Electronic Submission: Update and Lessons Learned July ORA Third Tuesday July 15, 2008

Update PureEdge – Still used for most packages; will not work with Vista operating system or Macs (except PC- compatible Macs) Adobe – Used for some packages; be sure to use correct version (check grants.gov web site for latest info)

Agency Plans - NIH Plans to post bulk of Adobe forms in December Planned submission dates and mechanisms: –February 12, Research Career Development (all Ks except K12) April 8, Individual National Research Service Awards (F) September 25, Institutional National Research Service Awards and Other Training Grants (T, D), D43, D71/U2R and K12 OD html

Agency Plans - Army Posted an estimated transition to Adobe of June 30, 2008, but.... Pre-applications/LOIs via Army web site; full applications via grants.gov e-receipt FAQs:

Agency Plans - NSF So far, few opportunities require submission via grants.gov; although they may be posted on grants.gov. Most NSF applications are submitted via NSF FastLane; paper copies of color graphics may be sent later. Contact ORA for FastLane registration. webhelp/grants/grants_gov.htm

Agency Plans - HRSA Apply through grants.gov Complete application in HRSA EHB system ubmission.htm

Lessons Learned Instructions – Agency and Opportunity Variations Using Old Packages – not recommended Time Line – Why the Early Bird gets at least a shot at the worm and the Late Submission may not get in at all; best plans may be delayed due to personnel absences or unexpected illness or technical problems.

Lessons Learned Proofreading Consistency throughout application (e.g., budget/justification, role on project) Correct spelling of “principal investigator” Ignoring areas that are not applicable Supporting documents (including collaboration letters; subaward letters)

Lessons Learned Prior approval of cost-share/match (department, college, F&O) PI Assurance Form for NIH – required Route sheet signed by all departments/colleges Calendar months vs. % effort on SF424 applications

Lessons Learned Army 48-hour advance deadline; ORA 5-working day deadline Grants.gov guarantee to get application to agency w/i 48 hours Warnings vs. Errors in NIH Other agencies – no feedback on errors

Lessons Learned ORA will provide training to departments/groups, individuals upon request. Let ORA know when you are submitting a proposal, when it is due, any special guidelines.

Lessons Learned Expect long hold times on help desks at NIH and grants.gov on submission deadlines.

ORA Contacts Office of Research Administration –910 Madison, Suite 823 –Memphis, TN – / fax –Ginny – x1668 –Connie – x 4188 –Debbie – x4823 –Rosa – x5587 –