Mailings Ribbon – Define each command

Various Documents and situations where mail merge may be most productive. The mail merge feature essentially takes two parts – a main document and a data source – and merges them, so that you can achieve customized documents without the hassle of typing each one individually. Mail merge can be used to create any type of printed document, as well as electronically distributed documents and faxes. The possibilities for what can be created with mail merge are virtually limitless. Here are some examples: Catalogs Inventories Invoices Labels Envelopes And, of course, letters When used wisely, mail merge will greatly improve your productivity.

Mail Merging Merged documents may be previewed prior to merging to determine if further edits are required. The main document and the data source should saved separately for easier merging and for future use or another project. Once edits are made, complete the merge.

Merging Document Versions Documents viewed by different versions may be merged into a singular document preserving the changes and comments made by each viewer. Word 2010 includes an intuitive way of comparing two documents, though synchronous scrolling option is always present to view two documents side-by-side with synced scrolling. The build-in Compare feature offers you in-depth analysis of two documents which are being compared.

Once documents are compared four panels will appear. The changes that have been made will be itemized on the left side. Each change must be accepted or rejected. The opportunity to review changes will be exhausted if Accept/Reject ALL changes in Document is selected. Be sure to review all changes before doing so.

Discussion Why would it be important to be able to display the original and revised document?

Managing Tracked Changes Track changes are more efficient than proofing a document hard copy by marking the changes as you make them in a document. After tracking changes the document must be viewed in Print Layout View. Track Changes feature allows MS Word to keep track of the changes you make in a document. It is also known as redline, or redlining. Its real usage can be seen when, two or more persons need to edit the document. In that case, you would like to know which changes have been made to it or which content is deleted, inserted, or formatted.

Review, and from Track Change click Change Tracking Options