MODULE TWO Sites Types and Eligibility School and Community Nutrition 2013

Summer Feeding Sites A site is a geographic location in which meals will be served. It is not specific to the children who may be served at the site, nor is it specific to the sponsoring organization who will run a site. SITE EXAMPLES: School BuildingsLibraries ParksChurches BusinessesOpen Lots

Site Eligibility/Types Sponsors operate feeding sites where meals are served and children eat in a supervised setting. 1. Open Sites 2. Restricted Open Sites 3. Camps 4. Closed Enrolled Sites

SFSP Site Definitions and Eligibility Documentation OPEN - In area with 50% or more of children are eligible F or R -Reimbursed for all attending children RESTRICTED OPEN - Community: first-come first- served -Attendance limited for security, safety, or control d.t. staff limitations, etc. -Reimbursed for all attending children Eligibility Documentation CAMPS -Residential Sites must offer regular schedule food svc as part of program -Non-reside. Day camps must offer continuous scheduled cultural or rec. program btwn meal svc. -Reimbursed only for children income eligible (for F or R meals) Eligibility Documentation CLOSED ENROLLED - Serves only children in specific program or activity serving only identified group -Site not open to community -Reimbursed for all children in attendance when ½ or more are eligible for F or R School Data Census Block Group Data Income Eligibility Applications Income Eligibility Applications-50% or > are eligible for F or R Obtain eligibility info. From Schools where children re- ceive school lunch or bkft Area elig. Or Census Data

1. Open Sites (7 CFR definitions, Attachment 1) Located in a needy area and all meals made available to a first come, first serve basis. Sponsors must take necessary steps to ensure that the meal service is available to all children who come to the site for a meal. Information concerning the meal service must be publicized in the community served.

Open Sites Continued…. Open sites must be accessible throughout the entire meal service. If doors must be locked due to security reasons, then the doors should be staffed during mealtimes to admit children to the meal service or directions must be provided on how to gain access. There must be adequate signage to communicate to the public where to enter the building and where to go once inside the building to receive program meals.

2.Restricted Open Site (7 CFR Definitions, Attachment 1) Open site that is initially open to the broad community but then must restrict access to the site to limit the attendance for reasons of space, security, safety or control. Must make known to the public the site is available as first come, first serve but then will be limited for one of the applicable reason(s) above.

3.Camps (7 CFR definitions, Attachment 1) Include both residential and non residential camps. Residential – participants are enrolled in a 24 hour supervised care, organized program. Non Residential – participants are enrolled in daytime only supervised, organized program. *Must collect and maintain individual income eligibility forms and only claim meals for children who meet free/reduced eligibility.

4.Closed Enrolled Sites (7 CFR definitions, Attachment 1) Identified group of needy children who live in a “pocket of poverty”. Identified low-income children are transported to a congregate meal site located in an area with less than 50% eligible children. A program provides recreational, cultural, religious, or other types of organized activities for a specific group of children.

Closed Enrolled Sites, cont. Open only to enrolled children or to an identified group of children, as opposed to being open to the community at large. Establishes eligibility through individual income eligibility forms or through establishing that the area in which the program is located is identified as having 50% or more children who are eligible for free or reduced price school meals.

Camp Distinction Day Camps are distinct from closed enrolled sites when the participants are enrolled in weekly or monthly sessions and further registration is required to continue to participate after the end of the current session.

Summer Schools School programs that provide academic credit to students are not eligible to participate as a site in the SFSP unless the site is operating as an open feeding site. Students in the summer school program should go to the open area feeding site for meals where all children are served. Schools that do not have an open feeding site and operate a program that provides academic credit can claim meals under NSLP.

For-Profit Sites In order to approve a site that has not been identified as non-profit:  Operate under the sponsorship of an eligible institution;  Operate as an open or restricted open site;  Located in an area in which at least 50% of the children are from households that are eligible for free or reduced priced school meals;  Serve all meals at no charge

Documenting Site Eligibility School Data, Census Data and other documentation that demonstrates a “pocket of poverty” may be used to qualify a site as: open restricted open area eligible closed enrolled.

School Data To use school data to qualify a site, the closest school should be identified. Mapquest or other online map can identify all schools in proximity to the address of the site. Once the closest school is identified, look up the free and reduced October data on SCN’s website. ALL SPONSORS MUST USE THE PUBLISHED OCTOBER DATA ON SCN’S WEBSITE TO QUALIFY A SITE WITH SCHOOL DATA!

School Data Continued If the closest school is an elementary school, then it must be 50% or more free and reduced. If the closest school is a Middle or High School, then the school or a school that feeds into it must be 50% or more free and reduced.

Census Data If the site is unable to qualify using school data, another method is to use census data. Census data can be found by going to the SFSP FRAC map. Summer Food Mapper Users type in the address of the site and the map will identify if the site is located in a census block that qualifies.

From Policy CACFP SFSP Eligibility Based on Census Data-2013 Data Release Attachment:

Income Eligibility Forms Income Eligibility Forms must be used to qualify:  residential camps  non residential camps  non-area eligible closed enrolled sites.

Special Site Types Migrant Sites Upward Bound Continuous School Calendar NYSP Mobile Feeding Sites Current participate with CACFP

Migrant Sites Migrant Sites (7 CFR 225.6(c)(2)(i)(D))  Documentation from a migrant organization that certifies that the site serves a majority of children of migrant workers.  Operates like an open or restricted open site and are reimbursed for meals served to all attending children.  Established annually.

Upward Bound Use documentation of income-eligible Upward Bound participants, provided and certified by an Upward Bound grantee, to document the eligibility of closed enrolled sites. Upward Bound programs operating as camps must use income information from the UB application to see which students qualify for free and reduced meals and claim only those students who qualify.

Mobile Feeding Sites A mobile feeding site is when a vehicle itself is the feeding site instead of a specific geographical location.  Children are fed at pre-determined area eligible “stops”.  By the vehicle becoming the “site” several children who may not be otherwise accessible can be reached.

Child and Adult Care Food Program Institutions that are enrolled in the CACFP program may participate as a sponsor or a site in summer feeding IF:  There is a sufficient change in activities or enrollment. AND,  A separate food service program is established for children who are not enrolled in the CACFP. AND,  There is a clear evidence that shows that the same children are not served by both programs. Separate records must be kept.  Institutions may not switch back and forth between CACFP and SFSP

Evaluating and Selecting SFSP Sites 3 Important Decisions for Sponsors: How many sites? How many children at each site? Select sites and examine the circumstances if you plan to serve more than 1 site in a neighborhood Site Ideas: Parks and recreation summer rec programs Youth organizations Partner with food bank/pantry Minority referral services Local church and faith based organizations Housing Authorities

Evaluating and Selecting SFSP Sites 3 Important Decisions for Sponsors: How many sites? How many children at each site? Select sites and examine the circumstances if you plan to serve more than 1 site in a neighborhood

Other considerations What will be done in the event of extreme weather? Food preparation, delivery and holding capabilities? Serving capacity- max number, physical capacity and number of children living in the area? Site activities-educational, enrichment and recreational activities will attract children!

Outreach All sponsors should conduct outreach in their communities to find where a summer feeding site may be needed. It is no longer the norm that children are able to walk to a school site. Sponsors should utilize mobile feeding routes, partner with other community organizations and contact local housing authorities to reach the children where they are. SFA’s in districts with a greater than 50% free and reduced population should strive to determine where feeding sites could be located throughout their communities to reach their needy children who may not have access to meals when school is out.

Outreach Toolkit USDA provides a toolkit to sponsors to help them in their outreach efforts. The toolkit includes: Outreach materials and templates Outreach checklists Information for planning outreach to media Creating partnerships Crafting messages

Name that site It is extremely important that the name of a feeding site is the name of the school, building or other official name of the location and that the addresses in the site application is correct. All summer feeding sites are going to be provided to a national hotline in which individuals may call to find feeding sites close to them. All sites must have a correct site name before the site can be approved in the application. Double check all addresses to ensure they are listed correctly!

Media Release: Informing the Community! All sites must be included in a media release. Sponsors must utilize the prototype forms in the admin guide to ensure that all required language is utilized. Sponsors must ensure that the availability of program meals is disseminated in a manner in which the intended recipients are likely to receive.

Planning Checklist The administrative Guidance provides an planning checklist to assist sponsors in guiding and managing SFSP!

Questions?