SCHOOL WORKFORCE CENSUS Alison York SIMS Software Support Service

Requirements for Autumn 2010 Scope What’s collected Main Changes Qualifications Reminders Process Detailed Reports Summary Report COLLECT Outline of the Session

Requirements for Autumn 2010

Census Reference Date: 4 November 2010 Collection period starts: 4 November 2010 o COLLECT opens for Coventry 12.00noon Collection period ends: 10 December 2010 o Schools need to have Submitted their file in COLLECT by 19 th November to allow HR to check and Approve This is no longer the same date as for School Census For leavers the date taken to be the Date of Leaving Collection Period

The date Create and Validate is run This is likely to be some point in November Date of Extraction

Primary Schools Secondary Schools Maintained Nursery Schools Maintained Special Schools CTCs Academies Scope In Scope  Early Years Settings  Independent Schools  Non-Maintained Special Schools  Sixth Form Colleges  PRUs  Alternative Provision  FE Establishments  Service Children’s Education Schools  Miscellaneous Establishments Out of Scope

Staff in regular service with current contract or service agreement at Census Reference Date (Teachers, Agency/Service Agreement Teachers, Teaching Assistants, Other Support Staff) Staff who are no longer employed by the school/LA but who were in regular service during the previous academic year – 1 September 2009 to 31 August 2010 Key features – who is in scope? Regular service defined as those staff with contracts or service agreements of one month (28 days) or more

Key features – what will be collected? School workforce level data Staff Details module Contract/Service Agreement module Absence module – school employed only Curriculum module – school employed only Qualification module School level dataCount of vacant teacher posts Staff information module - Counts of occasional teachers - Counts of 3 rd party support staff LA level dataCounts of educational psychologists

Key features – what will be collected? Snapshot data for staff currently employed Historical data -Staff details module - Contract/service agreement module -Curriculum module for all teachers and TAs (school employed only) -Qualification module for teachers, and TAs mainly working in maths and science -Staff details module and non-pay items in contract/service agreement module for those who left between 1/9/09 and 31/8/10 -Non-pay items in contract/service agreement module for those whose contracts changed between 1/9/09 and 31/8/10 -Absences that started or finished between 1/9/09 and 31/8/10 for teachers and TAs – both for current staff and those who have left (school employed only)

Workforce members and all their details can be excluded from this Census by removing the tick from Eligible for SWC in the Basic Details panel of Focus | Person | Staff. Excluding Information Eligible

Special Role Excluding Information A Staff contract can be excluded from the census by adding a role of “Do Not Include in Statutory Returns” for the contract in the Employment Details panel of Focus | Person | Staff. The other roles for the contract can be left in place but will be excluded from this Census. Other contracts for this person will be included

One annual collection in the Autumn “Optional” data items for other support staff – amended regulations to allow their collection Temporary teacher numbers should not be submitted NI numbers – please make every effort to provide but prefer to be left blank if don’t have one Post and role of executive head introduced Main Changes

Total pay – not required for teachers if pay scale, regional pay spine and spine point provided Qualification verified no longer needs to be provided (although this is still an Ofsted requirement) Qualification codes – expanded guidance on how to deal with other levels of qualifications Qualification subject codes – no change – improved advice Main Changes

CodeDescription Q300English Studies Q310English Language Q320English Literature Q321English Literature by period Q322English Literature by author Q323English Literature by topic Q330English as a second language Q340English Literature written as a second language Q390English studies not elsewhere classified Subject Code JACS codes Spreadsheet available on our Website under Downloads For a degree in English Language can return either: Q300 English Studies (Subject Code) or Q310 English Language (more detailed JACS Code)

Staff “acting up” in schools – preference is for information on the acting up position Absence collected for previous academic year – defined as 1/9/09 to 31/8/10 Absent on census day no longer needs to be provided Date of arrival in school – required for staff who started from 1/9/09 but don’t provide if not sure Vacancy subject for special schools – use “not applicable” or “primary curriculum” not “SEN” Definition of temporarily filled post – as per 618g Main Changes – School Employed Staff

Uses DOL for deciding which workforce member to include where contract and service agreement information is not included. Use of Employment Start date (DOA) for deciding which workforce members to include where contract and service agreement information is not included. There are changes to DfE validation rules. A DfE Summary report is now included. There are changes to the Detail reports. Main changes – school employed staff - cont

Post of Teaching Assistant – please use rather than Support Staff Teacher Number – please provide, without this can’t match in qualifications from the GTC Destination/origin to be provided for leavers/starters from Sept 2009 For on-going absences leave end date blank For on-going sickness absences leave working days lost blank Curriculum hours: should be recorded to 2 decimal places Notes must be added to unresolved queries Carry out a Dry Run Some Reminders

SWC Process..\..\Capita SWC Docs\Autumn 2010\SWC Application.ppt

Demonstration of COLLECT test file