Faculty Contract & Services Office April 3, 2013 TPT EPAF OVERVIEW

Agenda General Announcements Revised Training Materials Deadlines for Summer Session TPT Updates for Summer Research Updates for Summer Administrative Appointments Initiating EPAF versus Hard Copy Submission Common Mistakes or Lessons Learned Open Labs for TPT EPAFS

General Announcements New FCSO Manager – Start Date of April 15, 2013 Retirement – May 1, 2013 Recruitment – Late April, 2013

Updated Training Materials Revised Training Materials  Available end of business on April 3, 2012  How to select appropriate Suffix/Job  Overlapping Dates  Check List  Revised LOU

Deadlines for TPT Summer Session Start date in May, 2013 – New and Rehires must be submitted to FCSO by May 10, 2013 Start date in June, 2013 – New and Rehires must be submitted to FCSO by May 17, 2013 Start date in July, 2013 – New and Rehires must be submitted to FCSO by June 14, 2013

Summer Research OVPR Summer Research Guidelines - Release in early April, 2013 Summer Research Form - Available on FCSO Website

Summer Administrative Appointments Revised Form Available on FCSO website Must be submitted hard copy Deadline for Submission is May 10, 2013 Future EPAF Option – Next Summer

EPAF Versus Hard Copy Initiate EPAF when: - TPT Faculty Member has existing approved hiring proposal in UNMJobs for same or similar courses - TPT Faculty Member has existing approved EPAF in Banner for same or similar courses Submit Hard Copy document when: - TPT Faculty is a new hire with approved hiring proposal. - TPT Faculty does not have available Suffix/Job in Banner.

Common Mistakes or Lessons Learned Verification of Start and End Dates of Job -Letter of Understanding (LOU) and EPAF Dates Must Be the Same Job End Date - Default Earning Section - Must be Day after the last day of job Must submit EPAFs in chronological order -Process 1 st 8 weesk assignment before 2 nd 8 weeks assignment

Common Mistakes or Lessons Learned - Continued Incorrect Annualized Salary - MUST use Contract Calculator on FCSO Website Supporting documents must be uploaded - Letter of Understanding - Approval to work beyond 1.25 FTE

Common Mistakes or Lessons Learned Processing EPAF with overlapping start and end dates Processing Saturday or Weekend Classes Process Saturday to Saturday Classes

Common Mistakes or Lessons Learned - Continued TPT Assignments Exceeding 1.0 FTE - Do not submit an EPAF for more than 1.0 FTE Use different suffix for additional assignments beyond 1.0 FTE Example: 5 classes at.25 FTE each = 1.25  Submit 4 classes for 1.00 FTE on FTXXXX-00  Submit 1 class for.25 FTE on FTXXXX-01

Common Mistakes or Lessons Learned - Continued Enter Correct Information in Comment Section - Must include course information - Must include UNMJobs Posting Number or EPAF Transaction Number - Must correct all errors noted by Approver and/or FCSO before resubmitting FCSO will note dates returned for correction

TPT Open Labs Business Center, Room 1019 April 11 th – 9:00 a.m. to 11:30 a.m. April 15 th – 1:30 p.m. to 3:30 p.m. April 17 th – 9:30 a.m. to 11:30 a.m. April 18 th – 9:30 a.m. to 10:30 a.m. April 19 th – 1:30 p.m. to 3:00 p.m.

TPT Open Labs Business Center, Room 1019 April 11 th – 9:00 a.m. to 11:30 a.m. April 15 th – 1:30 p.m. to 3:30 p.m. April 17 th – 9:30 a.m. to 11:30 a.m. April 18 th – 9:30 a.m. to 10:30 a.m. April 19 th – 1:30 p.m. to 3:00 p.m.

CONCLUSION QUESTIONS? THANK YOU FOR ATTENDING