Allows a varying amount of horizontal space for each character Different typefaces take up different amounts of space A typeface is a set of characters with common design and shape (also called font)

5 Proportional Font Categories Serif Small stroke at the edge of a character Moves the reader’s eye across the page Good for text-intensive documents Sans Serif No stroke sans = French for "without" Good for headlines and advertisements

6 Typeface  EXAMPLES:

7 Special Font Categories Decorative For casual documents Allow writer to be more creative Script Appropriate for formal documents Symbols Special Character not part of the alphabet Example: Wingdings

8 Choosing a Type Size 20 pt 60 pt A higher number = larger character measured vertically in units called points 1 pt = 1/72“ 72 pts. = 1 inch

9 Ways to Change Fonts and Fonts Effects  Use the Font Group on Home Tab  Use the Mini toolbar  Use the Font Dialog Box  Shortcut menu (right click)  Use Keyboard shortcuts Changes in fonts can be made as you type or applied by selecting type after it has been typed

10 Font Group on Home Tab - contains commands for changing the appearance of text. - Font Font Size Grow Font Shrink Font Change Case Clear Formatting Font Color Text Highlight Color Text Effects Superscript Subscript Strikethrough Underline Italic Bold

11 Using Font Group on Home Tab - Changing Font To change the font: 1.Select the desired text. 2.Click the Font button arrow in the Font group at the Home tab. 3.Scroll down the Font drop-down gallery. 4.Click the desired font. Font button arrow

12 To change the type size: 1.Select the desired text. 2.Click the Font Size button arrow in the Font group at the Home tab. 3.Click the desired size at the drop-down gallery. Font Size button arrow Using Font Group on Home Tab - Changing Font Size

13 To change the type size using the Grow Font or Shrink Font buttons: 1.Select the desired text. 2.Click the Grow Font button or the Shrink Font button in the Font group at the Home tab the desired number of times. Grow Font button Shrink Font button Using Font Group on Home Tab – Changing Font Size

14 To apply a typestyle as you type: 1.Click the desired typestyle button(s) in the Font group at the Home tab. 2.Type the desired text. 3.Turn off each typestyle by clicking the button you clicked to turn it on. typestyle buttons Using Font Group on Home Tab – Applying Character Attributes

15 To change the underlining: 1.Select the underlined text. 2.Click the Underline button arrow in the Font group at the Home tab. 3.Click the desired underline option from the drop-down gallery. Underline button arrow Using Font Group on Home Tab – Applying Character Attributes

16 To change the underlining: 1.Select the underlined text. 2.Click the Underline button arrow in the Font group at the Home tab. 3.Point to the Underline Color option. 4.Click the desired color. Underline Color option Using Font Group on Home Tab – Applying Character Attributes

17 Change Fonts…continued To change the font color: 1.Select the desired text. 2.Click the Font Color button arrow in the Font group at the Home tab. 3.Click the desired color at the drop-down gallery. Font Color button arrow

18 To strike through text: 1.Select the desired text. 2.Click the Strikethrough button in the Font group at the Home tab. Strikethrough button Using Font Group on Home Tab – Font Effects

19 To create text that is lowered slightly below the text line: 1.Select the desired text. 2.Click the Subscript button in the Font group at the Home tab. Subscript button Using Font Group on Home Tab – Font Effects

20 To create text that is raised slightly above the text line: 1.Select the desired text. 2.Click the Superscript button in the Font group at the Home tab. Superscript button Using Font Group on Home Tab – Font Effects

21 Font Effects - EFFECTDESCRIPTION AND EXAMPLE StrikethroughApplies a horizontal line Double StrikethroughApplies a double horizontal line SuperscriptRaises text above other characters on the same line SubscriptPlaces text below other characters on the same line ShadowApplies a shadow OutlineDisplays the inner and outer border of text EmbossMakes text appear raised off the page EngraveMakes text appear imprinted on the page Small CapsMakes lowercase text Small Caps All CapsMAKES ALL TEXT UPPERCASE HiddenHidden text does not print and appears on screen only

22 Text Effects Text Effects:  New to the Font command group is Text Effects. Text Effects add a distinctive appearance to selected text, such as outline, shadow, glow, and reflection.  To add Text Effects to selected text, click the drop- down arrow on the Text Effects button, then select from the available options on the menu.  To remove effects, select the affected text, then click the Clear Formatting button on the Font group.

23 Using Font Group on Home Tab To apply a text effect: 1.Select the desired text. 2.Click the Text Effects button in the Font group at the Home tab. 3.Click the desired option at the drop-down gallery. Text Effects button

24 To clear the formatting of text: 1.Select the desired text. 2.Click the Clear Formatting button in the Font group at the Home tab. Clear Formatting button Using Font Group on Home Tab - Clear Formatting Remove all formatting by selecting the text and then pressing Ctrl + spacebar.

25 Change Fonts – Using the Mini Toolbar To format with the Mini toolbar: 1.Select the desired text. 2.Click the desired button on the Mini toolbar. Mini toolbar

26 The Mini Toolbar Bold Italics Displayed when text is selected for quick access Font Font Size Grow/Shrink Font Highlighter Color Underline Font color Indent/ Unindent Format Painter Alignment

27 Change Fonts – Using the Font Dialog Box To use options at the Font dialog box: 1.Select the desired text. 2.Click the Font group dialog box launcher in the Home tab. 3.Choose the desired options at the Font dialog box. 4.Click OK. Font group dialog box launcher

28 Change Fonts - Using the Font Dialog Box Font Tab select a typeface select a typestyle use scroll bar select a type size or key in a measurement changes appear in Preview window Opens text effects

29 Changing Fonts Using Keyboard Shortcuts

30 Changing Fonts Using Keyboard Shortcuts

31 PART 2

32 To change the case of text:  When you need to change the case (capitalization) of text, Word provides several options and an easy way to choose the one you want. The Change Case menu in the Font group has five options for changing the capitalization of text: Using Font Group on Home Tab – Change Case

33  Sentence case: Capitalizes the first word in each sentence  lowercase: Changes all characters to lowercase  UPPERCASE: Changes all characters to capital letters  Capitalize Each Word: Capitalizes the first character of each word  tOGGLE cASE: Changes each character to its opposite case Using Font Group on Home Tab – Change Case

34 To change the case of text: 1.Select the desired text. 2.Click the Change Case button in the Font group at the Home tab. 3.Click the desired option at the drop-down list. Change Case button Using Font Group on Home Tab – Change Case *Keyboard Shortcut Shift+F3 to toggle through the case options

35 Using Font Group on Home Tab – Highlight Text  The Highlighting tool in the Font group enables you to apply a highlighting color across text to stress the importance of that text and draw attention to it quickly.  To remove highlighting, select the highlighted text and choose No Color from the Text Highlight Color menu

36 To highlight text: 1.Click the Text Highlight Color button arrow in the Font group at the Home tab. 2.Click the desired color at the drop-down palette. 3.Pointer changes to apen 4.Select the desired text. Text Highlight Color button arrow Using Font Group on Home Tab – Highlight Text

37 Format with Format Painter Clipboard Group on Home Tab  To format your text so that it has the look and feel you want, you may need to copy existing formatting.  The Format Painter helps you copy formats to use in other areas of the document without having to repeat the same steps.  The Format Painter command is located in the Clipboard group on the Home tab.  It is used to copy attributes and other formatting from one block of text and apply them to other selected text within the document.

38 Format with Format Painter – Clipboard Group on Home Tab To format with the Format Painter: 1.Format the text. 2.Double-click the Format Painter button. 3.Select the text you would like to copy the format to. 4.Pointer changes to a paintbrush 5.Click the Format Painter button to turn it off. Format Painter button

39 PART 3

40 Apply Styles from a Quick Styles Set  Word provides predefined Quick Styles for formatting documents instantly with a number of characters and paragraphs attributes.  Modifications can be made to existing styles, or new styles can be created and placed in the Quick Styles list, current document, or template.  The Styles window lists the same Quick Styles displayed in the Styles Gallery.  When you point to a style in the list, a ScreenTip displays the style’s properties.

41 Apply Styles from a Quick Styles Set  Paragraph Styles – formats that are applied instantly to all text in a paragraph  Represented by paragraph marks  Character styles – applies to individual characters or selected words –  represented with a lowercase letter beside them  Styles that can be used as both  Represented with both symbols

42 Apply Styles from a Quick Styles Set To apply a style: 1.Position the insertion point in the desired paragraph of text. 2.Click the More button in the Styles group in the Home tab. 3.Click the desired style. Styles group

43 Apply Styles from a Quick Styles Set…continued To apply the No Spacing style: 1.Position the insertion point in the desired paragraph of text. 2.Click the No Spacing style in the Styles group in the Home tab. No Spacing style

44 Apply Styles from a Quick Styles Set…continued To change the Quick Styles set: 1.Click the Change Styles button in the Styles group in the Home tab. 2.Point to Style Set. 3.Click the desired set. Change Styles button

45 Modifying Styles from a Quick Styles Set  The Modify Styles dialog box has options for where to place the new modified style. The modified style can be placed on the Quick Style list so you can access it quickly.  Selecting the option to save the style only in this document will affect only the current document.

46 Changing Fonts Using Keyboard Shortcuts

47 Reveal Formatting…continued To compare formatting: 1.Press Shift + F1 to display the Reveal Formatting task pane. 2.Click or select text. 3.Click the Compare to another selection check box. 4.Click or select text. Compare to another selection check box

48 Reveal Formatting Reveal Formatting task pane

49 1)This is a small line at the end of a character stroke. a.strike b.silo c.serif d.stet 1)This is a small line at the end of a character stroke. a.strike b.silo c.serif d.stet 3)Use this button to create text that is lowered slightly below the line. a.Superscript b.Subscript c.Grow Font d.Shrink Font 3)Use this button to create text that is lowered slightly below the line. a.Superscript b.Subscript c.Grow Font d.Shrink Font 2)You can change the case of selected text with this keyboard shortcut. a.Shift + F1 b.Shift + F3 c.Ctrl + F1 d.Ctrl + F3 2)You can change the case of selected text with this keyboard shortcut. a.Shift + F1 b.Shift + F3 c.Ctrl + F1 d.Ctrl + F3 4)Click this style to remove the default formatting as well as any character formatting. a.No Formatting b.No Spacing c.Remove Formatting d.Remove Spacing 4)Click this style to remove the default formatting as well as any character formatting. a.No Formatting b.No Spacing c.Remove Formatting d.Remove Spacing Next Question Next Slide Answer

50 1)Use this button to copy existing formatting to other selected text: a.highlight b.Reveal formatting c.Format painter d.Formatting 1)Use this button to copy existing formatting to other selected text: a.highlight b.Reveal formatting c.Format painter d.Formatting 3)Use this button to change each letter to its opposite case. a.Sentence case b.toggle c.Small case d.Shrink Font 3)Use this button to change each letter to its opposite case. a.Sentence case b.toggle c.Small case d.Shrink Font 2)Use this keystroke to open the reveal formatting pane. a.Shift + F3 b.Shift + F1 c.Ctrl + F1 d.Ctrl + F3 2)Use this keystroke to open the reveal formatting pane. a.Shift + F3 b.Shift + F1 c.Ctrl + F1 d.Ctrl + F3 4)Click this button add a distinctive appearance to selected text. a.Text effects b.Typestyle c.Type face d.Toggle button 4)Click this button add a distinctive appearance to selected text. a.Text effects b.Typestyle c.Type face d.Toggle button Next Question Next Slide Answer

51 1)What are sets of styles that use common fonts and formats called? a.Themes b.Style sets c.Quick Style d.Quick Formats 1)What are sets of styles that use common fonts and formats called? a.Themes b.Style sets c.Quick Style d.Quick Formats 3)The mouse pointed changes to a ___ when highlighting. a.Right pointing arrow b.pen c.Paint brush d.Left pointing arrow 3)The mouse pointed changes to a ___ when highlighting. a.Right pointing arrow b.pen c.Paint brush d.Left pointing arrow 2)Sans serif typeface is a good choice for a.Document text b.Document headings c.Document content d.Printed documents 2)Sans serif typeface is a good choice for a.Document text b.Document headings c.Document content d.Printed documents 4)The keyboard shortcut to Change Case is a.Shift+F3 b.Shift+F1 c.Ctrl+Spacebar d.No keyboard shortcut 4)The keyboard shortcut to Change Case is a.Shift+F3 b.Shift+F1 c.Ctrl+Spacebar d.No keyboard shortcut Next Question Next Slide Answer