doc.: IEEE /0038r0 Submission Jan 2012 Adrian Stephens, Intel CorporationSlide nd Vice Chair’s Report – Jan 2012 Date: Authors:

doc.: IEEE /0038r0 Submission Introduction This presentation is a status update on attendance, membership, balloting and documentation matters. If you are new to , read document 11-10/0274 ** That document covers material every member needs to know: Places to look for information, Policies and Procedures, Patent Policy, WG Guidelines, Network, Attendance, Membership, Documentation, Reflectors ** ( participant-introduction.ppt) participant-introduction.ppt Jan 2012 Adrian Stephens, Intel CorporationSlide 2

doc.: IEEE /0038r0 Submission Assigned Numbers Authority (ANA) The ANA is Adrian Stephens The purpose of the ANA is to ensure we have no conflicts for numbers between parallel developments. Such a conflict has the potential to create interoperability problems. The ANA Process: –Request by TG Editor (or TG chair) to ANA –ANA checks for conflicts with TG Editors –ANA issues revised spreadsheet showing any changes Jan 2012 Adrian Stephens, Intel CorporationSlide 3

doc.: IEEE /0038r0 Submission ANA - 2 The latest database is 11-11/0270r8 (Dec 2011) Changes since last meeting: REVmb final allocations Changes since last meeting: TGac initial allocations Jan 2012 Adrian Stephens, Intel CorporationSlide 4

doc.: IEEE /0038r0 Submission Jan 2012 Adrian Stephens, Intel CorporationSlide 5 Current Membership Status Data as of Definitions: Aspirant: a member who has attended 1 qualifying meeting Potential Voter: a member who has attended 2 qualifying meetings and will become a voter at the start of the next plenary they attend StatusNumber Aspirant113 Potential Voter40 Voter300

doc.: IEEE /0038r0 Submission Jan 2012 Adrian Stephens, Intel CorporationSlide 6 Recent voting member history

doc.: IEEE /0038r0 Submission WG Balloting - ePoll Each WG letter ballot sequence (i.e., task group) has its own voting pool set to the voting members of at the time the ballot first reaches 75% approval. –I get asked all the time “should I vote on this ballot” –The answer is “go check the voters list published with each and every ballot”. There’s a link on the home page during the ballot. The mechanism we will use to collect votes/comments is the ePoll mechanism provided by the IEEE-SA. –Currently switch to ePoll is under review Use either individual comments or the template.csv spreadsheet provided. Can also supply comments using.xls format You will need to sign in using your IEEE-SA web account Jan 2012 Adrian Stephens, Intel CorporationSlide 7

doc.: IEEE /0038r0 Submission Jan 2012 Adrian Stephens, Intel CorporationSlide 8 Recording Attendance It is a requirement that attendees register, in order that a correct record of attendees and their disclosed affiliations can be recorded in the minutes. You must record 75% attendance of eligible slots in a session for that session to count towards gaining or maintaining voting membership You need a single IEEE-SA web account –The IEEE SA web account requires a working address –do not remove your address from the account Use the address associated with that web account when registering attendance –If you change addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly Record attendance using this URL: – –Click the “802.11” attendance link on the left hand side

doc.: IEEE /0038r0 Submission Jan 2012 Adrian Stephens, Intel CorporationSlide 9 Session graphic Jan Normal slots, 2 Extra slots 75% attendance requires 14 slots attended Closing plenary requires only 1 registration for 2 slot credit Source: 11-11/1595r0 Register once

doc.: IEEE /0038r0 Submission Online Calendar This session’s meetings are also shown on the calendar on the home page ( This is a Google calendar There are multiple ways of accessing this information, for example from a cell-phone, or as a remote calendar. Note: the schedule on this calendar will be updated, but any room changes will not. Jan 2012 Adrian Stephens, Intel CorporationSlide 10

doc.: IEEE /0038r0 Submission Jan 2012 Adrian Stephens, Intel CorporationSlide 11 Documentation

doc.: IEEE /0038r0 Submission Jan 2012 Adrian Stephens, Intel CorporationSlide 12 Local File Document Server information Local FTP server: ftp://newton.events.ieee.org (anonymous)ftp://newton.events.ieee.org External Document Server

doc.: IEEE /0038r0 Submission Synchronizing while at the meeting Particularly important when external bandwidth is limited and unreliable Use anonymous ftp –Host: ftp://newton.events.ieee.org –User: anonymous –Password: –Destination directory: /802.11/10 Freeware tools are available, for example search for “syncback free” ** ** Other tools are available. The IEEE does not endorse the use of any particular tool. Jan 2012 Adrian Stephens, Intel CorporationSlide 13

doc.: IEEE /0038r0 Submission Jan 2012 Adrian Stephens, Intel CorporationSlide 14 Reflectors

doc.: IEEE /0038r0 Submission Jan 2012 Adrian Stephens, Intel CorporationSlide 15 Reflector Requests There is an reflector for the working group, plus one for each task group. Access to the reflector is limited to those who are members with status: aspirant, nearly-voter, potential- voter, voter. To change your access, visit the reflector request page: –Gathers information and sends an to Vice Chair If you change address – please let me know. I will perform a global change to the list servers.

doc.: IEEE /0038r0 Submission Backup Jan 2012 Adrian Stephens, Intel CorporationSlide 16

doc.: IEEE /0038r0 Submission Membership – Historic Data Jan 2012 Adrian Stephens, Intel CorporationSlide 17

doc.: IEEE /0038r0 Submission Documents – historic data Jan 2012 Adrian Stephens, Intel CorporationSlide 18