How to Use the New FIMS AAIM Module Annual FIMS Comprehensive Training Y-12 New Hope Center Oak Ridge, TN March 25, 2014 Mark Gordy Gayle Smith

What is AAIM? Anticipated Asset Information Module ◦ Accessible from FIMS ◦ Tracks planned acquisitions for DOE - regardless of planning stage  New assets  Expansion of existing assets

Why was AAIM created? The Office of Management and Budget (OMB) Management Procedures Memorandum No ◦ Departments may not increase their gross square footage over their FY 2012 baseline  For owned, leased, or GSA predominant office or warehouse space ◦ Triennially produce and annually update a plan related to office and warehouse real property acquisitions ◦ Annually evaluate their performance against their plan ◦ Known as Freeze the Footprint (FTF)

Types of Assets Tracked by AAIM Required for: ◦ New assets before they reach beneficial occupancy OR expansion of existing assets ◦ Building and Trailers ◦ Predominate usage: ◦ May optionally be used for all other building/trailer predominate usage DOE OwnedDOE Leased GSA OwnedGSA Leased Office – FIMS Usage Code 101 Warehouse – FIMS Usage Codes 400 – 450

Required for Usage Codes: FIMS Usage Code - Description 101 – Office 400 – General Storage 401 – Programmatic General Storage 410 – Hazardous/Flammable Storage 411 – Nuclear Contaminated Storage 412 – Special Nuclear Material Storage 415 – Nuclear Waste Storage Facility 421 – Secure Storage Facility 422 – Automated Warehousing 423 –Temperature and Humidity Controlled Warehousing 424 – Magazine, Ammunition Storage 425 – Magazine Igloo Staging Facility 440 – Environmental Controlled Storage 450 – Shed Storage

After beneficial occupancy … AAIM provides a process to transfer an AAIM asset to FIMS ◦ For new construction  Create a new FIMS record using the AAIM asset information  Archive the AAIM asset ◦ For existing assets  Update the FIMS existing record by  Adding the AAIM sqft to the FIMS sqft  Updating the FIMS Usage Code with the AAIM Usage Code  Adding the Acquisition Cost/Rent to the FIMS record Initial Acquisition Cost/Annual rent  Archive the AAIM asset

FY 2014 AAIM Updates By April 9, 2014 ◦ Update AAIM to reflect all anticipated acquisitions and expansions occurring between FY 2014 and FY 2016  For DOE Owned, DOE Leased buildings and trailers and GSA Owned/Leased buildings  With predominant Usage Codes of Office or Warehouse Driven by the Annual Agency Evaluation required 120 days after the FRPP submission

AAIM DEMO