1 Presentation to the ACI on the FY 2013 Budget December 14, 2011

2 Agenda Strategic Plan Overview Strategic Plan Overview Board Budget Priorities and Direction Board Budget Priorities and Direction Overview of Sources and Uses of Funds Overview of Sources and Uses of Funds Review of Comparative Data Review of Comparative Data Current FY13 Budget Projection Current FY13 Budget Projection Wrap Up and Next Steps Wrap Up and Next Steps

3 Strategic Plan Goal One: Ensure that Every Student is Challenged and Engaged Goal One: Ensure that Every Student is Challenged and Engaged Goal Two: Eliminate Achievement Gaps Goal Two: Eliminate Achievement Gaps Goal Three: Recruit, Retain, and Develop High Quality Staff Goal Three: Recruit, Retain, and Develop High Quality Staff Goal Four: Provide Optimal Learning Environments Goal Four: Provide Optimal Learning Environments Goal Five: Meet the Needs of the Whole Child Goal Five: Meet the Needs of the Whole Child

4 Board Budget Priorities and Budget Direction Student Achievement and Student Success (Goals One, Two, and Five) Student Achievement and Student Success (Goals One, Two, and Five) –Increase and reduce gaps in enrollment in: Intensified courses Intensified courses Advanced Placement Advanced Placement International Baccalaureate International Baccalaureate Dual enrollment courses Dual enrollment courses –Improve graduation rates and drop-out rates

5 Board Budget Priorities and Budget Direction (cont’d) Student Achievement and Student Success (Goals One, Two, and Five) Student Achievement and Student Success (Goals One, Two, and Five) –Review proposed indicators for new Strategic Plan –Strengthen communication with families and the community –Consider how instructional time affects achievement and success

6 Board Budget Priorities and Budget Direction (cont’d) Strategic Planning for Enrollment Growth (Goal Four) Strategic Planning for Enrollment Growth (Goal Four) –Capital Improvement Plan Evaluate options to address enrollment growth Evaluate options to address enrollment growth Consider alternatives to increase APS capacity while promoting student achievement Consider alternatives to increase APS capacity while promoting student achievement

7 Board Budget Priorities and Budget Direction (cont’d) Teacher and Staff Quality (Goal Three) Teacher and Staff Quality (Goal Three) –Consider professional learning and training –Recruit exemplary diverse staff –Ensure competitiveness in recruitment and retention –Revise teacher evaluation policy

8 Board Budget Priorities and Budget Direction (cont’d) Evaluation and Accountability (Goal Two) Evaluation and Accountability (Goal Two) –Review status of evaluations Math Math English/Language Arts English/Language Arts World Languages World Languages Office of Minority Achievement Office of Minority Achievement ESOL/HILT ESOL/HILT Services for Students with Special Needs Services for Students with Special Needs

9 Board Budget Priorities and Budget Direction (cont’d) Evaluation and Accountability (Goal Two) Evaluation and Accountability (Goal Two) –Consider Hoffman-Boston proposal –Review reports State Efficiency Review State Efficiency Review Transportation Evaluation Transportation Evaluation Process Management and Performance Process Management and Performance

10 Sources of Funds FY12 Budget = $475.1 million

11 Uses of Funds by Category FY12 Budget = $475.1 million

12 Uses of Funds by Fund FY12 Budget = $475.1 million

13 Enrollment Trend Past 10 Years FY 2003-FY 2012 At September 30 each year

14 Enrollment Projections- FY 2013 – FY 2018

15 Locality Disbursements to School Operating Fund Source: FY 2012 WABE Guide School Division % of City/County General Fund Montgomery51.5% Fairfax47.7% Loudoun47.2% Manassas43.7% Falls Church 42.2% Prince William 39.7% Arlington34.6% Manassas Park 30.9% Alexandria30.8% Prince George’s 23.3%

16 Average Class Size- Elementary School Source: FY 2012 WABE Guide

17 Average Class Size- Middle School Source: FY 2012 WABE Guide

18 Average Class Size- High School Source: FY 2012 WABE Guide

19 APS Cost Per Pupil- Historical Trend

20 Cost Per Pupil- Comparison Source: FY 2012 WABE Guide

21 Community Feedback Community Budget Forums Community Budget Forums Online Feedback Forum Online Feedback Forum

22 Current FY 2013 Budget Projection FY 2013 County/Schools Gap - $15 to $18 million FY 2013 County/Schools Gap - $15 to $18 million Revenue Picture Uncertain Revenue Picture Uncertain –Likely federal funding loss – Title I and IDEA grants –State revenue - new biennial budget

23 Current FY 2013 Budget Projection Expense Pressures Exceeding Revenue Growth Expense Pressures Exceeding Revenue Growth –Increasing enrollment –Compensation increase –Virginia Retirement System (VRS) rate increase –Inflation and other baseline increases –Debt service

24 FY 2013 Budget Development -- Status Baseline Budget Baseline Budget –Expenditure deferrals –Test costs –VRS rates –Computer refreshment

25 FY 2013 Budget Development – Status Cont’d New Resources/Initiatives New Resources/Initiatives –Compensation –Expand distance learning opportunities (languages) –Elementary science textbooks –Technology to support formative assessment

26 Pending Issues Hoffman Boston proposal Hoffman Boston proposal Arlington Mill conversion to high school Arlington Mill conversion to high school Efficiency Study Efficiency Study Transportation Study Transportation Study

27 Where we are now Assumption that APS will receive 46.1% of local revenue Assumption that APS will receive 46.1% of local revenue Shortfall of approximately $7.5 million Shortfall of approximately $7.5 million

28 Opportunities to Get Involved Online Budget Forum Online Budget Forum Public Hearings on the budget Public Hearings on the budget

29 Important Dates February 23: Proposed Budget released & first budget work session February 23: Proposed Budget released & first budget work session February 28: budget work session #2 February 28: budget work session #2 March 6: APS budget presented to Civic Federation (tentative date) March 6: APS budget presented to Civic Federation (tentative date) March 7:Budget work session #3 March 7:Budget work session #3 March 8: Public Hearings on the Budget March 8: Public Hearings on the Budget

30 Important Dates, Cont’d March 27: APS budget presented to county April 12: Public Hearing on budget April 26: Budget adopted