This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Bölgesel Rekabet Edebilirlik Operasyonel Programı’nın Uygulanması için Kurumsal Kapasitenin Oluşturulmasına Yönelik Teknik Yardım Technical Assistance on Institutional Building for the Implementation of RCOP in Turkey Trainer: Aslı Gülgör Procurement and Contract Management Non Key Expert

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Program DayTopics DAY 1 General Introduction to training, What is IPA, RCOP, ERA, SRER, DIS Imp. Introduction to PRAG & FIDIC and Contract Management DAY 2 Contract Management - SUPPLY Contract Management -SERVICES DAY 3 Contract Management –WORKS Financial Management DAY 4 Irregularity & Fraud Publicity & Visibility

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Tanışalım....

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Neden burdayız? Öğrendiklerimizin: %1’ ini tatma yoluyla, %2’sini dokunma yoluyla, %3’ünü koklama yoluyla, %11’ini işitme yoluyla, %83’ü görme yoluyla öğreniriz. Okuduklarımızın %10’unu, İşittiklerimizin %20’sini, Gördüklerimizin %30’unu, Hem görüp, hem işittiklerimizin %50’sini Söylediklerimizin %80’ini, Söylediklerimizin ve yaptıklarımızın % 90’ını hatırlarız.

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Tender decision Selection of procurement method Determination of the PQ criteria Collection of proposals Call for proposals Preparation of the tender documentEvaluation of PQ Evaluation of the proposals Selection of the eligible proposal Contract negotiations Contract Award Post-implementation liabilities Expiration of the Contract Dispute Management Implementation of the contract Preparation of the PQ documents

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY What is a Project? Implementation of the pre-planned ACTIVITIES and TASKS to achieve a particular TARGET within a pre- determined TIME SCHEDULE and BUDGET by using HUMAN and PHYSICAL RESOURCES Arises from a necessity and designed to meet this necessity Implemented in a certain place and a time frame It consumes certain inputs and produces certain outputs It consumes the sources which can be used by other alternative projects

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY What is NOT a Project? Project, is not an ENGINEERING DESIGN or DRAWING. Project is not a CONSTRUCTION. These are only some phases of a project. Project is not a PROPOSAL or an APPLICATION which is prepared in order to be submitted to the lending agencies.

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY I intend to buy a house next year (HOPE) I am doing my best to look like Sylvester Stallone (VISION) I am expecting to get a good degree in the university admittance exams (EXPECTATION) I have already chosen a Language School because I want to learn English at next year and I started to save up money for that (PROJECT)

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY How Many? Study Projects New Investment Projects Expansion Projects Continuation and Renewal Projects Modernization and Treatment Projects Research-Development Projects Technical Assistance Projects

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY HOW DO YOU MANAGE A PROJECT?

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY recap... Implementation of the pre-planned ACTIVITIES and TASKS to achieve a particular TARGET within a pre- determined TIME SCHEDULE and BUDGET by using HUMAN and PHYSICAL RESOURCES ACTIVITIES TASKS TARGET TIME SCHEDULE BUDGET HUMAN RESOURCES PHYSICAL RESOURCES

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY What is Project Management? Time Management Cost Management Human Resources Management Quality Management Stakeholder Management Risk Management Contract Management  Procurement Management  Dispute management Interface Management Target management

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Time Management Is not only the accomplishment of the task on time, but managing the time for the benefit of project Should be implemented with a methodology and tools Uses techniques such as CPM, GANNT and PERT Carried out concurrently with the Human Resources and Cost Management

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Cost Management Does not mean to implement a project on the lowest cost May be interpreted as to accomplish the project the pre-determined cost and at the highest benefit / cost ratio Uses the budget as an important data source and supplies input for techniques such as CPM and PERT Should be carried out concurrently with the Human Resources, Time and Contract Management

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Human Resources Management Nothing related to herding. Can not be carried out by Shepherds. Do not assign tasks for people, but allocates sound people for tasks Software, hardware, working environment as well as psychology are important factors for sound HR Management Should be carried out concurrently with Cost and Time Management.

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Quality Management Does not mean to perform a task at very high quality. It means completing a task in compliance with the pre-determined quality. Can be certified (or not) under ISO 9000 Uses the Quality Management System as one of the most important tools. Must include monitoring, recording, control, correction, corrective action and preventive measures.

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Stakeholder Management Coordinates the communication with the Stakeholders and the participants and ensure stakeholder participation Initiates with Stakeholder analysis, continue with the involvement of the stakeholders in the project and ceases with stakeholder evaluation. Not follows the stakeholders. Acts proactively Includes Physical and IT techniques as well as sociological and psychological tools

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Risk Management It does not mean to avoid risks, it is a tool to foresee the risks Risks and Probabilities should be determined beforehand. Risk action plans and scenarios should be prepared. Implemented as proactive or reactive measures

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Interface (Integration) Management Perform coordination of the Project with the other ongoing projects. Like the Stakeholder Management it is not carried out within the boundaries of but at the boundaries. Closely related with the national, regional and local planning and is a tool of total cost management. Data flow and cooperation is a must for implementation.

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Target Management Any successful management does not ensure that the work will necessarily hit the target. Vitally important for the planning projects and programmes Carried out by the Senior Project Management or the Program Management. Efficient implementation of monitoring and target evaluation is a must LFA is the most important management tool.

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Intellectual Services General / Ordinary Services

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY 28-30/05/07Contract Management Training LIFE CYCLE OF A PROJECT WEEKS OR MONTHS SCEPTICAL ENTHUSTIASM YEHOOOO IT WORKS THIS TAKES REALLY LONG TIME DID WE DO A MISTAKE ? WHO IS RESPONSIBLE FROM THESE RESULTS NIGHT OF NIGHTMARE I THINK I SEE SOME LIGHT I THINK IT WAS QUITE OK FIREWORKS AND CHAMPAİN IT WORKED!!! NO VISIBLE RESULTS

This project is co-financed by the European Union and the Republic of Turkey REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY Questions..