College of Liberal Arts Tenure and Promotion workshop: PROCEDURES AND POLICIES 17 October 2014

Our goals  Procedural Fairness and Consistency at All Levels from point of hire to tenure and promotion  Clear, Focused, Ongoing Evaluation and Feedback via annual review letters  Formal Presentation of Accomplishments in T&P E- dossier whose content is consistent with that emphasized in annual reviews

Calendar of Key Steps  Mandatory Tenure Review in Year 6  Dossier Preparation Generally Begins in Spring of Yr. 5  Departmental Review in Fall of Yr. 6  Department Chair’s Independent Recommendation (letter approximately October 1)  CoLA P&T Committee Review  Minimum of 9 Faculty at Rank of Professor  At least 3 each from Arts, Humanities, Social Sciences  Recommendation by Dean (letter before/after Thanksgiving)  Review and Recommendation by Provost (letter before/after Spring Break)  Final Action by Board of Trustees

Key Steps IN PROGRESS  You’re Hired  You’re Hired  Review Department Operating Paper  Discussions with Chair and Colleagues about departmental expectations for tenure and promotion  Work with a CoLA Mentor  Ongoing Tracking -- Annual Review Process Chairs should discuss progress toward tenure.Chairs should discuss progress toward tenure. Schedule a meeting with the Dean.Schedule a meeting with the Dean.

What counts on Your cv?  Entire record is reviewed.  Work since hire or last promotion is most critical.  Work since hire or last promotion goes on “grid.”  CoLA’s offer letter language:  Scholarly work completed prior to taking this appointment will be considered as part of the tenure and promotion case. Such a prior record may complement but not substitute for a record of academic achievement at SIUC, the latter being essential.  Overall trajectory and pattern of work is critical.

what is Early promotion? what is Early promotion?  Only one try at tenure during probationary period Usually only promotion review is requested in an early request.Usually only promotion review is requested in an early request.  For early promotion to Associate Professor, tenure automatically follows promotion.  Department, College, and Provost want to see evidence of productivity at SIUC.  Discuss pre-SIUC work with Chair, note Dean’s annual review letter, and meet with the Dean.  How early is “Too Early” ?

How many voters? Insufficient number of colleagues in department at required academic rankInsufficient number of colleagues in department at required academic rank Assistant  Associate: At least 3 individualsAssistant  Associate: At least 3 individuals Associate  Full: At least 3, but candidate may request 5.Associate  Full: At least 3, but candidate may request 5. Chair appoints appropriate colleagues from other departments.Chair appoints appropriate colleagues from other departments. Chair consults with candidate in generating ideas for outside members.Chair consults with candidate in generating ideas for outside members.

Who votes and how often? Department ChairDepartment Chair Usually attends departmental P&T committee meeting, but doesn’t vote and is not a member of the committee.Usually attends departmental P&T committee meeting, but doesn’t vote and is not a member of the committee. Makes independent recommendationMakes independent recommendation College P&T CommitteeCollege P&T Committee Any member of the College P&T committee from the candidate’s department recuses himself or herself from all discussion and does not vote.Any member of the College P&T committee from the candidate’s department recuses himself or herself from all discussion and does not vote.

External reviewers Letters inform reputation and standing in field.Letters inform reputation and standing in field. Letter-writers should NOT be collaborators, friends, or former professors.Letter-writers should NOT be collaborators, friends, or former professors. Letter writers should have national or international recognition in field.Letter writers should have national or international recognition in field. Letter writers invited by chair, with input from candidateLetter writers invited by chair, with input from candidate Candidate chooses to waive or not waive access to letters (prior to letter solicitation).Candidate chooses to waive or not waive access to letters (prior to letter solicitation). 5-6 letters generally suffice5-6 letters generally suffice

When is the dossier finalized?  Once dossier is submitted for departmental-level review, it is Closed.  No additional material can be added except for Chair’s letter, Dean’s letter, and if desired faculty rebuttal letter.  Faculty member may pull or withdraw a dossier once it has begun the review process.  Review process otherwise continues from Department to College to Provost to Board of Trustees.

Know about venue and quality  Be Aware of Departmental Expectations  Discipline-Specific Issues

Who’s responsible for what? For more information, see the Associate Provost for Academic Administration’s website: information/index.htmlhttp://pvcaa.siu.edu/academic-administration/promotion-and-tenure- information/index.html