Content by Jennifer Gray Parliamentary Procedure “Parlipro”

Content by Jennifer Gray What is Parlipro?  It is a set of parliamentary laws used for conducting business at meetings and public gatherings.

Content by Jennifer Gray History of Parlipro  Started in the early English Parliaments.  European settlers brought it to America.  In 1876 Henry Robert published a manual on Parliamentary Law. Book Roberts Rules of Order Book Roberts Rules of Order This book is still used by clubs, organizations, other groups of today as standard meeting order. This book is still used by clubs, organizations, other groups of today as standard meeting order.

Content by Jennifer Gray Why is Parliamentary Procedure Important?  It can be adapted to fit any organization.  Allows everyone to be heard and have their say without confusion. Democratic rule Democratic rule Flexibility (compromise & change) Flexibility (compromise & change) Protection of rights Protection of rights A fair hearing for everyone A fair hearing for everyone

Content by Jennifer Gray Order of Business (Agenda) 1. Opening Ceremony and/or Call to Order 2. Minutes from the previous meeting are read. 3. Officer Reports are given. 4. Special Committees (temporary)/ Special Orders 5. Unfinished Business 6. Committee Reports 7. New Business 8. Announcements/Closing Ceremony 9. Adjournment 10. Entertainment/Recreation/Refreshments

Content by Jennifer Gray Complete Order of Business Flow Chart Hand in when complete.

Content by Jennifer Gray How do members have their say?  Make Motions  Vote on Motions  Types of Motions Present Motions (“I motion we sell Brownies”) Present Motions (“I motion we sell Brownies”) Second Motion (“I second that”) agree Second Motion (“I second that”) agree Debate Motion (you give your opinions) Debate Motion (you give your opinions)

Content by Jennifer Gray 5 General Types of Motions  Main Motion – introduces subjects to be considered (I move that we purchase a camera.)  Subsidiary Motions – these change or affect how the main motion is handled (voted on before the main motion)  Privileged Motions – these concern important matters not related to pending business (I move we adjourn.)

Content by Jennifer Gray 5 General Types of Motions  Incidental Motions – questions that arise from other motions (I move to suspend the rules for the purpose of…)  Motions that Bring a Question Again Before the Assembly – asking for people to reconsider decision before it’s made final. (I move to reconsider.)

Content by Jennifer Gray Complete 5 Types of Motions Worksheet Hand it to teacher when complete.

Content by Jennifer Gray A Few Questions  Is it in order? (Does it relate to the part of the agenda we are on at that time?)  May I interrupt the speaker? There are times when it is ok because the motion is so important to the matter.  Do I need a second? Usually YES  Is it debatable? You have the right to debate most motions.

Content by Jennifer Gray A Few More Questions!  Can it be Amended? Some motions can be changed by striking out or inserting words.  What vote is needed? Majority most times. (2/3 vote when it concerns your rights)  Can it be reconsidered? Some motions can be debated again to give members a chance to change their minds. The motion to reconsider has to come from the winning side.

Content by Jennifer Gray How do I present My Motion? 1. Obtain the floor. Wait your turn, rise, say “Mr. (or Madam) President, then you give your name. Then the president recognizes you by repeating it. 2. Make your Motion stay on subject, avoid personal attacks, keep it positive – I motion we DO this (rather than using DO NOT) 3. Wait for your second (Another member says “I second that motion.”)

Content by Jennifer Gray How Do I Present My Motion 4. The chair (president) states your motion and says (“It is moved and seconded that we…..) If there is no second your motion will not be voted on or considered. 5. You can expand your motion. 6. The Chair Poses the question.

Content by Jennifer Gray Methods of Voting  Voice  Roll Call  General Consent (if there is no objection)  Show of Hands  Ballot

Content by Jennifer Gray Methods of Voting continued  A motion to Lay it On the Table Postpone temporary Postpone temporary  A motion to postpone indefinitely Postpone forever Postpone forever

Content by Jennifer Gray Parlipro Pyramid Main Motion Amend Refer Postpone to a Certain Time Limit Debate Close Debate Postpone Temporarily Q of Privilege Recess Adjourn Order of Proposal Order of Disposal No Debate 2/3 Vote

Content by Jennifer Gray Complete “Parlipro” Pyramid Worksheet Hand in before you leave.

Content by Jennifer Gray Taps of a Gavel  Single Tap – members are to be seated, after adjournment, after you have voted on a business item  Two Taps – call meeting to order  Three Taps – members stand during ceremonies  Series of sharp taps – restore order (get attention)

Content by Jennifer Gray Main Motion Ladder MAINMOTIONLADDER Announce the Vote Restate & Call for Vote Close Discussion Discussion Restate & Open Discussion Ask for a Second Main Motion

Content by Jennifer Gray Minutes of a Meeting  See the Secretary Record Handout

Content by Jennifer Gray Parliamentary Procedure Meeting Day!  Today you will be running a business meeting with opening and closing ceremonies.