FCADV FY Contract Overview July 6, 2011

Standard Contract Boiler Plate Language – Inclusion of/Change to the following: Purpose area of the contract Use of Homeland Security E-Verify System Failure to Perform Provision Dispute Resolution Provision

Attachment I Manner of Service Provisions – Staffing Levels credentials due within 30 days of contract execution and with change of key position Full Time Administrator (ED) Full Time Advocate Services Manager Full Time/Part Time Accounting Manager Full Time Employee serving as Emergency Coordinator Board President

Attachment I Cont’d Manner of Service Provisions – Individuals to be Served New provision regarding citizenship – Training Requirements Deleted provision related to those who can provider in- service training – Staffing Changes Due within five (5) business days of vacancy and when position is filled Must utilize FCADV program contact sheet

Attachment I Cont’d Personnel Files – Insertion of new requirement to use E-verify for all new employees hired (effective July 1, 2011) Deliverables – Records and Documentation – Reporting (Periodic Schedule Expanded) – Core Competency Shall use FCADV’s Core Competency Curriculum Must seek FCADV approval, if provider uses its own curriculum

Attachment I Cont’d Subcontractors – Must seek FCADV approval – Requires affidavits to contain information similar to that contained in Attachment I of your contract. – Electronic copy of subcontract must be forwarded to FCADV within 10 days Performance Measures – Measure reduced for safety plans from 98% to 97%

Attachment I Cont’d Reporting – Match ● Must be submitted on monthly basis on Exhibit G with actual expenditures – Inventory ● Must be submitted quarterly for that period ● Complete inventory due on June 15

Attachment I Cont’d Monitoring – FCADV is now fully responsible for monitoring related to Certification (new clause inserted) – Corrective actions plan required to be submitted to FCADV within 10 days of receiving monitoring report – FCADV will continue to monitor for VOCA requirements

Attachment I Cont’d Method of Payment – Matching Funds Required for FVPSA and STOP funding DVTF and GR are allowable fund sources for matching purposes Match for STOP project must be directly related to the project Prohibition on charging participant for services

Attachment I Cont’d Special Provisions – Victim Contacts Must not utilize FCADV funding to mail letters to participants home as a means of contact nor to count as a participant served

Attachment I Cont’d Exhibits – A – Deliverables – B – Payment Chart – C – Monthly Invoice – D – Statistical Report – E – Monthly Narrative Report – F – Quarterly Inventory Report – G – Monthly Financial Report (due each month with Invoice) – H – Annual Report *All reporting exhibits will be available online by July 29, 2011

Attachment II Certification – Match – Lobbying – Debarment – Subcontractors (Attestation)

Monitoring Activities Monitoring will begin in July 2011 Schedule posted online at link below contract_monitoring.php Centers may receive an abbreviated (one day) monitoring or full onsite (three day) monitoring based on prior year’s monitoring results

Primary Prevention (PPE) Deliverables – Exhibit A – 4 Quarterly webinars – 3 Community Action Team Meetings – Update to 5 Year Plan – 2 Rounds of Programming with Youth Supporting documentation due one month before invoice date PPE Invoicing (reported on Exhibit C) PPE claims will be forfeited if deliverable not completed or invoiced within required timeframe

Questions? Contract Manager FCADV 425 Office Plaza Drive 850/