Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 1 by Mary Anne Poatsy, Keith Mulbery, Lynn Hogan, Amy Rutledge, Cyndi Krebs, Eric Cameron, Rebecca Lawson Chapter 1 Introduction to Excel

Explore the Excel window Enter and edit cell data Create formulas Use Auto Fill Manage worksheets 2 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Manage columns and rows Select, move, copy, and paste data Apply alignment and font options Apply formats Select page setup options Preview and print a worksheet 3 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

A spreadsheet is an electronic file used to organize related data and perform calculations. Example- Microsoft excel. 4 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

A worksheet is a single spreadsheet that contains, formulas, values, text, and graphical representations of data. Each worksheet is identified by a sheet tab A workbook is a file containing related worksheets. By default, new workbooks have one worksheet. 5 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

6

7

8

Worksheet rows lie horizontally and are numbered from 1 to 1,048,576. Worksheet columns lie vertically and are labeled from A to Z. Successive groups of 26 columns are labeled AA to AZ, BA to BZ, etc. A cell is the intersection of a row and column A cell address or cell reference names a cell and it is made up from the column letter and row number. The active cell is the current cell. 9 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

10 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

11 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. Text is any combination of letters, numbers, symbols, and spaces not used in calculations.

12 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. Values are numbers that represent a quantity or a measurable amount.

13 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. You can enter dates and times in a variety of formats in cells, such as 9/1/2016; 9/1/16; September 1, 2016; or 1-Sep-16. You can also enter times, such as 1:30 PM or 13:30.

Formulas are combinations of cell addresses, math operations, values and/or functions A formula begins with the equal sign (=) – Examples: =A1+A2 =C2*5 14 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

15 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. OperationCommon SymbolSymbol in Excel Addition++ Subtraction-- MultiplicationX* Division÷/ Exponentiation^^ The formula is displayed in the Formula Bar when the cell is selected. The following table shows what mathematical keys to use when entering formulas in Excel.

It is best to use cell addresses in formulas versus actual data – If cell A1 contains the value 5 and you need to add B1 to this value, use =A1+B1 versus =5+B1 If the data changes, Excel will recalculate the result 16 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Auto Fill enables you to copy the contents of a cell or cell range to continue a series using the fill handle. The fill handle is the small green square in the bottom right corner of an active cell 17 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

The default worksheet name Sheet1 does not describe the contents of the worksheet. You should rename worksheet tabs to reflect the sheet contents. To rename a worksheet, do one of the following: Double-click a sheet tab, type the new name, and then press Enter. OR Right-click the sheet tab, select Rename from the shortcut menu,type the new sheet name, and then press Enter. 18 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

To insert a new worksheet, do one of the following: Click New sheet to the right of the last worksheet tab. Click the Insert arrow—either to the right or below Insert—in the Cells group on the HOME tab and select Insert Sheet. Right-click any sheet tab, select Insert from the shortcut menu, click Worksheet in the Insert dialog box, and then click OK. Press Shift+F Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

To delete a worksheet in a workbook, do one of the following: Click the Delete arrow—either to the right or below Delete—in the Cells group on the HOME tab and select Delete Sheet. Right-click any sheet tab and select Delete from the shortcut menu 20 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Moving a worksheet changes its order among sheet tabs. To move a worksheet, Drag the sheet to its new location. Or Click Format in the Cells group on the HOME tab and select Move or Copy Sheet, or right-click the sheet tab you want to move and select Move or Copy to display the Move or Copy dialog box 21 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Copying a worksheet makes a duplicate sheet at the new location. The process for copying a worksheet is similar to moving a sheet. To copy a worksheet Display the Move or Copy dialog box, select the To book and Before sheet options. click the Create a copy check box, and then click OK. 22 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

To insert a new column or row, do one of the following: Click in the column or row for which you want to insert a new column to the left or a new row above, respectively. Click the Insert arrow in the Cells group on the HOME tab and select Insert Sheet Columns or Insert Sheet Rows. OR Right-click the column (letter) or row (number) heading for which you want to insert a new column to the left or a new row above, respectively, and select Insert from the shortcut menu. 23 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

24 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. To delete a column or row, do one of the following: Click the column or row heading for the column or row you want to delete, then click Delete in the Cells group on the HOME tab. Right-click the column letter or row number for the column or row you want to delete and select Delete from the shortcut menu.

25 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. To delete a cell or cells, Select the cell(s), click the Delete arrow in the Cells group, and then select Delete Cells to display the Delete dialog box, then Click the appropriate option to shift cells left or up and click OK.