RFQ WEBINAR SEPTEMBER 4, 2009 The Indiana Homeless Prevention & Rapid Re-housing program

IN - HPRP Central Access Point Assessment, Triage and Housing Placement HPRP Supportive Housing Subsidized and Affordable Rental Units HUD VASH Mainstream Resources Behavioral Health Services Legal Services Work One Centers Individuals and Families at eminent risk of homelessness Individuals and Families living on street, shelter/ transitional or places not fit for human habitation

IN - HPRP IHCDA State Allocation: $16,883,827 IHCDA Administration (3%): $506,515 CoC Award Total: $16,377,312 CoC RegionSub RecipientHPRP Allocation 1Housing Opportunities, Inc.$877,729 1AMidwest Health Visions and Continuum of Care NWI$ 1,049,522 2Center for the Homeless and Madison Center$582,000 2ACenter for the Homeless$996,568 3Community Action of Northeast Indiana$1,414,063 4Area IV on the Aging and Community Action Programs$857,136

IN - HPRP CoC RegionSub RecipientHPRP Allocation 5Center Township of Howard County$674,751 6Bridges Community Services, Inc.$1,380,184 7Housing Authority of Terre Haute$885,942 8BEHAVIORCORP$582,000 8AUnited Way of Central Indiana$2,309,237 9Dunn Mental Health Center, Inc.$582,000 10Centerstone of Indiana, Inc.$748,586 11Human Services, Inc.$711,989 12Aurora, Inc.$1,472,609 13ABlue River Services, Inc.$670,996 13BCommunity Mental Health Center, Inc.$582,000 Total$16,377,312

IN - HPRP Grant Agreements Agreements were electronically issued on September 3 rd and sent in hard copy as well. Each agreement is to be returned with two signed original copies and a budget in the IHCDA format. Agreements will be signed at IHCDA upon review and approval of the submitted budgets. Sub grantees may begin expenditures as of the date of contract execution but the account will not be funded until October 1, 2009.

IN - HPRP Agreements Because of the short time frame, no alterations in grant agreements are possible. Sub grantees are responsible for all required reporting; please be aware that HUD and OMB continue to change and/or add reporting elements. At a minimum, Sub grantees should expect to submit separate fiscal and HMIS information.

IN - HPRP Grant Agreement Packet:  Two copies of the Sub grantee Agreement  Exhibit B – Budget. Submit only the requested detail but also have submitted the detailed budget electronically.  Exhibit C – Drug Free Workplace Certification.

IN - HPRP Grant Agreement Packet:  IRS W-9 Form  Board Resolution Form  Authorized Signature Form  Direct Deposit Form  Certification of Local Approval

IN - HPRP Certification: Some sub grantees operate within the jurisdiction of a city with its own Consolidated Plan. If you are such an agency, please note that a Certification of Local Approval form that must be completed by an authorized representative of the city and returned with your grant agreement. All packets contained a copy of this certification: it is not necessary unless you have a location within such a city.

IN - HPRP Agreement: Execute the agreement and return both copies. Complete the exhibits and return one copy. Submit the Board Resolution Complete two original copies of the Signature Form Submit one copy of the Direct Deposit form. Submit completed IRS W-9 form Return to Rodney Stockment at IHCDA ASAP.

IN - HPRP Next? HMIS Agreement: Specific agreement for the HPRP version of HMIS. Includes an allocation of user licenses. Bank Account: Information on separate bank account requirements will be provided. This is an IHCDA requirement for HPRP Sub grantees. Financial Reporting: Use of the DMS system for financial reporting will be available.

IN -HPRP HMIS: The HPRP HMIS agreement covers the user fees for any personnel designated by the Sub Grantee. In general, three user licenses are assigned for each $500,000 of grant. The licenses will be valid for the full 36 months of the agreement and may be re- assigned to personnel as needed. Each individual user must complete a User agreement and Confidentiality agreement prior to the assignment of a password.

IN - HPRP HMIS: The HPRP license is distinct from the HUD McKinney- Vento and/or the Family Development Network HMIS. Users of other HMIS program types will have to log off of one and log on to the other. Specific HPRP HMIS training will occur during the 3 day September training but will also be available via on line webinars. There will be dedicated HPRP HMIS support staff distinct from the regular HMIS personnel.

IN - HPRP Vendor Contracts: IHCDA strongly recommends that Vendor contracts be executed with vendors who have a central and enduring relationship with your HPRP program. A vendor contract is not required to pay for rental assistance, utility payments, etc. If a vendor contract is in place, the vendor is subject to the Drug Free Workplace requirements if they receive more than $25,000. You need to preserve these certifications along with the contract.

IN - HPRH Vendor Contracts: IHCDA will supply a model Vendor Contract. This model contains all required language and is to be used by all Sub grantees. Exceptions may be submitted for review. If submitting your own contract, please provide information about contacting your Corporate Counsel so that direct attorney to attorney discussion may occur.

IN - HPRP Vendor Contracts: The IHCDA Vendor Contract is structured as a Professional Services Contract. It defines the consideration, term, compliance requirements, provision for cancellation and reporting requirements of a HPRP vendor. Exhibit A described the Scope of Work or the specific services to be provided Exhibit B defines the payment and completion agreement.

IN -HPRP Vendor Contracts: The contract must be specific to the HPRP and limited to the length of the sub grantee agreement (or less.) The Sub grantee is designated as the “Lead Agency” in the contract. This model should work in almost all situations. Executed vendor contracts are kept by the Sub Grantee and are subject to monitoring.

IN - HPRP Training: Training is September 22, 23 and 24, 2009 at the Indiana Community Action Association, 1845 W. 18 th Street, Indianapolis, IN See the web site for directions: A letter allowing attendees to receive the State rate for accommodations is available. Lodging is available nearby at University Place, 850 W. Michigan ( ) and Candlewood Suites, 1152 N. White River Parkway – West ( )

IN - HPRP Questions or Comments

IN - HPRP 26 Days To go!

IN - HPRP