Principals Training Programme 17 – 26 September 2012

Accounts Department Prompt Payments – ( 97% invoices paid within 30 days ) Non-Order Payments Bank of Ireland – ( Income code 1940 ) CIS and Inland Revenue Regulations Employment of Individuals Income - Board Returns HMRC website –

Payroll Employment of Individuals – forward all documentation to Human Resources. Part-time and temporary staff paid 15 th of month following month worked. Payroll Timesheets – three categories; 52 week contract; term-time and retainer fee. Timesheet training for secretaries. Contact Payroll Dept. for guidance

Procurement Department Ordering – Standing Orders Suppliers – Appointed through Public Tender in accordance with EU Directives Website - Off-Catalogue Procurement –Follow regulations and Standing Orders Collection/Disposal of Equipment –Contact Sean Donaghy – Bulk Stores, Omagh ( )

Procurement Department Revised Procurements Limits – Standing Orders Note - For procurement of a one-off requirement, if and only if, there are no current procurement frameworks, contracts, call-off arrangements or standing lists. * Schools/colleges are strongly advised to seek advice from the Board’s Procurement Unit when considering the invitation of tenders on their own behalf for procurements greater than £30,000. ValueProcedure <£1,0001 oral quotation (Fax/ confirmation to follow) >£1,000 to <£5,000Minimum of 2 selected written quotations/internet checks >£5,000 to <£30,000Minimum of 3 selected written tenders >£30,000*Publicly advertised tender

Procurement Department Single Tender Action – Avoid accept in the most exceptional of circumstances –A single tender action is the process where a contract is awarded to a supplier without competition. In other words if the negotiation is being conducted with one supplier then this is in effect a single tender action. Note – Not applicable to single oral quotations received for purchases less than £1,000 Approval for Single Tender Action –The Chief Executive, as the WELB’s Accounting Officer, is responsible for approving all single tender actions as well as determining the circumstances in which contracts may be awarded without competition subject to legal requirements.

Human Resources Employment of Individuals – pre- employment checks Access NI – Enhanced Disclosure Check (EDC) –£30 charge per employee –Volunteers and Governors – no charge Honoraria – Teaching and Non-Teaching Staff –Guidelines issued to schools

Internal Audit Self Assessment – September 2012 –Option to complete on-line or hard copy –Automatic save and on completion Risk of Fraud and Theft –Report to Internal Audit –Private School Funds and School Meals Cash Internal Audit can provide advice on improving procedures.

Finance General VAT Saving Inventory Verification of Assets - Confirmation Leasing Arrangements - Confirmation Capital > £3k External Funding – Banking Arrangements

LMS Aggregated School Budgets Estimated AWPU cash values Census – October 2012 (Confirm FSM) Revisit Development and Financial Plan Budget & Expenditure Reconciliation Capital > £3k

LMS ESTIMATED AGGREGATED SCHOOLS BUDGET FOR NEXT THREE YEARS Last YearCurrent YearPlanned ASB Amount £m 1,125.71,123.3 Year-On-Year Change: £m 0(2.4) Year-On-Year Change: % 0(0.21%) AWPU Cash Value: £2,041£2,025£1,981£2,011

LMS SectorStatusWeighting AWPU 0-£16-£44+£30 Nursery SchoolFull-Time £23-£64+£44 Nursery UnitFull-Time £22-£59+£41 PrimaryYr £17-£47+£32 Post-PrimaryYr £27-£74+£50 Yr £35-£96+£65

LMS Chief Executive letter – 10 February CFF estimate – AWPU cash values valid. Review all costs; –Staffing levels –Non-staff Costs Reduction in Entitlement Framework ( In funding halved – Reference: DE Circular 2012/09 ) Common Funding Scheme Review ( Responses back by 12 October 2012 )

Open Forum