Welcome to the DARS Users’ Group Meeting Fall 2004

AGENDA Announcements Arizona Course Applicability System (AZCAS) User Statistics Interactive Audit (DARWIN) NCAA Pilot and the Audit New audit (TRANSCRIPTG) for +/- grades Reminder about exceptions to University requirements Remember when using the K screen Questions for us?

Arizona CAS Usage Statistics & Update Amy Fountain, AzCAS Transfer Analyst(520)

Finding usage information CAS Homepage: “Planning” tab: casteam AZcas98! (Case matters) Go there (CAS Planning Area)CAS Planning Area

Student Accounts Total by institution This is the institution a student self-selects, not necessarily the school the student is at now. CAS users tend to select their target school. Total by month for current year There’s been a steady stream of new accounts per month for the last year Back to the Usage Stats IndexUsage Stats Index

Transfer Guide Requests Query engine allows you to enter your own parameters Date can take entries of form MM/DD/YYYY Degree Program Code is the DARS DPROG code Year/Term code takes entries of form YYYYT Back to the Usage Stats IndexUsage Stats Index

Planning Guide Requests Program name – if you don’t know the DARS program code, can search on a name I.e. ‘bus’ brings back programs including “Business” General query tip – if you aren’t sure of a code, try a general query and see how the codes are formatted, then use that in your next query. Back to the Usage Stats IndexUsage Stats Index

Other cool usage counters CAS Web Reports – General hit counters for the CAS sites https report counts all hits inside of the CAS application (the one you have to log into as a guest or a member) http report counts all hits to the site that aren’t inside of CAS itself. CAS Survey Results Real-time summary of the CAS user satisfaction survey results Can view results for all time, or just for current year ACETS Numbers Report Back to CASCAS

Update on CAS Resources Arizona Advising Conference – February 10-11, 2004 at Maricopa The CAS Team has submitted 3 presentations Degrees and Pathways – new query engine tool Advisor tab > Degrees and Pathways > 2004 Go to the Degrees and Pathways Query EngineDegrees and Pathways Query Engine Advisor Level Accounts in CAS Allow Advisors to view planning guides created by students for programs at the advisors’ institution Provided students disclose their CAS ID to advisors

Coming attractions Pima College piloting an automatic course import into CAS from their SIS Possible statewide licensure for this interface, depending upon Pima’s experience New “Blended Planning Guides” will provide a centralized view of AGEC, pathway & university planning guide info in CAS Go to the prototype blended guideprototype blended guide

Back to Kristy!

Interactive Audit (DARWIN) The newest upgrade of DARS is called DARWIN and it moves all DARS functions to the web So all users (student and staff) will access DARWIN via the web An exciting feature that is available with the upgrade is the interactive/graphical audit Let’s see the future of DARS DARS Web LoginDARS Web Login

NCAA Pilot and the Audit Adding new “Electives” requirements to a select number of DPROGS at all three campuses for Fall 2004 Will be working with departments to monitor progress through the fall and spring semesters Goal is to have requirements added to all DPROGS by Fall 2005

0248 ***************************************************************** 0249 OPT ELECTIVES - The following ASU courses have not been 0250 used to meet specific requirements FA02 M ITA B ELEMENTARY ITALIAN 0253 SP03 M ITA B ELEMENTARY ITALIAN 0254 ***************************************************************** 0255 OPT ELECTIVE COURSE WORK - The following transfer courses 0256 have not been used to meet specific requirements FA01 AXX TA StMartin: ATH INTRO ANTHROPOLOGY 0260 FA01 CXX TA StMartin: COL FIRST YR SEMINAR 0262 SP02 GXX TB StMartin: GLS GLBL ISS 0264 SP02 HXX TA StMartin: HIS US HIST SINCE SP00 JXX TA UofAk Se: JOUR 193L 0267 ST:INTRO/VIDEO PROD Current ELECTIVES Requirements

0218 ***************************************************************** 0219 OPT TOTAL HOURS REQUIRED TO COMPLETE THE DEGREE The NEEDS HOURS note indicates the actual total 0222 hours required for you to complete this degree NEEDS: HOURS 0224 ***************************************************************** 0225 OPT ELECTIVES - Courses not used to meet specific 0226 requirements The NEEDS HOURS note indicates the elective hours 0229 needed, in addition to the degree requirements, 0230 to equal the total hours for this degree NEEDS: 28.0 HOURS Elective hours (without any course splitting) that 0234 can be applied to the total hours for the degree HOURS TAKEN 0236 FA02 M UNI A ACAD SUCCESS AT THE UNIVERSIT 0237 FA02 M WAC Y INTRO ACADEMIC WRITING New ELECTIVES Requirements (All Students)

0255 ***************************************************************** 0256 OPT TOTAL HOURS REQUIRED TO COMPLETE THE DEGREE Specific requirements for this degree require more 0259 than 120 hours; or, you have taken more hours 0260 to complete specific requirements than the hours required for this degree The NEEDS HOURS note indicates the actual total 0264 hours required for you to complete this degree NEEDS: HOURS 0266 ***************************************************************** 0267 ELECTIVES - Courses not used to meet specific 0268 requirements Courses in excess of hours necessary for the degree HOURS TAKEN 0272 FA01 M UNI Y ST:STUDENT ATHLETE SUCCESS 0273 SP02 M EPE Y # COLL SPRT:TRACK & FIELD 0274 Converted to: M KIN 310 New ELECTIVES Requirements (All Students)

0238 SP03 M MAT C CAL/ANALYTIC GEO I 0239 FA03 M MAT B CAL/ANLYTIC GEO II 0240 SP04 M CIS C COMPUTER APPL/INFO TECH 0241 ***************************************************************** 0242 OK MINIMUM CUMULATIVE GPA REQUIRED FOR ATHLETE % of institution's min GPA by start of 3rd year EARNED: 25.0 HOURS 2.68 GPA 0245 ***************************************************************** 0246 NO NCAA QUALITATIVE MEASURE: An athlete entering the 3rd 0247 year must have at least 25% of course reqs. completed 0248 EARNED: 25.0 HOURS > NEEDS: 1 SUB-GROUP Total applicable hours required for graduation 0252 NEEDS: HOURS Percentage of degree requirements after two years: HOURS TAKEN 0256 NEEDS: 5.0 HOURS 0257 ***************************************************************** NCAA Requirements (Athletes only)

New Audit (TRANSCRIPTG) for +/- grades Audit will report the true cumulative GPA (without capping at 4.00) All other audits now cap cumulative GPA at 4.00

0017 ***************************************************************** 0018 CUMULATIVE HOUR AND GPA SUMMARY 0019 ASU WORK HOURS TAKEN 4.00 GPA 0021 ALL TRANSFER WORK HOURS TAKEN 3.42 GPA 0023 COMBINED GPA FOR ASU & ALL TRANSFER WORK HOURS TAKEN 3.47 GPA 0025 ***************************************************************** 0026 LISTING OF ALL ASU COURSES 0027 ASU WORK IS LISTED IN ALPHABETICAL ORDER 0028 FA03 M BUS A FUNDAMENTAL MGT/COMM 0029 FA03 M COB A BUSINESS FORUM 0030 SP04 M MGT A+ ORG & MGT LEADERSHIP 0031 ***************************************************************** 0032 LISTING OF ALL TRANSFER COURSES 0033 ALPHABETICAL ORDER 0034 SP03 ACC TA SctsdlCC: ACC 230, USES OF ACCOUNTING INFOR SP03 ACC TA SctsdlCC: ACC 230, 240 TRANSCRIPT – Capped GPA

0016 ***************************************************************** 0017 CUMULATIVE HOUR AND GPA SUMMARY 0018 SHOWING UNCAPPED CUMULATIVE GPA 0019 ASU WORK HOURS TAKEN 4.14 GPA 0021 ALL TRANSFER WORK HOURS TAKEN 3.42 GPA 0023 COMBINED GPA FOR ASU & ALL TRANSFER WORK HOURS TAKEN 3.47 GPA 0025 ***************************************************************** 0026 LISTING OF ALL ASU COURSES 0027 ASU WORK IS LISTED IN ALPHABETICAL ORDER 0028 FA03 M BUS A FUNDAMENTAL MGT/COMM 0029 FA03 M COB A BUSINESS FORUM 0030 SP04 M MGT A+ ORG & MGT LEADERSHIP 0031 ***************************************************************** 0032 LISTING OF ALL TRANSFER COURSES 0033 ALPHABETICAL ORDER 0034 SP03 ACC TA SctsdlCC: ACC 230, USES OF ACCOUNTING INFOR SP03 ACC TA SctsdlCC: ACC 230, 240 TRANSCRIPTG – Uncapped GPA

Plus/Minus Transfer Grades You may see these numbers until we can change the display. ***************************************************************** OPT ELECTIVE COURSE WORK - The following transfer The following courses earned transfer credit FA03 CXX TC+2 UtahStat: CHEM 1220 PRIN OF CHEMISTRY II FA03 CXX TA-3 UtahStat: CHEM 1240 CHEM PRIN LAB II SP03 CXX TA- UtahStat: CHEM 1210 PRIN OF CHEMISTRY I SP03 CXX TA- UtahStat: CHEM 1230 CHEM PRIN LAB I SP02 CXX TB UtahStat: CS 1010 FOUND OF CS SP02 CXX TP UtahStat: CS 1020 COMPUTING & BEYOND FA02 CXX TB+ UtahStat: CS 1050 PROB SOLV W/COMPUTER SP03 ENG TB+ UtahStat: ENGL 1010,ENGL 2010 INTRO TO WRITING ++ SP03 ENG TB+ UtahStat: ENGL 1010,ENGL 2010 INTRO TO WRITING ++ *****************************************************************

Reminders about exceptions to University Requirements All exceptions to university requirements must be completed by a DARS staff member Exceptions to university requirements can only be completed if approved by the Academic Provost’s office and only after the approval is posted on the RG81 screen in the SIS Examples are students approved to graduate with less then required total hours or less than required upper division hours

RG81 Screen with Provost Approval Note RG81 ARIZONA STATE UNIVERSITY 10/12/04 LTERM ID: CV300 STUDENT NOTE SCREEN 10:20: ID: NAME: JONES, THOMAS PET TO ACCEPT 68 JUNIOR COLLEGE HOURS AND WAIVE 4 UPPER DIVISION 05/17/04 HOURS APPRVD PER EAST COLLEGE AND PROVOST 05/17/ ACTION: B NEXT ID: PAGE 0001 B=BYPASS, R=REVIEW, U=UPDATE, PF4=INSERT LINE, PF7=BKWD, PF8=FWD, CLEAR=EXIT

Remember when using the K screen Do not leave the K screen open and run the risk of being timed out Exit correctly by pushing the F3 key or courses may be duplicated in the audit If you find duplicate courses in the audit go to the student’s K screen enter “T” in the DISPLAY IND field the student’s locked courses will appear exit the screen by pressing F3 – the duplicate set of courses should be removed from the audit

AUDIT AFTER K SCREEN TIME OUT 0149 ***************************************************************** 0150 OK University General Studies 0151 NATURAL SCIENCES (SQ) & (SG) 0152 EARNED: 10.0 HOURS 2 SUB-GROUPS ) You have taken one SQ course HOURS TAKEN 0156 SP02 GLG TA GlndleCC: GLG 101, INTRO TO GEOLOGY I-PHYSI SP02 GLG TA GlndleCC: GLG 101, INTRO TO GEOLOGY I-PHYSI ) You have taken one SQ or SG course HOURS TAKEN 0163 SP02 PLB TA Phnix CC: BIO PLANTS & SOCIETY 0165 *****************************************************************

AUDIT AFTER K SCREEN TIME OUT 0296 OPT ELECTIVE COURSE WORK - The following transfer 0297courses have not been used to meet specific requirements 0303 SP02 GLG TA GlndleCC: GLG 101, INTRO TO GEOLOGY I-PHYSI SP02 GLG TA GlndleCC: GLG 101, INTRO TO GEOLOGY I-PHYSI SP00 HXX TA Rogue CC: HST HIST OF WLD CIVILIZATION 0319 SP02 PLB TA Phnix CC: BIO PLANTS & SOCIETY 0321 SP97 PXX TC SrnOregn: PH OUTER SPACE:STARS 0323 SP97 PXX TC SrnOregn: PH OUTER SPACE:STARS 0325 SP02 SPA TA Phnix CC: SPA ELEMENTARY SPANISH I 0327 SP02 SPA TA Phnix CC: SPA ELEMENTARY SPANISH I 0329 SP00 WXX TA Rogue CC: WRT ENGLISH COMPOSITION II

Questions for us?