Pam Deegan CIO Conference October 25, 2011

 If you build it, they will come OR we schedule for students.  Establish time blocks to maximize efficiency for students, teachers, and classrooms. Stay in time blocks.

Sample Time blocks 2 Days Per Week - Full Term 3 unit lecture (Total Hours = 49.5) Time Block 8am-9:20am 9:30am-10:50am 11:00am-12:20pm 12:30pm-1:50pm 2:00pm-3:20pm 3:30pm-4:50pm 5:00pm-6:20pm 7:30pm-8:50pm 2 Days Per Week - Full Term 4 unit lectures begin 7:30am (Total Hours = 66) Time Block 7:30am-9:20am 9:30am-11:20am 11:30am-1:20pm 1:30pm-3:20pm 3:30pm-5:20pm 5:30pm-7:20pm 7:30pm-9:20pm 2 Days Per Week - Full Term 5 unit courses (lecture) (Total Hours = 82.5) Time Block 8:00am-10:20am 9:30am-11:50am 11:00am-1:20pm 12:00pm-2:20pm 2:30pm-4:50pm 4:00pm-6:20pm 4:30pm-6:50pm 1 Day Per Week Lecture DayTime Block MTWTH2:00pm-4:50pm M-Th6:30pm-9:20pm FridayEnd Before 12:00pm FridayBegin After 12:00pm

 Schedule according to your own Academic Master. Plan, plan, plan.  Look at the fill rate of your courses. What is a good fill rate?  Look at wait list numbers.

 For progressive programs, think in pyramids.  Give departments hour, FTEF, or other allocation and FTES target. Why? And How?

Actual WSCH/ FTEF 75% Cap WSCH/ FTEF 90% Cap WSCH/ FTEF 95% Cap WSCH/ FTEF 100% Cap WSCH/ FTEF Anthropology Astronomy Automotive Technology Biology Communication Counseling Earth Sciences Education English

 Be aware of your curriculum cycle so you can schedule what you want, when you want. Know that you need to calculate adequate time for area dean, state, and commission approvals.  Think in systems. Look at your program needs on a 2-year basis.

CourseTitle Spring 2008Fall 2007 Summer 2007 Spring 2007Fall 2006 Summer 2006 HORT 115*Soil Science X X HORT 116*Plant ScienceXX XX HORT 117*Plant IdentificationXX X HORT 121*Landscape ManagementX X HORT 126*Landscape Irrigation X X HORT 127*Landscape DesignX X HORT 128*Landscape Construction X HORT 134*Plant Pest ControlX X HORT 110***Basic Horticulture X HORT 111***Intro to Agri-Bus Mgmt X X HORT 118***Arboriculture HORT 130***Adv Irrigation Design HORT 132***Turf Management X HORT 299***Coop Work ExpXX XX * Required Course; ** One of Two Courses Required; *** Select One Course

 Know your rate of cancellations, and build that into your schedule. Know when to cancel and how to cancel. Let’s talk about process.

 Hybrids?? 8-weekers?? Build them together so you don’t waste a room.

 What are the advantages of assigning rooms?? (with 2 year analysis of room utilization)  Sample of dates of migrating “ownership”  Department date  Instruction date  Others date

 Monitor your enrollments and be ready to make appropriate adjustments.  Have a protocol for adding new classes or cancelling others. ** Look at MiraCosta’s enrollment management system, EDDI at (go in as a guest, select “active”, and look at Fall 2010)

 Examine the IGETC/other patterns for your college. Look by day/night. Look by location. Look at everything!

 Know your apportionment methods and the impact of each method.  When you go away from weekly census, you lose FTES.  Positive attendance counts in the term where the last day rests.

 Summer can count in either year (class by class) IF Census day is in one year and end date in another.  Give yourself flexibility by scheduling this way.

 Know Board Policy or Contract regarding:  Full-time overload for Fall and for Spring.  Your order after load is filled  Summer, for both Full-time or Associate Faculty (could be different than state law).

 Part-time Faculty Load (State says they can only go over.67 for two semesters each 3 years. This has to be tracked. (very serious stuff)  Any teaching, including credit, non-credit, and count toward the 67%. Community Services is exempt.  How do you track this????

 Put together a good and accurate budget.  Copy of MiraCosta budget for instruction. Take a look!

Cutting  As you cut, keep your core as intact as you can.  What you keep involves analysis of your programs relative to your college’s goals, the state’s mission and mandates, and your community needs.  Base cuts on analysis of above--the rules are not the same for every program.

Know where you are going and then plan, plan, plan. Be nimble in these times.