VP-TA Report Hideyuki TAKAGI 2006 BoG Meetingin Taipei

Objectives and Actions Objective 1:Changing TC characteristics to SIGs How to Achieve?:By supporting TC activities Objective 2:Strategic planning of technical activities How to Achieve?:Technical Map Project

for Objective 1: TC-Support 2.1 TC Introduction Web Pages 2.2 IT Tools for Supporting TC activities (see Appendix A) 2.3 TC Promotion Event at SMC Campaign of "What can TC do for its members?" Supporting TC activities makes passive TC's active, makes TC's attractive for their members, and therefore changes them provide academic privilege to their members. This is the start to be SIG's.

TC-Support: 2.1 TC Introduction Web Pages TC-Support: 2.1 TC Introduction Web Pages They started in early February, Thanks to TC Web Editor, Hong Yan, and Web Master, Cash Wang.

TC-Support: 2.2 IT Tool Project TC-Support: 2.2 IT Tool Project IT tools help to increase the activities of TC's whose members are in far countries. We categorized necessary functions for TC activities and are surveying them. (1) Document Sharing Tool such as Google spreadsheet (2) Forum Tools BBS, Wiki and blog Hong Yan's ( (3) Video Conferencing Tool commercial ones? open sources? self-development? (4) Conference Management Tool open sources: such as ConfTool or ConfMan (5) Mailing List Running MLs: smc-excom, smc-bog Planned MLs: TC Chair ML and Chapter Chair ML Possible MLs: each TC ML

TC-Support: 2.3 TC Promotion Event at SMC2006 TC-Support: 2.3 TC Promotion Event at SMC2006 One welcome poster and 24 TC posters at PC Room (room 111) in Oct TC Web Editor, VP-Membership & Student Activities, and VP-TA,

for Objective 2: Technical Map Project VP-TA, VP-Publications, and Yukio Ohsawa 1.Background: Scope of SMCS is so wide that nobody knows our technical trends, emerging topics, and missing coverage of TC's, conferences, and publications well. 2.Objectives: Let's analyze papers in our fields, make a Technical Map, and use it for our strategic decision making, such as planning new TCs, new conferences/workshops, special issues, tutorials, panels, and others 3.Progress: We collected paper titles of SMC SMC2005 and paper titles & abstracts of Trans. on SMC- A, B, and C in We are now analyzing them.

for Objective 2: Technical Map Project Tentative Analysis: KeyGraph from paper titles of SMC1998-SMC2001from paper titles of SMC2002-SMC2005

4. TC Reports 4.1 Newly Established and Terminated TC's since 2005 BoG (established) 12/12/2005: TC on System of Systems 01/28/2006: TC on Medical Mechatronics 02/16/2006: TC on Infrastructure Systems & Services 03/01/2006: TC on Information Systems for Design and Marketing 03/12/2006: TC on Self-Organization and Cybernetics for Informatics 08/16/2006: TC on Information Assurance & Intelligent Multimedia-Mobile Communications (terminated) 07/22/2005: TC on Intelligent Communications We have 25 TC's: 9 TC's in Cybernetics 3 TC's i n Human-Machine Systems, 13 TC's in Systems

TC Reports 4.2 TC Activities in 2006 TC Reports 4.2 TC Activities in 2006 Organizing Special Sessions at SMC2006 TC contributed for SMC2006 very well. SMC2006: 18 of 25 TC's collected 190 among 411 SS papers (46.2%) SMC2005: 8 of 19 TC's collected about 95 SS papers. The best TCs contributed for SMC2006 are: 1. TC on Soft Computing (32 papers) 2. TC on Discrete Event Systems (29 papers) 3. TC on Infrastructure Systems & Services (16 papers) 4. TC on Information Systems for Design and Marketing (13 papers)

TC Reports 4.2 TC Activities in 2006 TC Reports 4.2 TC Activities in 2006 Full sponsorship TC on Knowledge Acquisition in Intelligent Systems:IRI2006 TC on Discrete event systems:ICNSC2006 TC on Industrial applications:SMCals/06 TC on System of Systems:SoSE2006 TC on Intelligent transportation systems:SMC2006 Co-sponsorship TC on Distributed Intelligent Systems:DIS2006 TC on Service systems and Organizations:SIRI2006 Technical sponsorship TC on Computational Intelligence:ICMLC2006 TC on Intelligent Internet Systems:ICMLC2006 TC on Media Computing:ICMLC2006 TC on Self-Organization and Cybernetics for Informatics:SOAS2006 TC on Service systems and Organizations:SSSM2006 Organizing 2006 Conf./Workshops sponsored by SMCS

Motion 5.1 Revising the Wording of Approved Motions at BoG All TC Chairs will be invited to serve as Program Committee members of the annual SMC Conference. 1.2 All TC Chairs, Co-Chairs or Vice-Chairs must be IEEE members of SMCS. 1.3 An annual lunch meeting for all TC Chairs, TAC members and SMC Chapter Chairs will be held during the annual SMC conference 1.4 Each TC must organize at least one invited session at one of the SMC sponsored conferences. 1.5 To provide an incentive for SMC chapters to collaborate with the TCs in order to strengthen the role of TCs as SMCS’ technical leaders and to attract the establishment of more grass root organizations that can help boost the SMCS membership drive. 1.6 As a long term goal, each TC must plan to organize, within a period of 5 years, at least one special issue in a journal (preferably in one of the SMC publications), one workshop or local conference (preferably in collaboration with at least one SMC chapter), and/or one collaborative project with the industry. Voting on the motion was: 9 in favor and 3 opposed. Motion passed at BoG2005.

Motion 5.1 Revising the Wording of Approved Motions at BoG2005 MUST is used in 3 of 6 motions approved by BoG2005. Our motions should not our requirement but request. TC Chairs are not our subordinates but volunteers. They are not elected by SMCS members, are not members of SMCS Standing Committees, and have no voting rights at BoG meetings. We should express our thanks mind to them, encourage their activities, and increase technical activities of SMCS as its results. Increased complaints of TC Chairs since last BoG2005, due to increased their duties, i.e. rules for termination TCs.

Motion 5.1 Revising the Wording of Approved Motions at BoG2005 (1) Motion 1 OLD"Each TC must organize at least one invited session at one of the SMC sponsored conferences." NEW"Each TC must contribute to SMCS by at least one of (1) organizing SMCS sponsored conferences/workshops, (2) organizing at least one special session at any SMCS sponsored conferences, or (3) serving with other significant contributions." (2) Motion 2 OLD"As a long term goal, each TC must plan to organize, within a period of 5 years, at least one special issue in a journal (preferably in one of the SMC publications), one workshop or local conference (preferably in collaboration with at least one SMC chapter), and/or one collaborative project with the industry." NEW"As a long term goal, each TC should plan to organize, within a period of 5 years, at least one special issue in a journal (preferably in one of the SMC publications), one workshop or local conference (preferably in collaboration with at least one SMC chapter), and/or one collaborative project with the industry."