Draft School Budget February 22, 2010 Board of Education Meeting POCANTICO HILLS CENTRAL SCHOOL DISTRICT

Draft School Budget Development Timeline October 1, Staff Orientation to Budget Development December 9,Budget Worksheets Submitted to the Business Office February 8, 2010Board Discussion of Significant Budgetary Considerations August 5/6Board Discussion of Budget Drivers

Draft School Budget Development Timeline March 8, Board of Education Meeting/Review of Preliminary Budget March 13, Board of Education Meeting/Review of Preliminary Budget March 2PTA Budget Presentation February 22, Board of Education Meeting/Review of Preliminary Budget

Draft School Budget Development Timeline April 10,Board of Education Meeting/Review of Preliminary Budget/ Board Adoption of Budget Week of April 1,Budget Newsletter Mailed to Residents March 22, Board of Education Meeting/Review of Preliminary Budget April 12,Board of Education Meeting/Review of Preliminary Budget/ Board Adoption of Budget

Draft School Budget Budget Development Timeline May 18, Budget Vote May 10,Board Meeting-Public Hearing Presentation Only May 12School Budget Notice Mailed to Residents May 5,Budget Newsletter Mailed to Residents April 19,Last Day to File Petitions for Board Election and Propositions TBDPTA Budget Presentation May 11,PTA Meet the Candidates Night

Draft School Budget Communication Plan 1. At each of the identified budget workshops the entire budget will be presented to ensure that residents that miss one or more budget workshops will not miss a presentation on any portion of the budget. 2. The instructional staff, student government, School Foundation and PTA will be provided with a budget presentation.

Draft School Budget Communication Plan 3. The Budget Newsletter will be mailed at two distinct times to generate community input, once prior to the Board’s adoption of the budget, and once prior to the legally required budget hearing. 4. A special address has been reestablished to provide an avenue for community residents to pose questions and/or comments, and receive a response from the Assistant Superintendent –

Draft School Budget Communication Plan 5. Budget information will be posted to the District’s website throughout the budget development process beginning February In addition to the community wide invitation to attend the budget workshops, key neighborhood community members will be invited to attend budget workshops.

Draft School Budget Communication Plan 7. Reminder to Vote telephone chains will be employed to encourage community members to vote on May 18, The K12 alerts system will be used periodically to remind all who have registered to attend the budget workshops.

Draft School Budget Budget Development Process  Budget Presentation May 10: The budget must be presented at the budget hearing, not less than seven (7) or more than fourteen (14) days prior to the annual meeting/budget vote date.  Budget Availability; May 3: The budget document shall be complete and available upon request to residents within the district (7) days before the budget hearing and fourteen (14) days before the annual meeting/vote date.

Draft School Budget Budget Development Process  Annual Meeting and Election: The annual meeting and election must be held on the third Tuesday of May. (May 18, 2010)  Three-Part Budget: Districts are required to prepare a three- part budget containing administrative, program, and capital components.

Annual Election and Budget Vote/Annual Meeting  May 18, 2010: School Library 7:00 A.M. Through 9:00 P.M.  Vote For Two Members Of The Board Of Education  Vote on School Budget  Vote On Proposition To Purchase Two Replacement School Buses

Draft School Budget Drivers 1. Gap Elimination Adjustment ( ) 2. Change in District Assessed Valuation 3. Payment Tax Certiorari Refunds – Unknown at this time - May Need to Add $150,000 to Budget for Refunds, or divide 1,000,000 for Tax Certiorari Between New Debt and Reserve 4. Second Implementation of Debt Payments for Reconstruction Bond 5. Health Insurance Rate Increase 6. Teacher Retirement System Rate Increase 7. Negotiations With PHTA 8. Maintenance of District Personnel 9. Payroll Taxes (Social Security Expense)

Draft School Budget Drivers 10. Purchase of Replacement Buses 11. Impact of Reconstruction Project 10. Custodial Overtime 11. Science Supplies/Materials - Glassware 12. Pool Supplies – Umbrellas, Chairs 13. Library Materials/Supplies 12. District Enrollment 13. Budgetary Cuts – Restoration/Impact on Budget 10. ELO Programs 11. Equipment 12. Supplies and Materials

Draft School Budget School District Funds  The general fund relies on taxes, state aid, and miscellaneous revenue and supports all regular school activities  The school lunch fund provides the child nutrition program to our students.  The special aid fund provides for the district’s grant funded programs

Draft School Budget School District Funds  The capital fund provides for all permanent improvements to our facilities and is funded from the general fund and bond issue proceeds  The trust and agency funds are used to account for assets held by a governmental unit in a trustee capacity and/or as agent for individuals. The funds are custodial in nature and are used to account for contributions or endowments

Tax Certiorari and Assessment Changes  A Tax Certiorari Challenge Comes About as a Result of a Commercial Property Owner Claiming That Their Property Assessment is Too High.  Court Ordered Judgments to Reduce The Assessment of a Commercial Property, Plus Refunds of Taxes Overpaid in Prior Years Affects the School Tax Rate Negatively.

Draft School Budget Assessed Valuation Mt. Pleasant Greenburg ,715,48441,933, ,631,07341,723, ,248,57240,879, ,870,15640,827, ,761,31540,045, ,833,00034,050, ,467,01032,902, ,162,13032,941,976 Change 09-10/ ,564,168 39,025 Subject to Change

POCANTICO HILLS CENTRAL SCHOOL DISTRICT Subject to Change Equalization Mt. Equalization YearRate Pleasant Rate Greenburgh ,162, ,941, ,057, ,197, ,833, ,050, ,761, ,045, ,870, ,827, ,248, ,879, ,631, ,723, ,715, ,993, ,674, ,679, ,682, ,564, ,551, ,643, ,698, ,178, ,722, ,636, ,686, ,112, ,821, ,202, ,640, ,049,033

Draft School Budget Assessed Valuation

Draft School Budget Projected Contingency Tax Rate Increase:  Greenburgh %  Mt. Pleasant -4.47% Projected Approved Tax Rate Increase:  Greenburgh -5.30%  Mt. Pleasant.87%

Draft School Budget Important Facts Tax Levy % IncreaseBudget Increase %6.20% %4.55% %8.19% %8.14% %6.28% %9.54% %9.03% %5.95% %5.07% %3.69% % 12.95% Adj.6.74%3.58%

Draft School Budget Adjusted Budget to Budget Increase Budget to Budget Increase 12.95% Proposed Budget$26,585,526 New Construction Debt ( 835,588) Tax Certiorari Reserve (1,000,000) Incarcerated Youth ( 368,408) Adjusted Budget$24,381, Budget$23,537,759 Adj. Budget to Budget Increase 3.58%

Draft School Budget Adjusted Tax Levy Increase Tax Levy Increase 16.86% Allocation for Tax Cert. Reserve 5.51% Impact of New Debt Payment 4.61% Adj. Tax Levy Increase 6.74%

Draft School Budget Projected Tax Rate Increase (Decrease) Projected Tax Rate Increase: Greenburgh:-5.30% Mt. Pleasant:.87% The Increase in Assessed Valuation has a Significant Impact on the Tax Rate Increase.

Tax Rate Impact Draft Budget Greenburgh Assessed Annual Monthly FMV Value Taxes Taxes Increase Increase 100,000 2, (45) (4) 250,000 7,375 2,106 1,994 (112) (9) 500,000 14,750 4,212 3,988 (223) (19) 750,000 22,125 6,317 5,983 (335) (28) 1,000,000 29,500 8,423 7,977 (446) (37) Note: Equalization rate for as of February 10,2010

Tax Rate Impact Draft Budget Mt. Pleasant Assessed Annual Monthly FMV Value Taxes Taxes Increase Increase 100,000 1, ,000 3,275 1,977 1, ,000 6,550 3,954 3, ,000 9,825 5,931 5, ,000,000 13,100 7,908 7, Note: Equalization rate for as of February 10,2010

Draft School Budget Where Your Dollar Goes $26,585,526

Where Every Revenue Dollar Comes From $26,585,526

Draft School Budget District Personnel Adj Change Administrators Clerical Custodial Teachers Teacher Asst Teacher Aides After School Monitors Total

Draft School Budget Educational Initiatives  Tri States Accreditation  Bookmobile  Professional Development  Fund the E.L.O. Program  Initiate a New Installment Purchase Agreement  Implement a Video Conference Program Implement a Video Conference Program  Replace Vacant Elementary Position With New Middle School Academic Intervention Services Teacher  Add a New Teaching Assistant to Support the 5 th and 6 th grade students

Draft School Budget Increases/(Decreases)  Salaries$ 515,914  Equipment$ 25,124  Contractual$ 1,122,255)  Utilities$ (68,762)  Supplies$ 47,613  Tuition$ (97,203)  Textbooks$ 4,323  Incarcerated Youth$ 368,408  BOCES$ (48,075)  Benefits$ 363,043  Debt Service$ 804,965  Software$ 162  Total$ 3,047,768

Draft School Budget  Uniform System of Accounts Function Object

Draft School Budget General Support $ 2,486,718 $ 3,707,582 Page # Instruction $14,999,773 $15,573,728 Page # Transportation $ 1,301,918 $ 1,307,711 Page # Community Svc. $ 504,429 $ 573,422 Page # Undistributed $ 4,244,919 $ 5,423,085 Page #24 Total Budget $23,537,757 $26,585,526

Draft School Budget  GENERAL SUPPORT Board of Education $ 12,108 $ 13,728 Page District Clerk $ 8,600 $ 8, District Meeting $ 9,780 $ 6,072 Total Board of Education $ 30,488 $ 28, Chief School Adm. $ 252,043 $ 319,672 Page 8

Draft School Budget  GENERAL SUPPORT Business Admin. $ 329,311 $ 374,472 Page Auditing $ 55,000 $ 59,900 Page Treasurer $ 28,567 $ 29,842 Total Finance $413,378 $464, Legal $ 276,871 $283,061 Page Public Info. $ 48,977 $ 49,103

Draft School Budget  CENTRAL SERVICES /21-Oper./Maint. $ 1,238,058 $1,281,501 Page Central Print $ 46,262 $ 45,424 Page 13 Total Central Services $1,284,320 $1,326,924  SPECIAL ITEMS 1910-Insurance $ 47,254 $ 61,359 Page School Assn. Dues $ 12,454 $ 14, Judgements & Claims $ -0- $1,000, Assessment $ 36,543 $ 45, Refund of Tax $ 36,233 $ 38,249 Page 14

Draft School Budget  SPECIAL ITEMS Met. Commuter Tax $ -0- $ 29,816 Page Admin BOCES $ 48,159 $ 47,020 Total Special Items $ 180,642 $1,236,208 Total General Support $ 2,486,718 $3,707,582

Draft School Budget  INSTRUCTION Instruct. Supv. $ 128,559 $ 75,710 Page Inser. Training $ 47,702 $ 41, Teaching $9,232,790 $9,820,296 Supv & Instruct. $9,409,051 $9,937,995

Draft School Budget  INSTRUCTION Stud.with Disab. $4,218,434 $4,314,243 Page Academic Inter. $ 169,904 $ 125,462 Total Special Schools $4,388,337 $4,439,704

Draft School Budget  INSTRUCTION School Library $124,470 $133,032 Page Computer Instr. $ 668,107 $640,779 Total Library & CAI $792,576 $773,811

Draft School Budget  INSTRUCTION Guidance $132,910 $139,780 Page Health $115,535 $119, Psychology $114,559 $113,525 Total Pupil Personnel $363,004 $373,119

Draft School Budget  INSTRUCTION Interscholastic $ 46,805 $ 49,097 Page 19 Total Instruction $14,999,774 $15,573,728

Draft School Budget  TRANSPORTATION District Oper. $ 765,910 $ 823,685 Page Private Carrier $ 536,009 $ 484,026 Total Transportation $ 1,301,918 $1,307,711

Draft School Budget  Community Service Community Rec. $ 146,306 $ 156,444 Page Day Camp $ 292,527 $ 311, Afterschool $ 65,597 $ 105,170 Total Community Svce. $ 504,429$ 573,422

Draft School Budget  Undistributed – Employee Benefits Empl. Benefits $ 2,759,371 $3,122,572 Page 22  Debt Service 9700-Debt Service $ 1,390,548 $2,195,513 Page 23  INTERFUND TRANSFERS 9900-Interfund Tranf. $ 95,000 $ 105,000 Page 24 Total Budget $23,537,759 $26,585,526

Draft School Budget  BUDGET AMOUNT IMPACT ON TAX RATE  $ 100,000.45%  $ 225, %  $ 250, %  $ 500, %  $ 750, %  $ 1,000, % Note: Impact based on change in Greenburgh tax rate

Contingency Budget  Should The Voters Defeat The Budget, The District Has The Option Of Offering A Revised Budget To Voters For A Revote, Or Immediately Adopting A Contingency Budget.  Districts Are Only Allowed One Budget Revote To Be Held On The Third Tuesday In June.  In The Case Of A Contingency Budget, Districts Are Constrained In Two Ways – Determination Of Ordinary Contingency Budget Appropriations, And The Statutory Caps.

Contingency Budget  What Items May A Board Of Education Include In A Contingency Budget?  After Determining Teachers’ Salaries Necessary To Retain And Recruit Competent Teachers, The Board Is Faced With The Necessity Of Determining Ordinary Contingent Expenses.  In General, The Term “Ordinary Contingent Expense” Encompasses All Expenditures Deemed To Be Needed To Provide The Minimum Services Legally Required To Operate And Maintain Schools And The Educational Program Of The School District And Preserve The Property Of The District In Order To Assure The Health And Safety Of The Students And Staff.

Ordinary Contingent Expenses  When A Board Of Education Is Faced With Adopting A Contingent Budget The Crucial Question Is The Determination Of What Constitutes Ordinary Contingent Expenditures.  In General, An Ordinary Contingent Expenditure Is An Expenditures Deemed To Be Absolutely Necessary To Operate And Maintain Schools. The Emphasis Should Be On Those Expenditures Considered Essential To Maintain An Educational Program, Preserve Property, And Assure The Health And Safety Of Students And Staff.

Ordinary Contingent Expenses  Ordinary Contingent Expenditures Are Divided Into Three Categories: Legal Expenditures Expenditures Specifically Authorized By Statute; Other Items Necessary To Maintain The Education Program, Preserve Property And Assure The Health And Safety Of Students, And Staff.

Contingent Budget Calculation Budget$23,537,759 Debt Service( 1,390,548) Adj. Base Budget$22,147, % of CPI or 4%0% Contingent Budget$22,147,211 Debt Service 2,195,513 Expense due to enrollment 726,168 $25,068, Draft Budget$26,585,526 Required Budget Cuts $ 1,516,635 For Illustration purposes only.

BUDGETARY OVERVIEW OF DRAFT BUDGET