SC-B5 Colloquium Calgary 2005 CIGRE SC B5 COLLOQUIUM CALGARY Contribution to PS2 – Q#2 Contribution to PS2 – Q#2 What are the experiences in utilities.

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SC-B5 Colloquium Calgary 2005 CIGRE SC B5 COLLOQUIUM CALGARY Contribution to PS2 – Q#2 Contribution to PS2 – Q#2 What are the experiences in utilities with the tender evaluation process ? Are structured and formalized processes used ? CIGRE SC B5 COLLOQUIUM CALGARY Contribution to PS2 – Q#2 Contribution to PS2 – Q#2 What are the experiences in utilities with the tender evaluation process ? Are structured and formalized processes used ? Florin Balasiu, Transelectrica Romania

SC-B5 Colloquium Calgary 2005 Examination of bids meet eligibility requirements properly signed fulfil the required securities are substantially responsive Evaluation and comparison of bids Determine the cost to the Borrower of each bid in a manner that permits a comparison on the basis of their evaluated cost Tender evaluation process

SC-B5 Colloquium Calgary 2005 Steps for the tender evaluation process Check the fulfilment of mandatory technical requirements; cross-check the references and the additional documentations Check the offered solution for optional requirements and compare each bid Ask for clarifications – clear questions focused on functionality and performance contribute to proper understanding of the offer Evaluate the overall technical proposal based again on functionality and fulfilment and performance; decide penalties for deviations Tender evaluation process (1)

SC-B5 Colloquium Calgary 2005 Evaluate the proposed services; compare the quality among different bids; sensitive analysis of offered documentation, training, acceptance tests and technical assistance Decide whether or not the bids are substantially responsive Evaluate the commercial conditions and the overall value Tender evaluation process (2)