Chapter 10 Making Books, Tables of Content, and Indexes

Chapter Objectives Create a book file Organize a book file Create a table of contents Create an index

Create a Book File Creating a book file: – A book is a collection of two or more InDesign documents, paginated as a single book – To create a book, click New on File menu, then choose Book – A book is an InDesign file, when open, it appears as a panel

Create a Book File To add documents to a Book panel – Click the Add documents button on the panel – Page numbering is updated in the panel – Double-clicking a document in Book panel shows Document is open icon

Create a Book File Name of book Synchronize styles and swatches with the Style Source Save the book button Print the book button Add documents button Remove documents button

Organize a Book File Manipulate order of documents in Book panel – Drag document up or down to new location – When reordered, documents are repaginated accordingly-in both panel and documents

Organize a Book File Book Page Numbering Options dialog box – Click Book panel options button, then click Book Page Numbering Options – Allows you to manipulate how documents are paginated as they are added – In book file first document starts numbering on right hand page

Organize a Book File Book Page Numbering Options dialog box – To start on left-hand page, double-click the page numbers of document in Book panel Opens both document and Document Numbering Options dialog box to define document start page

Organize a Book File Continuing pagination on the next odd page

Create a Table of Contents A table of contents (TOC) is an individual InDesign document that you add to the Book panel to become part of the book. Paragraph Styles are used by InDesign to generate a table of contents. Reformat the text of TOC once it has been created so that the font size is appropriate.

Create a Table of Contents Loading paragraph styles to retain consistent styles Click Load Paragraph Styles on the Paragraph Styles panel Open the document with the styles you choose

Create a Table of Contents The Indicates the Style Source icon means that InDesign regards the paragraph styles in that document as having the master paragraph styles. To make sure all documents use the same paragraph styles, you can synchronize the Book panel.

Create a Table of Contents Style Source icon

Create a Table of Contents To synchronize all documents in a book, click the Synchronize Selected Documents command on the Book panel menu.

Create a Table of Contents Generating a Table of Contents Be sure to choose the same document-setup specifications for the TOC as the other documents in the book. Add the TOC document to the Book panel. Load paragraph styles into the TOC document.

Create a Table of Contents Generating a Table of Contents – Use the Table of Contents command on the Layout menu. – Use the Table of Contents dialog box to add the paragraph styles to the TOC document – Be sure to check the Include Book Documents check box in the dialog box.

Create a Table of Contents Include Book Documents check box

Create a Table of Contents Once TOC is generated, you can reformat text. – Modify paragraph styles in TOC document only – Create new paragraph styles in TOC document – In Style section of the TOC dialog box, use new paragraph style to modify appearance.

Create an Index An index is an individual InDesign document you add to the Book panel to become part of the book. – Index entries are specified within documents and saved with document

Create an Index Select text you want to use for the index entry. Click Create a new entry button on Index panel.

Create an Index Index entry and page number Selected text

Create an Index To generate an index, click Generate Index on Index panel menu and click Include Book Documents check box.

Create an Index Generating a cross-reference index entry Create cross-reference in New Cross-reference dialog box. Create this cross-reference in document when other entries created.

Create an Index

Sorting index entries To sort entries together under new topic, create a new index entry. Decide where entry is to be located, then click pointer in headline. Click Create a new index entry button on Index panel.

Create an Index To sort index entries, when the New Page Reference dialog box opens, enter a list of entries.

Create an Index Three sorted entries

Create an Index