Right Way to Run a Meeting Tad Perry South Dakota County Commissioners Spring Workshop March 20, 2013

Right Way to Run a Meeting Making a group of individuals effective--Propositions for Policy Making Mechanics for group policy making

Proposition 1 It is messy having egos in a process that requires consensus

Proposition 2 It is all about people

Proposition 3 Communication is the cement that connects the policy process pieces

Proposition 4 The process and individual’s roles are dynamic, constantly changing

Proposition 5 Preparedness creates opportunity

Mechanics of a Meeting Agenda setting Rules of the meeting Role of the Chair Role of the Public Meeting Flow-Business Order Taking action

Meeting Flow-Business Order Opening Exercise Call to Order Establish Quorum Approval of Minutes Community comments Reports Unfinished Business New Business Adjournment

Taking Action Motions-chair recognition, move, second, discussion Amendments to main motion- move, second, discussion, disposition

Member Privileges Point of Order –Challenges to a Chair's ruling Point of Information Point of Privilege

Disposition of Main Motions Table Table to specific time Table indefinitely Commit or refer Division of question [motion] Withdraw motion Previous Question

Change Previous Actions Take from table Reconsider Rescind

Meeting Record-Minutes Time and Place Attendance Agenda Overview Motions and Dispositions

Right Way to Run a Meeting Discussion Questions Ideas Experience