1 NECAP Test Administration Workshop Grades 3–8 & 11 Dates: September 9, 10, 11, 2009 New Hampshire Department of Education and Measured Progress

Table of Contents Part One 3-4 Responses to Frequently Asked Questions During Workshops 5-6 Contact Information 7List of handouts 8Purpose of Workshop 9NH’s Testing Schedule 10Fall NECAP Important Dates 11New to NECAP This Year 12Student Participation in NECAP 13NH-Alternate Assessment: Who Takes What and When 14State-Approved Special Considerations 15Accommodations 16Test Design Overwiew 17-20Math Test Design 21-24Reading Test Design 25-27Writing Test Design 28-29Preparing Students for NECAP 30-31Use of Optional Report Fields 32School Test Coordinator Responsibilities 33-34Test Security 35Breaches in Test Security Part Two 37Checklist for Principals and Test Coordinators 38-45Accommodations and Modifications 46-50Scheduling Test Sessions 51Test Materials 52-58Student Labels 59-61Preparing Student Test and Answer Booklets 62Prior to Test Administration 63Preparing Test Administrators 64During Testing-Distributing Materials and Monitoring Test Administration 65-67Students Who Move During Testing 68After Testing – Preparing Test Material for Return 69-71Verifying Student Information on Student Answer Booklets 72Principal’s Certification of Proper Test Administration 73Principal/Test Coordinator Questionnaire 74Preparing Test Materials for Return to MP 75Shipping Test Material Back to MP 76NECAP Resource Materials Available on the NHDoE Website 77NECAP, GLE, & GSE Support Please refer to page numbers while within the Power Point application – I could not get page numbers to print over the presentation template.

3 Responses to Frequently Asked Questions during workshops Students in grade 3 and 4 may write in their test booklet Students may ask for single words to be read aloud in mathematics and writing (O) Other accommodations MUST be approved by Gaye Fedorchak The Fall 2009 form to request this status is available on the NHDoE website. Non-approved (O) Other accommodations will be treated in the same way as (M) modifications and will result in minimum scores being assigned. State-approved special considerations include medical exemptions and a death in the family. The Fall 2009 form to request this status is available on the NHDoE website. Contact Tim Kurtz should you have questions. In general, if a student did not complete an alternate assessment last year, then the student must participate in NECAP this October. Call Tim for possible exceptions to this rule Exchange students must participate (enrollment status11). If they do not, the AYP participation rate will be negatively impacted. Grade level is determine solely by the Beginning of Year (BOY) enrollment file. Do not share test materials or labels between schools. Graph paper may be used in Sessions II and III of the mathematics test.

4 Responses to Frequently Asked Questions during workshops – page 2 The new accommodation P3 (read the test to the student for math and writing) requires the test to read in English. The new NECAP Accommodation Guides includes an appendix that provides guidance on linguistic supports that have been shown to be helpful to ELL students. State Approved Special Considerations now includes 6 categories: medical, emotional, death in the family, incoming students who miss the NH-Alt test window, students who participate in another state’s state assessment system, and NH-Alt students taking the ACCESS for ELLs ® test. The new NECAP Accommodations Guide has a section on Allowable Supports that are not Accommodations. This section helps to identify the types of teacher/student interactions allowed during testing.

5 NH DOE Staff Contacts for NECAP Information Tim Kurtz Office of Curriculum and Assessment Phone: (603) Gaye Fedorchak Alternate Assessment & Accommodations Supervisor Phone: (603) Susan Morgan Access for ELLs ® Specialist Phone: (603) Jiffi Rainie Contact for NHSWADL NH Statewide Assessment Distribution List Phone: (603) Position open at this time. English/Language Arts Supervisor Phone: (603) Position open at this time. Mathematics Supervisor Phone: (603) Jan McLaughlin Science Coordinator Phone: (603) Deb Fleurant Bias and Sensitivity and Title I Phone: (603) Note: Please send current list of contacts for your school(s)

6 Measured Progress Service Center Harold Stephens: NECAP Program Director Phone – ext – Amanda Smith: NECAP Program Manager Phone – ext – Carole Soule: NECAP Program Manager Phone – ext – Elliot Dunn: NECAP Program Manager Phone – ext – Sarah Halaby-Weston: NECAP Program Manager Phone – ext – Mellicent Friddell: NECAP Program Assistant Phone – ext – Tina Haley: NECAP Program Assistant Phone – ext – Kellie Beaulieu: NECAP Program Assistant Phone – ext –

Workshop Handouts  Participation Guidelines for HS  Participation Guidelines for E/M Schools  Allowable NECAP Supports  Accommodations Crosswalk  Stop Sign Policy  State Approved Special Considerations (SASC)  O-Other Accommodation Form  Test Coordinator Manual 7

8 The purpose of this workshop is to ensure that… Students and staff are prepared for a positive and productive assessment experience. Standardized testing procedures are consistent across all schools. Accommodations are provided appropriately for students who need them. Secure test materials remain secure at all times. Test materials are returned according to specifications to expedite the return of test results. Test Coordinators and Test Administrators are prepared to carry out all of their responsibilities. Please Note: The workshop is designed for new test coordinators and new building administrators.

9 New Hampshire’s Testing Schedule September09-10 NH-Alt Assessment participation decisions made by IEP teams (connected to May 2010 NECAP Science test and October 2010 NECAP test) September 22:08-09 NH-Alt reports and May 2009 NECAP Science reports available for schools and districts (connected to May 2009 NECAP Science test and October 2009 NECAP test) September 25:Scored NH-Alt portfolios that were assembled in are returned to schools October 1–22:NECAP Reading, Writing, and Mathematics Testing in grades 3-8 & 11 (NECAP test materials picked up on October 23) Mid Jan. – late Feb:ACCESS Testing for ELL Students K-12 January 25 (tentative) :Release of October 2009 NECAP results for grades 3-8 & 11 April 16:Last day to enter evidence into NH-Alt portfolio (NH-Alt portfolios picked up on May 7) May 10–27:NECAP Science testing in grades 4, 8, & 11 (test materials picked up on May 28)

10 Fall NECAP Important Dates: September 21:All Test materials and Student ID Labels delivered to schools by this date October 2:Last day to request Other Accommodations (O) October 2 (noon):Last day to order additional labels Contact: October 1–22:Test administration window October 22: Last day to request Medical Exemptions (State Special Consideration) October 23: UPS pick-up of test materials at schools for return to Measured Progress (materials need to be ready at 8 AM) Note: October 12 is Columbus Day Contact Tim by this date!

11 New to NECAP This Year Maine joins NECAP Revised NECAP Table of Standard Accommodations Writing Pilot in Grades 5 & 8 Online Test Administrator Questionnaire – Appendix D in the Test Administrator Manual Returning hazardous materials policy Test Coordinator and Test Administrator Training CD’s shipped to schools. Optional School Test Materials Tracking Form – Appendix G in the Principal/Test Coordinator Manual Optional Student Enrollment Update Record – Appendix H in the Principal/Test Coordinator Manual If you want a NH-Alt student to try out the test, please contact Tim Kurtz. Parent letters will be issued, but results will not be rolled into school, district, or state reports. Improved Reporting Tool will be unveiled in January, 2010 Student responses to the grade 11 common writing prompt will be returned to schools with test results.

12 Who should be tested (page 3)  All students enrolled in the school (grades 3, 4, 5, 6, 7, 8, or 11)* as of October 1,  Exceptions are students who… Completed a May 2009 NH-Alt portfolio representing learning and progress during the 2008–2009 school year. NECAP answer booklets should not to be returned for these students. Are English Language Learners new to the U.S. after October 1, 2008 who take the ACCESS test of English language proficiency. They do not have to take the Reading and Writing tests. They must take the Mathematics test (and the spring Science test as well). Qualify for state-approved special considerations. Before Testing Student Participation in October NECAP *Important: See official participation guidelines for details! Grade 11 is tricky!

13 NH-Alternate Assessment: Who Takes What and When? NH-Alt during for Alternately-Assessed Students in Grade: What content areas are assessed? ReadingMathWritingScience 2  -- 3  -- 4  5  -- 6  7   10   Where can I get more info on NH-Alt? Go online to: Then choose “NH-Alternate Assessment”.

14 State-Approved Special Considerations (SASC): Students can be excused from assessment for certain emergency conditions, which may include:  A serious and fully incapacitating medical emergency or condition that extends across the entire test window (Students with broken arms can usually participate with accommodations.)  A serious and fully incapacitating emotional trauma of a nature that extends across the entire test window.  A recent death in the family Conditions that do not qualify:  Chronic medical fragility, or  Acute illness or injury that does not extend across the remainder of the test window. Missed test sessions can be made up. Rule of Thumb: If the student can receive instruction, the student can participate in state assessment. SASC Forms and Procedural Information are available online. (Go to then choose “NECAP”, then “Fall 2009 Materials and Information”.) Contact Tim Kurtz with questions.

15 How students will participate using accommodations  All students are eligible for accommodations.  Refer to the NECAP document: “NECAP Accommodations Guide (REVISED 2009)  You will need to plan for: Accommodation Team decision-making time Training staff to administer accommodation Scheduling students, staffing, and rooms Before Testing Accommodations

16 NECAP Test Design Overview: Tests are made up of three categories of items:  Common items – items that are the same on all forms of the test as a grade level. The test items are used to generate student scores that are aggregated at the school, district, and state level.  Equating items – items that are the same one year to the next. These items are spread out across the various forms, and are used to equate test results across years so that we can report results on the original scale. In some sense, these are the most important items on the test. Besides equating, the results of these items are used to produce the sub-score analysis presented in the public school, district, and state reports.  Field test items – items that are new. These items are spread across the various forms and being tested to see if they work “properly”. The results are not used in any students, school, district, or state reporting. Note: Only the writing tests at grades 5 and 8 differ from this design. At this time, these tests are made up of common items only.

17 Distribution of Emphasis for Mathematics Mathematics Content Strands 2(3) * 3(4)4(5)5(6)6(7)7(8)10(11) Number and Operations 55% Geometry and Measurement 15% Functions and Algebra 15% Data, Statistics, & Probability 15%15 Total 100%100 * 2(3) indicates end-of-grade 2 GLEs are tested at the beginning of grade 3

18 Session I No Calculator or tools Mathematics Grades 3 & 4 Test Design Three 45-minute sessions (Schedule 90 minutes each)* 12 multiple choice (one point each) 5 Short Answer (one point each) 6 Short Answer (two points each) 16 multiple choice (one point each) 4 Short Answer (one point each) 4 Short Answer (two points each) Session II Calculator and tool active Session III Calculator and tool active 4 Short Answer (one point each) 3 Short Answer (two points each) 16 multiple choice (one point each) * All students are allowed an additional 45 minutes without an accommodation. Additionally, extended time accommodations are available for all students and must be made prior to testing.

19 Session I No Calculator or tools 13 multiple choice (one point each) 3 Short Answer (one point each) 3 Short Answer (two points each) 14 multiple choice (one point each) 3 Short Answer (one point each) 3 Short Answer (two points each) Session II Calculator and tool active Session III Calculator and tool active 3 Short Answer (one point each) 3 Short Answer (two points each) 2 Constructed Response (four points each) *All students are allowed an additional 45 minutes without an accommodation. Additionally, extended time accommodations are available for all students and must be made prior to testing. Mathematics Grades 5-8 Test Design Three 45-minute sessions (Schedule 90 minutes each)*

20 Mathematics Test Design Grade 11 Two 60-Minute Sessions (Schedule 90 minutes each)* *All students are allowed an additional 30 minutes without an accommodation. Additionally, extended time accommodations are available for all students and must be made prior to testing (true for mathematics, reading, and writing). Session I No Calculator or tools 16 multiple choice (one point each) 8 Short Answer (one point each) 4 Short Answer and 3 Constructed Response (alternating with two points each for SA and four points each for CR) Session II Calculator and tool active 16 multiple choice (one point each) 8 Short Answer (one point each) 4 Short Answer and 3 Constructed Response (alternating with two points each for SA and four points each for CR)

21 Distribution of Emphasis for Reading Reading Content Clusters 2(3) * 3(4)4(5)5(6)6(7)7(8)10(11) Word Identification 20% Vocabulary 20%20 Initial Understanding Literary 20%20 15 Initial Understanding Informational 20%20 Analysis and Interpretation Literary 10% Analysis and Interpretation Informational 10%1020 Total 100%100 *2 (3) indicates end-of-grade 2 GLEs are tested at the beginning of grade 3

22 2 stand-alone vocabulary multiple choice (1pt) 1 Literary or Informational passage 4 multiple choice questions (1 pt) 1 constructed response question (4 pts) 1 Literary or informational passage 8 multiple choice questions (1 pt) 2 constructed response questions (4pts) Short Reading Passage Long Reading Passage All Text is Authentic Literary passages include poetry, traditional narratives, and modern narratives. Informational passages include content areas and practical text. Reading Test Design Grades 3-8: Same design for each of the three 45- minute sessions (Schedule 90 minutes each session)* *Students are allowed an additional 45-minutes per session without an accommodation.

23 1 Literary or Informational passage 4 multiple choice questions (1 pt) 1 constructed response question (4 pts) 6 stand-alone vocabulary multiple choice (1 pt) 1 Literary or informational passage 8 multiple choice questions (1 pt) 2 constructed response questions (4pts) Reading Test Design Grade 11 Session 1: Literary and Informational 60-Minute Session (Schedule 90 minutes)* *Students are allowed an additional 30-minutes per session without an accommodation. Short Reading Passage Long Reading Passage Short Reading Passage 1 Literary or Informational passage 4 multiple choice questions (1 pt) 1 constructed response question (4 pts)

24 1 Literary or Informational passage 4 multiple choice questions (1 pt) 1 constructed response question (4 pts) Reading Test Design Grade 11 Session 2: Literary and Informational 60-Minute Session (Schedule 90 minutes)* *Students are allowed an additional 30-minutes per session without an accommodation. Short Reading Passage 1 Literary or informational passage 8 multiple choice questions (1 pt) 2 constructed response questions (4pts) Long Reading Passage Long Reading Passage 1 Literary or informational passage 8 multiple choice questions (1 pt) 2 constructed response questions (4pts)

25 Distribution of Emphasis for Writing Writing Content Clusters 2(3)*3(4)4(5)5(6)6(7)7(8)10(11) Structures of Language Less emphasis Response to Literary or Informational Text Greater emphasis Narrative Greater emphasis Less emphasis N/A Informational Writing Reports Procedures Persuasive Greater emphasis (reports only) Greater emphasis Conventions Less emphasis Expressive Writing N/A Greater emphasis * 2(3) indicates end-of-grade 2 GLEs are tested at the beginning of grade 3

26 May have response to text stimulus Prompt Planning reminders - may be used to plan or to check writing Extended Response (12 pts) : 5 th Grade response to literary text OR response to informational text OR report OR narrative 8 th Grade response to literary text OR response to informational text OR report OR persuasive Constructed Response (4 pts) 3 rd of 3 not in Session II Constructed Response (4 pts) 2 nd of 3 not in Session II Constructed Response (4 pts) 1 st of 3 not in Session II 10 Multiple Choice (1 pt): Conventions & Structures Session I Writing Test Design Grades 5 and 8 Two 45-minute sessions at grades 5 and 8 (Schedule 90 minutes each)* Session II *Students are allowed an additional 45-minutes per session without an accommodation.

27 Session I Writing Test Design Grade 11 Two 60-minute sessions (Schedule 90 minutes each)* Session II *Students are allowed an additional 30-minutes per session without an accommodation. May have response to text stimulus Prompt Planning Reminders - may be used to plan or check writing Extended Response (12 pts) : response to literary or informational text; OR expressive writing; OR Informational writing May have response to text stimulus Prompt Planning Reminders - may be used to plan or to check writing Extended Response (12 pts) : response to literary or informational text; OR expressive writing; OR Informational writing

28 Discussion and Recommendations: Discussion Topics: Preparing students for testing Introducing the test to students Encouraging appropriate participation Scheduling sessions Scheduling staff Providing accommodations Using the optional reports codes Other ideas, strategies, issues and options Preparing Students and Staff for a Successful NECAP Experience

29 Our suggestions for the use of Practice Tests, Released Items, and Teacher Tips 1) Practice Tests are most useful for familiarizing students with test format, item types, and test taking strategies. 2) Released Items are most useful when they are embedded in relevant instructional content throughout the school year. 3) Released student work samples and scoring materials can be used to illustrate and discuss more and less successful responses to test questions. 4) Released items and released student work samples can be used to examine possible student misconceptions. 5) Share the information from the Teacher Tips document. The best test preparation is good teaching and building a positive learning environment in the classroom.

30 Using the Optional Reports Codes: For districts and schools to group students for analysis at the local level Groupings based on any factor of interest to the school/district (e.g. class, teacher, feeder school, instructional program) Six rows = six factors of interest per student No more than one circle bubbled per row Schools/districts develop their own coding system or choose not to use field Keep a record of the key used (NH DOE and MP will not have copies of your key) Data is included in the student-level data file of NECAP results (district-level). No actual “report” is produced. This is probably the last year we will make the Optional Reports Code available to schools

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32 Test Coordinator’s Responsibilities (page 2) Primary responsibilities: serve as the school’s contact person with Measured Progress, ensure that i4SEE has received the required information for new students so that additional student labels are ordered, coordinate all test-related activities, prepare test administrators to administer NECAP according to directions in the Test Administrator Manual, observe and monitor test administration in your school, oversee the inventory, distribution, collection, and return of ALL test materials, and overall, help the principal maintain test security and ensure compliance with test administration procedures. Help teachers create an environment that will motivate students to do their best.

33 Test Security (page 2) All Student Test Booklets and Student Answer Booklets are secure and may not be copied or duplicated in any way or kept by the school after testing is completed. Using secure test material to prepare students in any way for this test administration is a violation of test security and testing procedure. Test Security relies on the professional integrity of everyone in our schools across all three states. No student should be advantaged or disadvantaged based on how or where the test is administered.

34 Test Security Procedures Ensure that all school staff who will be involved with the assessment understand the importance of test security and adherence to standard test administration procedures. This includes special educators and special education assistants. Keep testing materials in a locked location when not in use. Do not remove testing materials from the school. Inventory test booklets when they arrive at your school. Keep an on-going inventory of materials as they are distributed and returned each day. Although not required, it may be beneficial to have test administrators sign tests in and out each day. Never leave students alone with testing materials. Do not allow students to carry test materials unescorted from room to room. Complete and submit the Principal’s Certification of Proper Test Administration form. Keep a copy on file.

35 Breaches in Test Security Teachers must report any concerns about breaches in test security to the test coordinator and/or principal. The test coordinator/principal is then responsible for reporting breaches to the district superintendent and to Tim Kurtz at the NH DOE ( ).

36 End of Part One of the Workshop

37 Checklists for Principals and Test Coordinators (page iv) Before Testing During Testing After Testing

38 NECAP Accommodations Guide covers these topics: — Determining how students will participate using accommodations — Documenting and bubbling in accommodation codes Student Participation and Accommodations Determining How Students Will Participate Using Accommodations (page 4)

39 Accommodations Who is eligible for testing accommodations? ALL students

40 Accommodations Accommodations do not change what we expect students to know and be able to do. Test accommodations are based on individual student needs and classroom assessment practice; they are not for the use by an entire classroom or category of students. They should not give students unfair advantages; rather they are meant to remove barriers that may exist due to a student’s learning style or disability. Test administrators must be trained in their use. This includes special education assistants and substitutes. Students should have experience using the accommodation(s). Preferably, they should be accommodations the student uses in day-to-day classroom instruction and assessment.

41 Appendix F — NECAP Table of Standard Accommodations (pages 34-37)  Revised in 2009 – New Accommodation Codes: T for Timing (T1 through T4) S for Setting (S1 and S2) P for Presentation formats (P1 through P11) R for Response formats (R1 through R7) O for Other (O1 and O2) M for Modifications (M1, M2, and M3)  Crosswalks to original NECAP accommodations – available on NH DOE website  NECAP Accommodations Guide also revised in 2009 – available on NH DOE website

42 Accommodations: Guidelines and Procedures – NH 2009 Available at Using the NECAP Table of Standard Accommodations, school teams may choose in advance, and use without state approval, any standard accommodation listed in categories T, S, P, or R. After testing is finished, all accommodations actually used during testing must be recorded on page 2 of the Student Answer Booklet. Accommodations

43 Accommodations (page 4) Requests for the use of Other Accommodations (O) Contact NH DOE (Gaye Fedorchak) for permission in advance of testing. Accommodation(s) must be consistent with those used in student’s regular classroom or student has experience using the accommodation prior to the assessment. If the requested accommodation is found to be comparable to a standard accommodation, written approval will be given. Student work done using category T, S, P, R or approved O accommodations will be fully credited and scored.

44 Modifications (page 4) If state review determines that your request for an other accommodation will change what the test measures, the state will respond in writing that use of this procedure will produce a test “modification” and must therefore be coded as a “Modification (M)” Use of a “Modification (M)” will result in no credit given for student work during test sessions in which this modification was used. Any “Other” Accommodation not registered as “approved” by the NH DOE will be treated as a “Modification (M)”.

45 Accommodations Expanded information, guidance and forms for choosing, planning, requesting, and using accommodations is available at: in a printable manual called: Accommodations: Guidelines and Procedures – NH 2009 Form: Request for Use of Other Accommodations Contact: Gaye Fedorchak at: or call (603) for more information. Due Date for O-Other Accommodation Requests: October 2, 2009

46 Scheduling Test Sessions (page 5) All testing, including accommodated sessions and make-up sessions, must occur within the testing window (October 1 — October 22, 2009). Note: We recommend that you test early in test window to allow for makeups due to H1N1 absences Test sessions must be scheduled and given in the order presented in the student’s test booklet. Make-up testing may begin as soon as a student returns to or enters a school. All grade level classrooms in the school must follow the same testing schedule. To the extent possible, districts should coordinate testing in order to avoid possible breaches in test security. Schools do not need to report their testing schedule to the NH DOE.

47 Scheduling Test Sessions NECAP test sessions are designed to be completed in approximately:  45 minutes for grades 3 through 8  60 minutes for grade 11 Test sessions may be no shorter than these minimum time limits. All students are allowed additional time.  45 minutes for grades 3 through 8  30 minutes for grade 11 Additional time, if needed, can be given to all students without an accommodation. However, only those students with an “Extended Time” accommodation (T-1) may be permitted more than 90 minutes to complete a session. If all students finish before the 90-minute window has ended, testing may be concluded for that session.

48 Testing Schedules (pages 6-9) Grades 3 through 8 3 Reading and 3 Mathematics Sessions 2 Writing Sessions (at grades 5 and 8 only) 1 Student Questionnaire Grade 11 2 Writing Sessions 2 Reading and 2 Mathematics Sessions 1 Student Questionnaire

49 Sample Testing: Grades 3, 4, and 5 MONDAYTUESDAY WEDNESDAYTHURSDAYFRIDAY Week 1 9/30 – 10/2 October 1 AMOpen Gr. 3, 4 &5 Reading 1 Gr. 3, 4 &5 Reading 3 PMOpen Gr. 3, 4 & 5 Reading 2 Gr. 3, 4 &5 Math 1 Week 2: 10/5 – 10/9 AM Gr. 3, 4 & 5 Math 2 Gr. 5 Writing 1(make ups) PM Gr. 3, 4 & 5 Math 3 Gr. 5 Writing 2(make ups) Week 3 10/12 – 10/16 AMColumbus Day(make ups) PMColumbus Day(make ups) Week 4 10/19 – 10/23 AM(make ups) (packing) All materials ready for 8 AM pick-up PM(make ups) (packing)

50 Sample Testing: Grade 11 MONDAYTUESDAYWEDNESDAY THURSDAYFRIDAY Week 1 9/30 – 10/2 October 1 early AMOpen Writing 1Open late AMOpen Writing 2 Open Week 2: 10/5 – 10/9 early AMOpenReading 1Math 1(make ups)Open late AMOpenReading 2 Math 2 (make ups)Open Week 3 10/12 – 10/16 AMColumbus DayOpen(make ups) Open PMColumbus DayOpen(make ups) Open Week 4 10/19 – 10/23 AM(make ups) (packing) All materials ready for 8 AM pick-up PM(make ups) (packing)

51 Test Materials (pages 10-13) Inventory Test Materials  Check all materials needed for each grade are received.  Count materials actually received and compare to number reported on Material Summary Form.  Locate green instructions sheet for completing the Principal’s Certification of Proper Test Administration online form.  Save the original boxes and RS labels for shipping materials back to Measured Progress. Quantities of Student Test Booklets and Student Answer Booklets Quantities of Other Materials Packaging of Test Materials Storing and Access to Test Materials

52 Student ID Labels (page 13) Labels are created for students based on August i4see submissions. 1 label provided for students in Grades 3 and 4 (one integrated Student Test Booklet) 2 identical labels provided for students in Grades 5-8 (one for Student Answer Booklet, one for Reading/Mathematics Student Test Booklet). No label is required for the separate Writing Student Test Booklet (grades 5 and 8 only) 2 identical labels provided for students in Grades 11 (one for Student Answer Booklet, one for Writing/Reading/Mathematics Student Test Booklet)

53 Sample Student ID Label

54 Student ID Labels: Missing Labels Missing labels for students enrolled in your school: You may order additional labels for students enrolled in your school who did not receive a label by following the procedure outlined on page 14 of the Principal/Test Coordinator Manual Additional labels must be ordered through i4see by noon on October 2, 2009.

55 Student ID Labels: Incorrect Information Student ID labels containing incorrect information: 2 fields MUST be correct in order to use label (student name and school name) If either of these 2 fields are incorrect, DO NOT USE the label. Instead throw it away. Follow the procedure for ordering additional student labels to obtain a replacement. Student ID labels with incorrect grade or date of birth can still be used.

56 Student ID Labels: Wrong School Student ID labels for students NOT in your school: Labels are NOT transferable between schools. Throw away any labels provided for students not enrolled in your school. DO NOT forward these labels on to other schools. DO NOT affix these labels to Student Answer Booklets.

57 Student ID Labels: NH-Alt students  May 2009 NH-Alt students who want to “try out” the October 2009 NECAP test Write and bubble in student’s complete name. Write and bubble in SASID number. If you happen to receive a label for one of these students, you may use it.  You should not have received Student ID labels for students who submitted a NH-Alt portfolio in May If you did, DO NOT affix these labels to Student Answer Booklets except as noted above for NH-Alt students who will “try out” the October 2009 NECAP test.

58 Student ID Labels: Ordering Labels Ordering Additional Student Labels Schools may order additional labels for students who did not receive labels in the original shipment. Schools may also order additional labels for students with an incorrect student or school name. All orders must be submitted to your i4see contact by noon on October 2, If an order for additional labels is not placed by October 2, 2009, you must fill in the student name, state assigned student ID, and birth date on page 1 of the student answer booklet.

59 Prior to Test Administration (pages 15-19) Preparing Test and Answer Booklets for Testing Count enough booklets for each administrator and the group of students to whom they will administer the test. Affix student ID labels to the appropriate booklets (see additional information on page 16 of Principal/Test Coordinator Manual). Braille booklets, large-print booklets, and writing test booklets do not require a label. For students without a label, fill in the student name, state assigned student ID, and birth date on page 2 of the student answer booklet.

60 Place labels here upon receipt

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62 Prior To Test Administration Detailed information on these topics is provided on pages of the Principal/Test Coordinator Manual. Designating Test Administrators Preparing Test Administrators Equipment and materials permitted during test administration Equipment and materials prohibited during test administration Ancillary Test Materials Walls... It is the test administrator’s responsibility to ensure that students use only permitted materials during testing!

63 Preparing Test Administrators (page 17) Create a plan for applying Student ID labels or coding student identification information. Explain purpose of “Optional Reports for School Use” field. Discuss additional materials needed:  scratch paper,  rulers and protractors,  Mathematics toolkits for grades 3,4, and 5 (punch out before testing), and  Mathematics reference sheets for grades 5-8 & 11. Discuss additional optional materials:  calculator,  Post-Its,  highlighter (grades 5-8 & 11 Student Test Booklets only), and  NECAP multiplication table and 100s chart. Explain security procedures. Explain testing schedule. Explain guidelines for classroom environment. Encourage completion of Test Administrator Questionnaire.

64 Test Administration (page 20) Distributing Test Materials Keep test materials in a secure locked storage area except during testing sessions. Provide an extra test booklet to each test administrator for demonstration purposes. Monitoring Test Administration Test administrators may not comment on students’ work. Test administrators may not help students in any way except during the General Instructions, Student Questionnaire, or as specified in the Test Administrator Manual. DURING TESTING

65 Students Who Move During Testing (page 20) If a student withdraws from your school: Do not forward the booklets to the student’s new school. When possible, please contact the new school to notify them of any content areas the student has already completed. Every effort should be made to have NH students complete all test sessions. (FLASH – We can now merge sessions within content areas, but prefer not to do so since different form numbers can cause problems).

66 Students Who Move During Testing If a student enrolls in your school after October 1: Determine which, if any, content areas were completed by the student in the student’s prior NH school. Administer all remaining content area sessions. Order Student ID Labels for new students through i4see before noon on October 2. Complete appropriate student information on page 1 of Student Answer Booklet if no label is obtained for student.

67 Students Who Move During Testing School must fill in appropriate bubble on page 2 of Student Answer Booklet indicating reason for booklet being returned totally or partially blank. Any student who withdraws from school before October 1 st does not need a Student Answer Booklet returned. If student ID label has already been affixed to a Student Answer Booklet, write “VOID” on it and return it with other unused materials.

68 Collecting Materials After Testing (page 21) List on page 21 of Principal/Test Coordinator Manual Special Materials Braille and Large-Print Tests: Make sure that all non- standard student-generated work has been transcribed into a regular Student Answer Booklet and use designated envelopes to return materials. Special Handling Envelope: examples of materials for inclusion in this envelope are torn booklets, responses written with anything other than a #2 pencil, damaged test booklets, and any booklet with computer-generated responses. AFTER TESTING

69 For Answer Booklets WITH Student ID Labels verify that: Student ID Labels have been properly affixed in the lower right corner of the front cover of the Student Answer Booklets. Page 2 (only if applicable): — accommodations used by students during testing are appropriately coded for each content area, — the reason why a Student Answer Booklet is being returned blank in one or more sessions is coded, — the homeschooled field has been coded, and — the Optional Reports field has been coded. Verifying Student Information on Student Answer Booklets (page 22)

70 Verifying Student Information on Student Answer Booklets For answer booklets WITHOUT Student ID Labels verify that: the appropriate information on front cover of the Student Answer Booklet has been completed (written and bubbled) by authorized school personnel State Information to complete on the answer booklet (only for students without a label) NH Student name, state assigned student ID, and birth date

71 For answer booklets WITHOUT Student ID Labels verify that: Page 2 (only if applicable): — accommodations used by students during testing are appropriately coded for each content area — the reason why a Student Answer Booklet is being returned blank in one or more sessions is coded — the homeschooled field has been coded — the Optional Reports field has been coded Verifying Student Information on Student Answer Booklets Remember: In general, a student answer booklet should be returned for each student enrolled on October 1 (except those students who participated in the Alternate Assessment during school year )

72 Completing Principal’s Certification of Proper Test Administration (page 23) Before sealing the cartons for return of test materials: Locate green instruction sheet shipped with materials and go to to complete a Principal’s Certification of Proper Test Administration form for each tested grade. Submit the form electronically AND print a copy for your records. Repeat the process for each grade tested at your school A signed hard copy of the form is not required to be returned with test materials. Numbers for each grade needed to complete the form: — number of students enrolled, — number of students tested, — number of booklets received, — number of used booklets being returned, and — total number of booklets being returned.

73 Completing Principal/Test Coordinator Questionnaire (page 23) The questionnaire is to be completed online as part of the Principal’s Certification of Proper Test Administration form. You will not need to log in separately to complete the questionnaire. Questions are also included in the Principal/Test Coordinator Manual as Appendix E. This year the Test Administrator Questionnaire will need to be completed online. See a Test Administrator Manual for details.

74 Preparing Test Materials for Return (page 24) Preparing Answer Booklets Follow chart on page 24 of the Principal/Test Coordinator Manual Preparing Other Test Materials Follow the process on page 24 of the Principal/Test Coordinator Manual Do not return the following materials: — Material Summary Form — Packing Slips *Secure Material* — Mathematics tool kits and envelopes — Mathematics reference sheets — Rulers and protractors — Principal/Test Coordinator Manual and Test Administrator Manuals — Student Questionnaires (students answered in their answer booklets)

75 Shipping Test Materials Back (page 25) Instructions for packaging test materials for return to Measured Progress are on page 25 of Principal/Test Coordinator Manual. Use original shipping boxes. Pack materials for only one grade per box. UPS one-day pickup will be on October 23 at 8:00 AM. This is the only scheduled pickup. Do not call UPS for a pickup if your materials are not picked up on October 23. Instead, call the NECAP Service Center at

76 NECAP Resource Materials Available on the NH DOE Website Student Support and Testing Materials  NECAP Practice Tests and supporting materials  Released Items and Support Materials from Fall 2005, 2006, 2007, and 2008  Tips for Students  Math Reference Sheets  NECAP Multiplication Table and NECAP 100s Chart Manuals  NECAP Accommodations Guide  NECAP Principal/Test Coordinator Manual  NECAP Test Administrator Manuals Reference Materials  Assessment Update Memos  Sample Parent Letter  NECAP Interpretation Materials  Grade-Level Expectations in NH Curriculum Frameworks

77 NECAP, GLE, & GSE Support For: Teacher Support Materials for GLEs and GSEs, go online to: then choose a content area. (GLE & GSE support materials and NECAP Practice Tests are available at this location.) For: Teacher Tips, Calculator Policy, Released Items, and Accommodation information, go online to: then choose “NECAP”.

78 Questions and Answers