MSIS-2014, Dublin, April IRIA: Statistics Production Model of the National Statistical Institute of Spain (INE). José Manuel Bercebal José Luis Maldonado I Integración I Integration R de la Recogida I Information I de la Información C Collection A y su Administración M and its Management

MSIS-2014, Dublin, April AGENDA 1.IRIA: Main features and sub-systems 2.Create, run and manage a multichannel survey. 3.Advantages of IRIA. More information e.50/2014/Topic_4_Spain.pdf

MSIS-2014, Dublin, April INTRODUCTION: INE’s STRATEGY 1.Building integrated system. 2.Managing by standardized tools. 3.Using corporate DataBases. 4.Allow to reuse tasks, processes and information

MSIS-2014, Dublin, April WHAT’S IRIA? IRIA is a modular and configurable system that allows the end-user (without computer skills), to design, build, debug, run and manage all kind of surveys and reuse all modules or information with minimal participation of IT Department and generating a corporate database of raw data allowing natural integration from different types of information

MSIS-2014, Dublin, April IRIA is made by a pool of configurable modules. If some modules are selected/configured in a certain way, we will build a specific data collection application. These same modules differently configured will build a different data collection application. App Collec-1 App Collect-n MODULAR & CONFIGURABLE

MSIS-2014, Dublin, April END-USER IRIA is a tool for the end-user, therefore IRIA has been developed using the following guidelines: It must be a simple and user-friendly interface. It must have on-line help. It must allow us to do enough tests in order to be sure that the survey is free of errors.

MSIS-2014, Dublin, April ALL KIND OF SURVEYS Social and economic. Structural and short-term CAPI (Computer-assisted personal interviewing) CAWI (Computer-assisted web interviewing) CATI (Computer-assisted telephone interviewing) PAPI ( Paper and Pencil Interview ) ALL COLLECTING CHANNELS

MSIS-2014, Dublin, April REUSE Reuse is a key feature of the IRIA system. It covers the reuse of both Components: Copying from a survey all kind of items including the whole questionnaire, getting libraries etc. Information. IRIA is a unique system for all surveys so it may use data from earlier periods of the same survey or data from other surveys or, indeed, data residing in other information repositories. This can be accessed by database query, web services, or uploading additional information to the IRIA system. Reuse is essential for significant reductions of time to start gathering information.

MSIS-2014, Dublin, April MINIMAL PARTICIPATION OF IT DEPARTAMENT Specify NeedsDesignBuildCollectAvg(Tot)Avg(D,B) Not IRIA User IT IRIA User IT

MSIS-2014, Dublin, April Specify needs DesignBuildCollect Process (Edit) Others IRIA-GSBMP Phase 1 Phase 2 Phase 3 Phase 4 Phase 5 Level 0 : iriaMANAGER iriaDESIGNER iriaDATACOLLECTION iriaENGINE S. SUB-SYSTEMS

MSIS-2014, Dublin, April CREATING AND RUN MULTICHANNEL SURVEYS 1.Create the survey itself and define its properties 2.Create the multichannel questionnaire. 3.Run the survey. 4.Manage the survey 5.Debug the survey.

MSIS-2014, Dublin, April iriaMANAGER: Create, define properties and manage the survey Through iriaManager the user can manage all elements of the survey Security, management roles and users Survey managementProperties of each collection channel. Load information. Creation/maintenance of workflows, libraries SQL, WebServices and functions. CREATE SURVEY

MSIS-2014, Dublin, April iriaDESIGNER allows questionnaires to be designed, built and tested with a user-friendly interface. For practical purposes iriaDESIGNER distinguishes: 1. Structure of the questionnaire 2. Global items. Can be applied to whole or part of the questionnaire. iriaDESIGNER: Design, Build, Test CREATE QUESTIONNAIRE

MSIS-2014, Dublin, April Question naire Forms Blocks Screens Questions Global elements Languages used in the interview. Functions, which can be obtained from the library or created from scratch. Templates to improve or adjust the appearance of screens and interview questions. Style guides. Use of general messages. Other items, such as database connection, the definition of the toolbar, link to Help, etc SimpleMultiple Quantity Grid iriaDESIGNER: Design, Build, Test

MSIS-2014, Dublin, April 1.Reusing any existing component from IRIA (questions, screens, flows, styles, templates, libraries, etc). 2.Creating any not previously existing component. 3.The questions can be obtained from the corporate metadata system. iriaDESIGNER- How? Add global elements Add questions Add flows Add validations Add templates, styles Test CREATE QUESTIONNAIRE

MSIS-2014, Dublin, April AFTER Design, Build and Test Add global elements Add questions Add flows Add validations Add templates, style Test OK iriaMANAGERiriaDESIGNER Design, Build, Test 3/4 G Run and Manage

MSIS-2014, Dublin, April Specific sub-system to collect, synchronize (information and apps) solve information collisions iriaENGINE iriaJNLP iriaPORTAL iriaCAPI, iriaWS, iriaCAPISYNCHRONIZATION iriaCATI, iriaCTI iriaSCAN RUN THE MULTICHANNEL SURVEY

MSIS-2014, Dublin, April Central DB/APPs CAWICATICAPIPAPI DEBUG DEBUGGING TOOL Debugging questionnaires not valid for processing DEBUG The user can establish: 1.Set of validations on survey collection 2.Different set of validations to consider that a questionnaire is valid. A questionnaire can be valid in the collection stage and not valid for processing, implying a debug thereof.

MSIS-2014, Dublin, April MANAGE MULTICHANNEL SURVEY CHAOSIRIACONTROL iriaDATACOLLECTION Data collection by multichannel systems would be chaos if you can't manage properly. The sub-subsystem of IRIA to monitor and manage the status of the collection is iriaDATACOLLECTON

MSIS-2014, Dublin, April This is responsible to perform and control all of the activities conducted during the data collection phase. iriaDATACOLLECTION KNOWLEDGE OF THE SITUATION OF SURVEY COLLECTING

MSIS-2014, Dublin, April iriaDATACOLLECTION KNOWLEDGE OF THE STATUS FOR EACH QUESTIONNAIRE Accessing to the real situation of each questionnaire. DISTRIBUTION AND CONTROL TASKS Depending on the user’s permissions, may can have control over collection units, surveys and collecting channels for assigning or reassigning all kind tasks.

MSIS-2014, Dublin, April iriaDATACOLLECTION DISTRIBUTION AND CONTROL TASKS: consulting, updating and prioritizing tasks interviewer’s Agenda

MSIS-2014, Dublin, April iriaDATACOLLECTION OTHER UTILITIES Communications with informants: For designing and editing mailing templates, label generation, letters and s. Geo-location collection units

MSIS-2014, Dublin, April GEO-LOCATION COLLECTION UNITS iriaDATACOLLECTION-CAPI

MSIS-2014, Dublin, April TRACKING PORTABLE DEVICES iriaMANAGER-CAPI

MSIS-2014, Dublin, April ADVANTAGES Control in real time over all elements of the survey. To have a single IT tool for the design, building and run of all surveys and all collection channels allows to NSI: Distribute tasks among INE’s units according to the knowledge of the users. Reusing the defining elements from other surveys. Reuse of the formulation of questions and their associated lists from a library (metadata)

MSIS-2014, Dublin, April ADVANTAGES To have a single storage system for all survey information allows, Reusing information of some other surveys and from other administrative sources. Time reduction for questionnaire development: from 8 to 2-3 months and less outsourcing dependence.

MSIS-2014, Dublin, April ADVANTAGES With IRIA most of the surveys may be carried out sequentially CAWI  PAPI / CATI  CAPI implying a reduction in the costs of data collection. For the Survey on the Structure of Agricultural Operations (2013) its saving has been over 50% compared with the costs of previous survey (2007). 2007: Total costs: € (interviewers plus data recording) 2013: Budget: € (all channels).

MSIS-2014, Dublin, April ADVANTAGES Costs reductions: 1 mill €/year saving in structural surveys. Releasing IT resources: For 31 economic surveys and 4 household surveys which are currently in production, the IT Department took part only in 2 of them. IRIA is helping to ease the lack of personnel in the IT Department

MSIS-2014, Dublin, April

MSIS-2014, Dublin, April IRIA: Statistics Production Model of the National Statistical Institute of Spain (INE). José Manuel Bercebal José Luis Maldonado I Integración I Integration R de la Recogida I Information I de la Información C Collection A y su Administración M and its Management