2010 HSGP Grant Roll-out Michigan State Police Emergency Management and Homeland Security Division Sam Jonker-Burke and Mike Curtis

Goals Today Highlight the material 2010 changes Existing requirements Review standard process in place BSIR Reporting Answer Questions

Major Changes 25% minimum requirement for Preparedness Planning has been removed. Management and Administration (M&A) has been increased to 5%.

Law Enforcement Terrorism Prevention Activities (LETPA) As with FY 2009 HSGP the 2010 HSGP will not contain a separate line-item Law Enforcement Terrorism Prevention Program (LETPP). States are required to ensure that a minimum amount of their SHSP/UASI award funds are dedicated towards LETPA oriented planning, organization, training, exercise, and equipment activities. Minimum is between 26% and 28% due to appropriation language Actual $ amount is listed in the grant agreements

Personnel Activities A personnel cap of up to 50 percent of total program funds may be used for personnel and personnel- related activities In general, the use of HSGP grant funding to pay for any staff and/or contractor time is considered a personnel cost. Also included are salaries and personnel costs under the M&A category – currently 5% For detailed guidance see: Personnel Activities: Page of FY 2010 HSGP Guidance and Application Kit Page of FY 2010 Michigan Supplement Guidance Document is on Supplemental Attachment CD supplied.

Personnel Activities Cont Activities that are considered “personnel” and “personnel-related,” and therefore count against the personnel cost cap of 50 percent, include, but are not limited to: ○ Operational overtime ○ Overtime/backfill to participate in approved training or exercise deliveries ○ Salaries and personnel costs of intelligence analysts

Personnel Activities Cont ○ Overtime to participate in intelligence sharing activities ○ Salaries and personnel costs of planners, equipment managers, exercise coordinators, and/or training coordinators ○ Salaries and personnel costs under the M&A category ○ Contractor costs associated with performing the above activities

FY 2010 Regional Investment Projects 11 investments were developed using Goals and Objectives from the State and regional homeland security strategies. Each region will be provided an index that identifies which Goals and Objectives from their Regional Homeland Security Strategy support which investment(s).

FY 2010 Regional Investment Projects Cont. The index can be used to easily determine which investment the region is working towards accomplishing by completing a specified Objective. Investment Projects start on page 21of the FY 2010 Michigan Supplemental Guidance.

Investment Project Review #1 (page 22 of Regional Guidance) Each Investment Project includes: Header with corresponding title / state investment # National Priorities and Target Capabilities best supported by the Investment Project are identified (Note: best supported; i.e. list is not necessarily exhaustive) Investment description summary

Investment Project Review #2 (page 23 of Regional Guidance) Table section: Investment Project outputs with description and implementation activities Two columns: Project Output and Description Project Output identifies various different outputs (products/objectives of the Investment Project) that must be addressed to complete (i.e. Investment Project activities) Description column provides additional detail of what is expected from each identified project output.

Investment Project Review #3 Using a different Investment: ○ A region may choose to tie a strategic goal or objective to an investment other than the one identified in the index if the region feels one of the goals/objectives is better reflected in another investment and/or that the identified investment does not fully accomplish the intent of the specific objective(s). Region must provide a rationale in the Project Justification form to explain how the identified goal/objective supports accomplishment of the overall mission of the selected investment.

Same ACJ Process Submit Allowable Cost Justification (ACJ) ○ Receive EMHSD evaluation Environmental and Historic Preservation (EHP) Program requirements ○ FEMA, through its EHP Program, engages in a review process to ensure that FEMA-funded activities comply with various Federal laws. Use of funds for construction, renovation, and/or installation projects must comply with EHP.

Regional Investment Project Projections (RIPP) #1 Must include Investment Projects listed on the Region specific indexes Include funding dedicated with timeline Include any additional Investment Projects that the Region tie their RHSS to, that are not listed on the index

Regional Investment Project Projections (RIPP) #2 Summary due by July 1, 2011 Send completed sheet electronically to:

BSIR Reporting Change from the Quarterly Reports to the BSIR Reporting ○ BSIR is a Federally mandated report ○ 2 times a year vs 4 times a year ○ Still reporting on objectives accomplished as before ○ Corresponds to Investment Project outputs

Revised PJ/BSIR Form Now a PDF document Some new information Instructions are imbedded in the document ○ Move the mouse over the field and instructions will pop-up

QUESTIONS?

Contact Information Sam Jonker-Burke Mike Curtis

FY 2009 Grants and Prior For all open grants: ○ BSIR Reports will be required for the period ending June 30, 2011 EMHSD will be sending an to the subgrantee for open grants to inform the subgrantee of the new BSIR report and the due dates.