Site License Advisory Team June 30, 2015 meeting

Agenda 1.Microsoft Renewal 1.FY16-18 Agreement 2.New Features, Held Pricing 3.Windows 10 Plans 2.Adobe Creative Cloud 2015 Release 3.Upcoming Renewals 4.ExamSoft 5.Articulate Discount 6.FY16 projects: Blackboard, Adobe DPS, SLS Chargeback Process 2

Microsoft Chargeback FY15 Chargebacks have been issued for the Microsoft products by FTE Other chargebacks were also reported out We’ll be improving this process in FY16, and expect MS and Adobe charges to come back earlier in the Fiscal Year. 3

Microsoft Renewal Microsoft has offered the IUC a price-freeze on years 3-5 on our license –Total savings & value for OSU: $2.2m over 3 years –Total IUC savings: about $5 million Deal also includes Office 365 E3 and MDOP at no charge String attached: –Azure purchase: $200k total commit each year, from the entire IUC 4

Microsoft Renewal Savings Picture 5 Year-over-year savings on just the core bundle: –FY16: 7.45% ($140,152.54) –FY17: 11.78% ($232,496.16) –FY18: 16.09% ($333,872.84) –Total 3-year savings on only core products: $706,521.54

Windows 10 Initial release is July 29. –Once the download is tested and installed, we will roll it out for SLSC’s –Should be available by the July 31 meeting, if the Enterprise release comes out when the consumer version does. In-place upgrades are on the way for Windows Enterprise Editions –Currently, you need to essentially reimage a machine to go from Windows 8 Enterprise to Windows 8.1 Enterprise –At Ignite, Microsoft showed an upgrade from Windows 8.1 to Windows 10 without completely re-installing Caveat: this process required Azure services 6

Microsoft Renewal Azure Purchases The IUC made a commitment to purchase $200k of Azure with this deal –OSU purchased $60k of the total $200k commitment –This is to secure pricing and discounts. Azure will still require a security assessment for use –If you have any interest in a StoreSimple device, please contact me at 7

Microsoft Renewal Possible Risks: Resolved All schools provided their Azure commits All schools got PO’s in Agreement was amended and resolved 8

Adobe CC 2015 Release Released Tues., June 16. –You will have to go into Creative Cloud Packager and build a new package with the newest apps. The new package will install the CC 2015 apps ON TOP OF the older versions. –Unlike CS6 to CC, where CS6 items remained on the machine unless you removed them. User-installed and administered (desktop app) versions have the option to change this setting under advanced options 9

Adobe CC 2015 Release New apps, even on serialized installations, appear to update as trials. –Run the serialization process again (doesn’t need to be re-built) to re-serialize these products If you are building DPS folios, you MUST keep CC 2014 because the DPS Tools are not part of the CC 2015 version and are not compatible. 10

Renewals: NVivo 150 seats to be renewed Initial quote was an 8% increase Negotiated to a 0% increase No expected pricing changes Codes expected in early July –OCIO’s current key is set to expire on the 20th July –Working with vendor now 11

Renewals: SPSS SPSS: –Renewal order will be placed next week –Pricing increase now expected Originally, this was a 15% increase It’s currently an 8% increase –We continue to negotiate Licenses will expire on July 30, hard fail on August 30 12

Renewals: MATLAB Purchasing is intending to renew this as-is at this time –Quote for renewal should arrive this week for our August 1 renewal There is discussion among the IUC to look at a larger deal 13

Renewals: Other xWin32 –Renewal in place PowerTerm –Renewed, no change Parallels –Pricing changes under discussion Minitab –Renews August 30, expected on time. 14

New Contracted Discount: Articulate Articulate Storyline 2 designs interactive e- learning courses, allowing the authoring of quizzes, courses, and software simulations. – features.phphttp:// features.php Contract covers terms issues and provides 60% off with PCard purchase: use code “OSUAPORA” on the order. Questions? OSU Rep: Andrea Porter at or ext

Possible Site License: ExamSoft An assessment solution designed to provide both faculty and student feedback. –The product also interface with Carmen OSU has a master purchasing contract in place, but we are examining this as a site license now. Currently: –Departments are getting different packages –No Shibboleth integration –Areas are looking to expand –Professional/Graduate schools pay different rates than undergrad departments –Departments are doing their own schedules and NDA 16

Upcoming Projects for OSU Purchasing on the IT Front Blackboard –Original contract indicated a “cap” of 10% on increases –We will be preparing to bid this or re-negotiate the pricing in FY16 Adobe DPS –OSU has a reasonable need for this product. We will be looking for partners in early FY16 (and we already know some of you). SLS Chargebacks –We want to improve this system: no one wants more surprises, and everyone wants this fully funded. Goal to have sustainable funding model when FY17 starts 17

Questions/Comments Next meetings –July 31, 10 AM, location TBD –April 27, 2016 is the third annual IT & eStores Vendor Expo For SLS Questions, copy with any 18