#9 Useful Reports Create Mailing Labels February 20121

2 In order to view AUXDATA reports, you must have a pdf reader program installed on your computer. Adobe’s Acrobat Reader is the most popular program, and its free. There are many other free programs available as well. To get the latest release of Adobe Acrobat Reader, visit Click on the Adobe Reader download link. For security reasons, it is important to keep these programs up-to-date with the latest releases. Click to download

February 2012 As with any program you download from the internet, check the page to see if any other software is selected to download and install with your program. In this case, you might want to uncheck the box for McAfee Security Scan Plus software. Uncheck Click the “Download Now” button to start the download and installation, then follow the on screen instructions. Click “Download Now” 3

February 2012 If you have not completed all the steps in the presentation “Introduction to AUXDATA #1 – How to access AUXDATA”, go back and complete the steps. Otherwise, continue with this presentation. 4

February 2012 There is a simple way to create/print mailing labels. Click Reports Click on the “Reports” button to access this report. 5

Click to Access Click the “Member Roster” tab to access. February 20126

Click Submit 7 Click “Submit” To create mailing labels for all members, select the Unit Number. Then select “Mailing Labels”. Select Mailing Labels Select Unit Number

February This report creates a report that is preformatted to use “Avery 5160” (or equivalent) label sheets. Note: Names and address intentionally blurred for privacy reasons.

February 2012 Click Submit 9 Click “Submit” To create mailing labels for members with certain Competencies, select the Unit Number. Then select “Mailing Labels”. Select Mailing Labels Select Unit Number Highlight the desired competencies (5 max), click the right facing arrow to move the competencies to the right column. Select Competency Click to move

February This report creates a report that is preformatted to use “Avery 5160” (or equivalent) label sheets. Note: Names and address intentionally blurred for privacy reasons.

VERY IMPORTANT!! If you are experiencing problems with the reports loading properly, pop-up blockers must either be turned off or set to allow pop-ups from the AUXDATA site. The most common problem encountered is the Google Toolbar. In addition to the Internet Explorer pop-up blocker being turned off, the Google Toolbar pop-up blocker must be disabled or set to allow pop-ups from the AUXDATA website. February

The reports will load in a browser window. If you do not see the report, check the window for your browser (Internet Explorer, Firefox, Chrome or Safari), by clicking on the appropriate tab to bring the browser window to the front. If the report still is not showing, follow the instructions in the following slides regarding pop-up blockers. February

To turn off Pop-up blockers in Internet Explorer: Click “Tools” Click “Turn Off” Click on the “Tools” Pull down menu February Click “Turn Off Pop-up Blocker” Hover your mouse over “Pop-up Blocker”

Click “Always Allow” The Pop-Up Blocker on the Google Toolbar is one of the most common problems for reports in AUXDATA. Click the down facing arrow When the Google Tool Bar blocks a page, you will see the “no” symbol, click the down facing arrow to the right of this symbol In the window, select “Always allow pop-ups from auxdata.uscg.gov February

February 2012 When blocking a pop-up, Firefox displays an information bar at the top of the window. When you click on the “Options” button on the information bar, a menu is displayed with the following choices: Allow/Block pop-ups for this site Selecting “Allow pop-ups for this site”, will configure Firefox to allow the reports to load. Click “Options” 15 Allow/Block pop-ups for this site Edit Pop-up Blocker Options Don’t show this message when pop-ups are blocked (show the blocked pop-up)

February 2012 If you have any questions, contact your FSO-IS or SO-IS. Good Luck! 16