SQUID: Building and Using an Electronic Archive A Concurrent Session at the 2004 SACS Annual Meeting, Atlanta, GA David Eubanks, Director of Planning, Assessment, and Information Services Melinda Deyasi, Assistant Director of the Library

Content Map

How close are you to submitting the next Compliance Certification? 0 years …… years Feedback

Have you ever misplaced or lost important documents? Never…Sometimes…Frequently…Always Feedback

Would you like to have searchable electronic access to committee minutes, reports, and policy documents? Not Particularly…………………..Definitely Feedback

Arguments for an electronic archive: Less chance of losing important docs Useful for institutional effectiveness Great for electronic submission Costs next to nothing to build High in fiber

Doodle Stage

Results

Retrieval

“The Earthquake Prevention Committee (EPC) met on 11/4/2001 to discuss updating emergency plans [1023] in response to the Shake, Rattle, and Roll Survey (SRRS) administered the previous spring [998].”[1023][998] --Numbers in brackets link to the indicated documents through SQUID. Embedding

Have you ever found out you were working with an outdated copy of a file instead of the most recent one? Never…Sometimes…Frequently…Always Feedback

Advantages of one-source documents: Fewer “bad copies of files.” No need to attach a file. No unauthorized changes. Files have a web address that can by hyperlinked from other files, from an , or a web page. Each document has a unique ID.

Metadata

Source

Security

Receipt

Maintenance

How much does your library have to do with managing institutional documents? Not Much………………………..Everything Feedback

Assembly

The Report Link to the Compliance Report

Features in the works: More convenient login Connection to budget reports and other online resources—one password for all reports Integration with IE “loop” reports Electronic student portfolios The Future

Assessing The Elephant

The FACS

Results

Was this session useful? Not Particularly…………………..Definitely Feedback

“May all your outcomes be good ones!” Our Sponsor